Housing Selection
For more general housing-related questions please read our FAQ page.
Xavier University 2 Year Residency Requirement
Xavier has a two year live-on requirement for students whether they are coming in as a first-year student or transfer student. All unmarried incoming students, age 17-21, not residing with their legal guardian, or whose home address is located beyond a 35-mile radius from Xavier are required to live on-campus for their first two years at the University.
Incoming First-Year Student Housing Process
Before applying for housing, students must set up their Xavier technology account, which is separate from their Road to Xavier account.
Our entire process is online through the Housing Self Service portal. The timeline for the process is below, and any changes in this timeline will be communicated through Road to Xavier. A full list of Frequently Asked Questions is listed below.
Honors students intending to live in the Buenger Hall Honors community must be roommates with fellow Honors students.
First Year Housing Selection Overview and Guidebook
Process Dates
| Tuesday, March 12, 2024 | Initial message sent to deposited students through Road to Xavier |
| Tuesday, April 2, 2024 | Housing Application Opens on Housing Self-Service |
| Wednesday, May 1, 2024 | Roommate Pairing Opens on My College Roomie platform |
| Monday, May 20, 2024 | Online Info Session at 7 PM |
| Monday, June 3, 2024 | Deadline to Apply for Housing Accommodation with Accessibility & Disability Resources. See below for more details |
| Tuesday, June 4, 2024 | Housing Application due by 11:59 PM ET on Housing Self-Service |
| Wednesday, June 5, 2024 | Roommate Pairs Must be Formed by 10 AM ET on My College Roomie |
| Wednesday, June 12, 2024 | Honors Pairs Receive their Housing Assignment |
| Thursday, June 13, 2024 | Student Athletes Receive their Housing Assignment |
| Thursday, June 13, 2024 | Room Selection Times Announced to Xavier Email |
| Thursday, June 13, 2024 | Online Info Session at 7 PM |
| Monday, June 17, 2024 | Room Selection Day 1-students select own room during assigned time |
| Tuesday, June 18, 2024 | Room Selection Day 2-students select own room during assigned time |
Housing Selection Steps
Step 1: Activate Your Xavier Technology Account
Your Xavier technology account, which is separate from your initial Road to Xavier log-in, will provide you access to all systems you will use as a Xavier student including your Xavier email, course registration and our Housing Self-Service site where the housing application resides.
Deadline: No prescribed deadline though this action must be complete prior to any of the additional below steps.
How To: When setting up your tech account, you will user your Xavier email address and initial password. Your initial password for your tech account consists of your 9-digit Student ID + Capitalized first letter of your birth month + 2-digit date. For example: If your Student ID was 000123456, and your birthday was July 19th, your initial password would be: 000123456J19.
To set your own password, proceed to My Account (https://accountsetup.xavier.edu) and complete account setup by following these steps:
- Login to the My Account portal with your Xavier email address and initial password.
- Select Security Info to setup security questions, and other alternate ways to reset your password. These can be used to unlock your account or reset your password if you have forgotten it.
- Select Password to change your initial password.
Once you have set up your official Xavier password, you should use that new password when you log in to Road to Xavier and other Xavier systems, including the housing portal for completion of the housing application and accessing My College Roomie.
Need Help with this Step: If you have difficulty contact roadtoxavier@xavier.edu or your Admission's Counselor.
Step 2: Submitting Application
The application solidifies your intent to live on campus, including reviewing the housing agreement and collecting information such as your emergency contacts. The housing agreement is for the first two years.
Opens: Tuesday, April 2nd
Deadline: Tuesday, June 4th at 11:59 PM ET
How To: After setting up your tech account:
- Log in to the Housing Self-Service site
- Navigate to the Applications tab and select the correct application
- Make sure to complete all required information and to click through the entire application until you receive a confirmation screen
Helpful Instructions: Available at this link
Need Help with this Step: Reach out to Residence Life at reslife@xavier.edu or 513-745-3203 (M-F, 9 AM-5 PM).
Step 3: Forming a Roommate Pair on My College Roomie
The My College Roomie platform is the official channel to use in making your roommate pair. It works like a Facebook for roommates where you will make a profile, submit a questionnaire, receive suggested matches, add other students as friends and ultimately send an accepted friend a roommate request. Roommate pairing group size is limited to two people. Students who do not make a roommate pair by the deadline will by automatically paired by My College Roomie based on completed questionnaire data.
Opens: Wednesday, May 1st
Deadline: Wednesday, June 5th at 10 AM ET
How To: Starting on May 1st, for all students who have completed their housing application, including parent/guardian verification if under 18, you will receive a welcome email from My College Roomie to your Xavier email. These messages will continue to be sent daily to students as they complete their application. After receiving this message:
- Log in to My College Roomie
- Follow the prompts to completely fill out your profile
- Complete the roommate questionnaire using the two scales on each question
- Review suggested matches and message students
- Send other students friend requests
- You will be able to then send accepted friends roommate requests
- Once you a request has been approved by a potential roommate you are matched
Helpful Instructions: Review the helpful video tutorials at this link.
Need Help with this Step: Reach out to Residence Life at reslife@xavier.edu or 513-745-3203 (M-F, 9 AM-5 PM).
Step 4: Selecting a Room
The below groups of students will have their housing assignments made in advance of room selection days and will not need to select their own space:
- Students with approved housing accommodations
- Roommate pairs consisting of two Honors students
- If demand for Honors community exceeds space in Buenger Hall, the secondary location will be Kuhlman Hall.
- Roommate pairs consisting of two student-athletes
For all other roommate pairs, students will receive a randomized selection time via Xavier email prior to room selection, specifying their time to log in and select a room. Only one student in a roommate pair will need to log in and select for both students in the pair.
Opens: At assigned selection time in mid-June
Occurs: Monday, June 17th-Tuesday, June 18th
How To: At your assigned room selection time:
- Log in to the Housing Self-Service site
- During your selection time, the selection process will be viewable on the homescreen
- When your time is active, click Select a Room
- You will be able to search available spaces, click a specific room and place your pair
- Once completed you will receive a confirmation email
Helpful Instructions: Available at this link
NOTE: Xavier will be closed on Wednesday, June 19th in observance of Juneteenth
Our Housing Self Service web page includes step-by-step instructions and videos on using the portal. For additional information about the selection process please consult the selection FAQs further down on this page or our general FAQ page. If you still have questions please contact our office at 513-745-3203 and our knowledgeable staff will assist. Keep an eye on Road to Xavier for the most up to date messaging on the Housing Selection process!
First Year Housing Selection Frequently Asked Questions
Xavier’s Residency Requirement
Do I have to live on campus?
Xavier has a two year live-on requirement for students whether they are coming in as a first-year student or transfer student. All unmarried incoming students, age 17-21, not residing with their legal guardian, or whose home address is located beyond a 35-mile radius from Xavier are required to live on-campus for their first two years at the University.
Submitting the Housing Application
Do all students need to submit a housing application?Yes they do. All students required to live on campus must complete the housing application by the deadline to participate in room selection. This applies to all students including Honors students, student-athletes, or students applying for a housing accommodation.
What if I miss the housing application deadline?
You will still be housed on campus but not until after the initial room selection process concludes meaning you will need to wait a little longer before receiving a room assignment. You will also not be able to live with a student you know who did apply by the deadline so if that is important to you make sure to complete your application by the deadline.
I have completed my application, what happens next?
The next step will be to form your roommate pair. Roommate selection will open in early May so if you applied early on you are all set until that part opens.
I may need a housing accommodation, what do I do?
If you need a housing accommodation, please ensure you have completed the appropriate Housing Accommodation form using the instructions from Accessibility and Disability Resources at this link by Monday, June 3rd to receive priority in the housing selection process.
Is there priority for honors students in this process?
There is priority given in the First Year Housing Selection process for access to live in Buenger Hall in order to form the Honors Community. This is only the case during the first year and no such priority exists the second year.
To receive a priority chance to live in Buenger Hall, a Honors student must pair with a fellow Honors student in My College Roomie. Honors students will only be able to view fellow Honors students unless they ask for their Honors tag to be removed for the housing selection process.
Forming a Roommate Group
How many people can be in my group?
Students may form a pair with one additional student.
Do I have to form a pair?
All students will be in a roommate pair but do not have to select their own roommate. Students who do not form a pair by the deadline will have the My College Roomie platform automatically assign them a roommate based.
That said, if you want any say in the type of roommate you receive, you are strongly encouraged to select your own roommate.
If I am going with a random roommate, do I need to do anything?
Yes, you must still log into My College Roomie to complete your profile and questionnaire, otherwise a good match may not be made for you.
Selecting a Space
How do we select a specific room or suite?
During your assigned selection time, a member of the pair be able to select from remaining spaces.
After Selecting a Room
May I switch my assignment after selecting?
After a selection is made, the assignment is binding until the second week of the fall semester when the room freeze is lifted. We are unable to change assignments while the process is running.
My roommate picked something I did not want. What can be done?
It is important to discuss with your roommate your plans for living together including ranking where you each want to live, what price point everyone is comfortable with, back up plans, etc. In the event you are not pleased with the selection your roommate made, you may place yourself on the wait list for another assignment.
Can I be placed on a waiting list for a different room if I didn’t get one of my preferences?
Yes, each individual student may place themselves on the wait lists in Housing Self-Service under the Room Selection section after they have already picked a room. When changing assignments it is easiest to move individual students than pairs.
Can I see my room in advance?
Due to summer school and maintenance work, we are unable to show rooms in advance. Videos of each area are available under the Residences section.
How can I view my room assignment?
After selecting, you can view your room and roommate information on Housing Self-Service.
Housing Accommodations Process
How can I apply for a medical housing accommodation?
Students may apply for housing accommodations through the Accessibility & Disability Resources using the process outlined by their office at this link. Students seeking housing accommodations must also complete the housing application, as we need a signed application from every student living on campus.
If I receive a medical accommodation, can I still form a roommate pair?
Yes, students with approved accommodations are still able to form a roommate pair.
If I receive a medical accommodation, will I select my own room?
No, students with approved accommodations forgo their priority in the housing selection process. Our office will make assignments for students with approved accommodations prior to other students selecting their space.
Do I have to renew my accommodations each year?
Yes, students will renew their accommodations on a yearly basis with Accessibility & Disability Resources.
If I am approved for an emotional support animal, will I have a single bedroom?
A student who is granted approval to have an emotional support animal is not guaranteed a single room or a specific building due to the presence of the emotional support animal.
I am a student who lives with allergies, will these be considered for an accommodation?
Since all of our on campus housing facilities are air conditioned with air filtration, students with allergies will not automatically be considered for a housing accommodation.
I am a student who lives with diabetes, will this diagnosis be considered for an accommodation?
Since all of our on campus housing options are close to the dining hall located in Justice Hall or have their own kitchens, a diagnosis of diabetes is not a guarantee of a housing accommodation.
Incoming Transfer Student Housing Process
The housing selection process for new transfer students for the 2024-2025 academic year will begin in April 2024.
Transfer students will be asked to complete just the housing application available to them on our Housing Self Service web page.
Transfer students will then have their housing assignment made for them in mid to late summer into an available space. Assignment information will be communicated to a student's Xavier email.
Rising Sophomore Student Housing Process
This housing selection process was for students in their first year at Xavier to select housing for the 2024-2025 academic year. This includes:
- Students who started at Xavier in Fall 2023 as first years
- Students who started at Xavier in Fall 2023 as new transfer students
- Students who started at Xavier in Spring 2024
Upperclass Student Housing Process
The Upperclass Housing Selection process for the 2024-2025 academic year concluded on October 26, 2023.
Upperclass students who did not secure space by the end of this process will be waitlisted until late July/early August for housing as we need to ensure we have space for students required to live on campus. Email Tim Griffin at griffint5@xavier.edu to join the waitlist.
Incoming Exchange Student Housing Process
The incoming exchange student process takes place early summer for Fall Housing and in late winter for Spring Housing. Our entire process is online through our Housing Self Service portal. As exchange students do not have access to Road to Xavier, all information for the housing process is communicated through e-mail.
Once you have applied, our office will assign you to any available space on campus using the preferences you submitted at time of applying as a guide. We are unable to guarantee that students will receive one of their preferred housing locations.
Housing Accommodations Process
Students requesting accommodations for their housing assignment should refer to the Accessibility & Disability Resources (formerly Office of Accessibility and Disability Resources) for information and a timeline regarding the accommodations process. Students who receive a housing accommodation will have their assignment made by our office based on the recommendation provided by Accessibility & Disability Resources . Students working to receive accommodations DO still need to submit the housing application on Housing Self Service.
Gender Inclusive Housing
Though we do not currently have dedicated gender inclusive housing facilities we are happy to work with individual students to select a housing assignment which best meets their needs.
Students may reach out directly to discuss the type of housing assignment needed for a successful academic year. Inquiries can be sent to either Assistant Director Tim Griffin (griffint5@xavier.edu) or Senior Director Lori Lambert (lambert@xavier.edu).
If you would like to learn more about how Xavier supports LGBTQ+ students you may wish to visit the Center for Diversity and Inclusion site at this link.