Office of Residence Life

Housing Selection

For more general housing-related questions please read our FAQ page

Xavier University 2 Year Residency Requirement

Xavier has a two year live-on requirement for students whether they are coming in as a first-year student or transfer student. All unmarried incoming students, age 17-21, not residing with their legal guardian, or whose home address is located beyond a 35-mile radius from Xavier are required to live on-campus for their first two years at the University.  

 

Spring Housing Application Process

The spring semester housing application for the spring 2023 semester is now open.  

Dates for spring housing application process
Event Date
Housing Application Available Monday, November 1st 
Application Deadline Thursday, January 5th
Halls Open for Spring Semester 10 AM on Saturday, January 7th

 

Step 1: Activate Xavier Technology Account

Your Xavier technology account, which is separate from your initial Road to Xavier log-in, will provide you access to all systems you will use as a Xavier student including your Xavier email, course registration and our Housing Self-Service site where the housing application resides.

Deadline: No prescribed deadline though this action must be complete prior to any of the additional below steps.  

How To: When setting up your tech account, you will user your Xavier email address and initial password. Your initial password for your tech account consists of your 9-digit Student ID + Capitalized first letter of your birth month + 2-digit date. For example: If your Student ID was 000123456, and your birthday was July 19th, your initial password would be: 000123456J19.

To set your own password, proceed to Password Manager (https://password.xavier.edu) and complete account setup by following these steps:

  1. Login to the Password Manager with your email and initial password.
  2. Select My Questions and Answers Profile to setup security questions.  These can be used to unlock your account or reset your password if you have forgotten it. 
  3. Select Manage My Passwords to change your initial password.

Once you have set up your official Xavier password, you should use that new password when you log in to Road to Xavier and other Xavier systems, including Housing Self-Service. 

Need Help with this Step: If you have difficulty contact roadtoxavier@xavier.edu.

 

Step 2: Submitting Application

The application solidifies your intent to live on campus, including reviewing the 2 year housing agreement and collecting information such as your emergency contacts. The housing agreement is for the first two years.

Opens: November 1, 2022

Deadline: Thursday, January 5, 2023 at 11:59 PM ET 

How To:

After setting up your tech account:

  1. Log in to the Housing Self-Service site at this link 
  2. Navigate to the Applications tab and select the correct application
  3. Make sure to complete all required information and to click through the entire application until you receive a confirmation screen

Need Help with this Step: Reach out to Residence Life at reslife@xavier.edu or 513-745-3203 (M-F, 9 AM-5 PM).

Step 3: Housing Assignment Made

Once your completed application has been received, we will work to make your housing assignment.  We will do our best to honor any building or roommate preferences however space availability may not allow us to always do so.

Once your assignment has been made, you will receive confirmation to your Xavier email.

 

 

Rising Sophomore Student Housing Process

The Rising Sophomore Housing Selection process for 2023-2024 will kick off in the spring semester.  Students are required to live on campus for their first two years at Xavier.  

 

Upperclass Student Housing Process

The Upperclass Housing Selection process for 2023-2024 has concluded.  Rising juniors and seniors interested in living on campus next year who did not apply will be placed on wait list until summer.  Please reach out to us for more details.  

Incoming First-Year Student Housing Process

The housing application for 2023-2024 will open in April 2023.  

 

 

Incoming Transfer Student Housing Process

The housing application for 2023-2024 will open in April 2023.  

 

Incoming Exchange Student Housing Process

The incoming exchange student process takes place early summer for Fall Housing and in late winter for Spring Housing. Our entire process is online through our Housing Self Service portal. As exchange students do not have access to Road to Xavier, all information for the housing process is communicated through e-mail. 

Once you have applied, our office will assign you to any available space on campus using the preferences you submitted at time of applying as a guide. We are unable to guarantee that students will receive one of their preferred housing locations.

Housing Accommodations Process

Students requesting accommodations for their housing assignment should refer to the Accessibility & Disability Resources (formerly Office of Accessibility and Disability Resources) for information and a timeline regarding the accommodations process. Students who receive a housing accommodation will have their assignment made by our office based on the recommendation provided by Accessibility & Disability Resources Students working to receive accommodations DO still need to submit the housing application on Housing Self Service. 

 

Gender Inclusive Housing 

Though we do not currently have dedicated gender inclusive housing facilities we are happy to work with individual students to select a housing assignment which best meets their needs.   

Students may reach out directly to discuss the type of housing assignment needed for a successful academic year.  Inquiries can be sent to either Assistant Director Tim Griffin (griffint5@xavier.edu) or Senior Director Lori Lambert (lambert@xavier.edu).  

If you would like to learn more about how Xavier supports LGBTQ+ students you may wish to visit the Center for Diversity and Inclusion site at this link 

 

First Year Housing Selection Frequently Asked Questions

Xavier’s Residency Requirement

Do I have to live on campus?

Xavier has a two year live-on requirement for students whether they are coming in as a first-year student or transfer student. All unmarried incoming students, age 17-21, not residing with their legal guardian, or whose home address is located beyond a 35-mile radius from Xavier are required to live on-campus for their first two years at the University.  

Submitting the Application

I recently deposited. What is my next step?

Prior to applying for housing, incoming students will set-up their Xavier technology account. This provides access their Xavier email and other campus systems. This technology account is separate from a student’s Road to Xavier log-in information and is needed to apply for housing.

Where can I apply for housing?

Students ready to apply can do so on our Housing Self Service site at this link. More information including detailed instructions for submitting the application can be found at this link.

If I enter a hall living request, what impact will that have on my selection?

The optional living requests students may add are only used by our office in the event a student does not select their room during their selection time. Entering living requests on the application does not impact or limit what options a student has later on.

I meant to enter a living request but forgot. How can I edit my application?

Though students are unable to edit their application after submission, we are happy to make those edits for you. Please reach out to us at reslife@xavier.edu letting us know what hall requests you would like to add.

How can I edit my parent, emergency and missing person contacts later on?

Students may edit their contacts by logging into Housing Self Service. On the left panel, navigate to My Information and then Addresses/Contacts to make these changes.

I am under 18, is a parent signature required?

Yes, for students under the age of 18 at time of applying, approval is required by your parent or legal guardian. The individual who you identified as Parent/Guardian 1 on the contacts page will receive a verification code to complete. More information including detailed instructions for submitting this verification.

Forming a Roommate Pair

How do I make a roommate pair?

The day after completing the application, including parental verification, students will receive an email to their Xavier email address from My College Roomie, our external partner. Students will set-up their roommate profile on My College Roomie and be able to communicate with other incoming first-year students.

There do not seem to be many students on My College Roomie, why is that?

As more students apply for housing, more will be invited to make their profiles. Students should continue to check back often to see additional student profiles.

Do I have to complete the profile and questionnaire if I want a random roommate?

Yes, all students must log in to My College Roomie to complete their profile and questionnaire.  If you decide to just randomly be assigned a roommate, by not making a pair by the deadline, the computer will need to use your completed questionnaire to make the match.  

Do I have to make a roommate pair on my own/is there a deadline?

We encourage all students to make their own roommate pair using My College Roomie. Students who have not made their pair by Tuesday, June 6 will be automatically paired with another student by My College Roomie.

Where can I learn more about My College Roomie?

In addition to our site, tutorials and helpful tips can be found in the email sent by My College Roomie.

Selecting a Room

If I apply later than other students will that impact my selection time?

No, selection times are generated randomly for students. Factors such as time of deposit or time of application submission do not impact a student’s generated selection time.

How much does each hall costs per semester?

Room rates can be found on the Office of the Bursar page.

Do I have a specific selection time?

Yes, all students will receive a specific selection time. You and your roommate will have the same selection time, which will be communicated to your Xavier email prior to selection days.

How do I pick my room?

During your selection time, or any time after it opens during the hours of selection, one individual from each roommate pair will log into Housing Self Service to select the pair’s room. More information about selecting your room at this link.

I selected my room for next year. Can I make changes?

Once a students has made their room selection, changes are not permitted until, at earliest, the third week of the fall semester.

How can I get a triple or quad room?

As a reminder, roommate pairing group size is limited to two people. Two pairs can secure space together by waiting until the second group's time opens and then selecting together if space remains.

Are Buenger rooms single or double occupancy? If it’s a three or four person suite, how many total people are in there?

Most rooms in Buenger Hall are designed as double occupancy rooms. Each room in the suite is a double occupancy room in the double and triple suites. Therefore 4 people would occupy a 2-bedroom suite and 6 people would occupy a 3-bedroom suite.

Housing Accommodations Process

How can I apply for a medical housing accommodation?

Students may apply for housing accommodations through the Accessibility & Disability Resources using the process outlined by their office at this link. Students seeking housing accommodations must also complete the housing application, as we need a signed application from every student living on campus.

If I receive a medical accommodation, can I still form a roommate pair?

Yes, students with approved accommodations are still able to form a roommate pair.

If I receive a medical accommodation, will I select my own room?

No, students with approved accommodations forgo their priority in the housing selection process. Our office will make assignments for students with approved accommodations prior to other students selecting their space.

Do I have to renew my accommodations each year?

Yes, students will renew their accommodations on a yearly basis with Accessibility & Disability Resources.

If I am approved for an emotional support animal, will I have a single bedroom?

A student who is granted approval to have an emotional support animal is not guaranteed a single room or a specific building due to the presence of the emotional support animal.

I am a student who lives with allergies, will these be considered for an accommodation?

Since all of our on campus housing facilities are air conditioned with air filtration, students with allergies will not automatically be considered for a housing accommodation.

I am a student who lives with diabetes, will this diagnosis be considered for an accommodation?

Since all of our on campus housing options are close to the dining hall located in Justice Hall or have their own kitchens, a diagnosis of diabetes is not a guarantee of a housing accommodation.

Student Athletes

I am an incoming student athlete, is there anything I need to do?

Yes, incoming student athletes will follow the same housing steps (submitting the application, forming a roommate pair, and selecting a room) as outlined above. Coaches are unable to complete these steps for their incoming student athletes.

My coach shared with me who my roommate would be, do I still need to go on to My College Roomie?

Many coaches will inform incoming student athletes of who their roommate will be, as the coach pairs individuals who may best be suited for each other based on team dynamics. Once your coach shares who your roommate will be, you will need to log in to My College Roomie, make your profile and send a friend and then roommate request to this individual so you are matched.

Honors Community

I am an honors student. Do I receive priority in the housing selection process or have to notify your office?

Priority is given to students in the Honors Program to support the University’s goal in providing an Honors Community in Buenger Hall. Students in the Honors Program will select on the first day of housing selection in order to form the community. Students in the program do not need to individually inform our office as we will receive this information from the Honors Program. We encourage Honor students to confirm their honors priority once they receive their selection time. If their selection time is not on the first day of selection they have not been designated as honors.

If I do not want to live in Buenger Hall. Can I use my priority to select a different community?

No, students may not use their priority selection time to select a space outside of Buenger Hall, since the priority was provided for the sole purpose of creating an Honors Community where students live and take classes together.

What if I do not select during my priority time?

Honors students who elect not to use their priority selection time also receive a second selection time for use later on to select space elsewhere.

Do I receive priority as well during my second year living on campus?

Students in the Honors Program only receive a priority selection time as a first-year student, as the community is only for first-year students. Priority selection is not provided for honors students' second year living on campus.

For more general housing related questions please read our FAQ page.