Office of Residence Life

Housing Selection

For more general housing-related questions please read our FAQ page

Upper-Class Student Housing Process

The Upperclass Housing Selection process for 2022-2023 is now inactive.  Students now interested in housing will be placed on an Upperclass Housing Wait List.  Interested students should reach out to us at reslife@xavier.edu

Rising Sophomore Student Housing Process

The Rising Sophomore Housing Selection process for 2022-2023 concluded prior to spring break on March 3rd.  Students who did not select a space or who did not initially applied have had their assignment made for them given the residency requirement; those students should check their Xavier email for more details. All students with an assignment wanting to place themself on a wait list for a different hall may do so in Housing Self-Service under Room Selection and Room Wait Lists. 

Incoming First-Year Student Housing Process

Before applying for housing, students must set up their Xavier technology account, which is separate from their Road to Xavier account.

The first-year student housing process takes place in late spring. Our entire process is online through the Housing Self Service portal. The timeline for the process is below, and any changes in this timeline will be communicated through Road to Xavier.

Beginning in Fall 2022, Honors students intending to live in the Buenger Hall Honors community must be roommates with fellow Honors students.

Timeline

The table below includes dates and times for the selection process.  The first column includes dates and the second column includes the event occurring on that date.
Date Event
Tuesday, March 15, 2022 Initial message sent about selection process through Road to Xavier
Tuesday, April 12, 2022 Housing Application will open
Tuesday, May 3, 2022 Roommate pairing opens on My College Roomie platform
Wednesday, June 1, 2022 Housing accommodation form and meeting due.  See below for more about housing accommodations through Disability Services.
Monday, June 6, 2022 Deadline to submit housing application, 11:59 PM ET
Tuesday, June 7, 2022 Deadline to make roommate pairing on My College Roomie platform, 11:59 PM ET
Monday, June 13-Wednesday, June 15, 2022 Students select own room during assigned selection time

Step 1: Activate Your Xavier Technology Account

Your Xavier technology account, which is separate from your initial Road to Xavier log-in, will provide you access to all systems you will use as a Xavier student including your Xavier email, course registration and our Housing Self-Service site where the housing application resides.

Deadline: No prescribed deadline though this action must be complete prior to any of the additional below steps.  

How To: When setting up your tech account, you will user your Xavier email address and initial password. Your initial password for your tech account consists of your 9-digit Student ID + Capitalized first letter of your birth month + 2-digit date. For example: If your Student ID was 000123456, and your birthday was July 19th, your initial password would be: 000123456J19.

To set your own password, proceed to Password Manager (https://password.xavier.edu) and complete account setup by following these steps:

  1. Login to the Password Manager with your email and initial password.
  2. Select My Questions and Answers Profile to setup security questions.  These can be used to unlock your account or reset your password if you have forgotten it. 
  3. Select Manage My Passwords to change your initial password.

Once you have set up your official Xavier password, you should use that new password when you log in to Road to Xavier and other Xavier systems, including the housing portal for completion of the housing application and accessing My College Roomie.

Need Help with this Step: If you have difficulty contact roadtoxavier@xavier.edu.

Step 2: Submitting Application

The application solidifies your intent to live on campus, including reviewing the housing agreement and collecting information such as your emergency contacts. The housing agreement is for the first two years.

Opens: Tuesday, April 12th

Deadline: Monday, June 6th at 11:59 PM ET 

How To: After setting up your tech account:

  1. Log in to the Housing Self-Service site 
  2. Navigate to the Applications tab and select the correct application
  3. Make sure to complete all required information and to click through the entire application until you receive a confirmation screen

Need Help with this Step: Reach out to Residence Life at reslife@xavier.edu or 513-745-3203 (M-F, 9 AM-5 PM).

Step 3: Forming a Roommate Pair on My College Roomie

The My College Roomie platform is the official channel to use in making your roommate pair.  It works like a Facebook for roommates where you will make a profile, submit a questionnaire, receive suggested matches, add other students as friends and ultimately send an accepted friend a roommate request.  Roommate pairing group size is limited to two people. Students who do not make a roommate pair by the deadline will by automatically paired by My College Roomie based on completed questionnaire data.

Opens: Tuesday, May 3rd 

Deadline: Tuesday, June 7th at 11:59 PM ET

How To: Within a day of completing your housing application, including parent/guardian verification if under 18, you will receive a welcome email from My College Roomie to your Xavier email. After receiving this message:

  1. Log in to My College Roomie
  2. Follow the prompts to completely fill out your profile
  3. Complete the roommate questionnaire using the two scales on each question
  4. Review suggested matches and message students
  5. Send other students friend requests
  6. You will be able to then send accepted friends roommate requests
  7. Once you a request has been approved by a potential roommate you are matched

Review the helpful video tutorials at this link.

XU to You Residence Life Session on Roommate Pairing (recording)

Need Help with this Step: Reach out to Residence Life at reslife@xavier.edu or 513-745-3203 (M-F, 9 AM-5 PM).

Step 4: Selecting a Room

For room selection, students will receive a randomized selection time via Xavier email prior to room selection, specifying their time to log in and select a room. Only one student in a roommate pair will need to log in and select for both students in the pair.  

Opens: At assigned selection time in mid-June

Occurs: Monday, June 13th -Wednesday, June 15th 

Deadline: Thursday, March 3, 2022 at 6 PM

How To:  At your assigned room selection time:

  1. Log in to the Housing Self-Service site 
  2. During your selection time, the selection process will be viewable on the homescreen
  3. When your time is active, click Select a Room 
  4. You will be able to search available spaces, click a specific room and place your pair
  5. Once completed you will receive a confirmation email

XU to You Session Zoom Recording on Selecting Room

Non-Traditional Residence Hall Spaces

Email Students Received Announcing Selection Time

Our Housing Self Service web page includes step-by-step instructions and videos on using the portal. For additional information about the selection process please consult the selection FAQs further down on this page or our general FAQ page. If you still have questions please contact our office at 513-745-3203 and our knowledgeable staff will assist. Keep an eye on Road to Xavier for the most up to date messaging on the Housing Selection process!

Incoming Transfer Student Housing Process

The incoming transfer student housing process takes place in late spring. Due to the residency requirement, incoming transfer students are also expected to live on campus for their first two years at Xavier, regardless of their class standing when first enrolling at Xavier. Our entire process is online through our Housing Self Service portal.

Application Opens: Tuesday, April 12th

Application Deadline: Monday, June 6th 

Once you have applied, our office will assign you to any available space on campus using the preferences you submitted at time of applying as a guide. We are unable to guarantee that students will receive one of their preferred housing locations.

Incoming Exchange Student Housing Process

The incoming exchange student process takes place early summer for Fall Housing and in late winter for Spring Housing. Our entire process is online through our Housing Self Service portal. As exchange students do not have access to Road to Xavier, all information for the housing process is communicated through e-mail. 

Once you have applied, our office will assign you to any available space on campus using the preferences you submitted at time of applying as a guide. We are unable to guarantee that students will receive one of their preferred housing locations.

Housing Accommodations Process

Students requesting accommodations for their housing assignment should refer to the Office of Disability Services site for information and a timeline regarding the accommodations process. Students who receive a housing accommodation will have their assignment made by our office based on the recommendation provided by Disability Services. Students working to receive accommodations DO still need to submit the housing application on Housing Self Service. 

 

Gender Inclusive Housing 

Though we do not currently have dedicated gender inclusive housing facilities we are happy to work with individual students to select a housing assignment which best meets their needs.   

Students may reach out directly to discuss the type of housing assignment needed for a successful academic year.  Inquiries can be sent to either Assistant Director Tim Griffin (griffint5@xavier.edu) or Senior Director Lori Lambert (lambert@xavier.edu).  

If you would like to learn more about how Xavier supports LGBTQIA+ students you may wish to visit the Center for Diversity and Inclusion site at this link 

 

First Year Housing Selection Frequently Asked Questions

Xavier’s Residency Requirement

Do I have to live on campus?

Xavier has a two year live-on requirement for students whether they are coming in as a first-year student or transfer student. All unmarried incoming students, age 17-21, not residing with their legal guardian, or whose home address is located beyond a 35-mile radius from Xavier are required to live on-campus for their first two years at the University.  

Submitting the Application

I recently deposited. What is my next step?

Prior to applying for housing, incoming students will set-up their Xavier technology account. This provides access their Xavier email and other campus systems. This technology account is separate from a student’s Road to Xavier log-in information and is needed to apply for housing.

Where can I apply for housing?

Students ready to apply can do so on our Housing Self Service site at this link. More information including detailed instructions for submitting the application can be found at this link.

If I enter a hall living request, what impact will that have on my selection?

The optional living requests students may add are only used by our office in the event a student does not select their room during their selection time. Entering living requests on the application does not impact or limit what options a student has later on.

I meant to enter a living request but forgot. How can I edit my application?

Though students are unable to edit their application after submission, we are happy to make those edits for you. Please reach out to us at reslife@xavier.edu letting us know what hall requests you would like to add.

How can I edit my parent, emergency and missing person contacts later on?

Students may edit their contacts by logging into Housing Self Service. On the left panel, navigate to My Information and then Addresses/Contacts to make these changes.

I am under 18, is a parent signature required?

Yes, for students under the age of 18 at time of applying, approval is required by your parent or legal guardian. The individual who you identified as Parent/Guardian 1 on the contacts page will receive a verification code to complete. More information including detailed instructions for submitting this verification.

Forming a Roommate Pair

How do I make a roommate pair?

The day after completing the application, including parental verification, students will receive an email to their Xavier email address from My College Roomie, our external partner. Students will set-up their roommate profile on My College Roomie and be able to communicate with other incoming first-year students.

There do not seem to be many students on My College Roomie, why is that?

As more students apply for housing, more will be invited to make their profiles. Students should continue to check back often to see additional student profiles.

Do I have to complete the profile and questionnaire if I want a random roommate?

Yes, all students must log in to My College Roomie to complete their profile and questionnaire.  If you decide to just randomly be assigned a roommate, by not making a pair by the deadline, the computer will need to use your completed questionnaire to make the match.  

Do I have to make a roommate pair on my own/is there a deadline?

We encourage all students to make their own roommate pair using My College Roomie. Students who have not made their pair by Tuesday, June 6 will be automatically paired with another student by My College Roomie.

Where can I learn more about My College Roomie?

In addition to our site, tutorials and helpful tips can be found in the email sent by My College Roomie.

Selecting a Room

If I apply later than other students will that impact my selection time?

No, selection times are generated randomly for students. Factors such as time of deposit or time of application submission do not impact a student’s generated selection time.

How much does each hall costs per semester?

Room rates can be found on the Office of the Bursar page.

Do I have a specific selection time?

Yes, all students will receive a specific selection time. You and your roommate will have the same selection time, which will be communicated to your Xavier email prior to selection days.

How do I pick my room?

During your selection time, or any time after it opens during the hours of selection, one individual from each roommate pair will log into Housing Self Service to select the pair’s room. More information about selecting your room at this link.

I selected my room for next year. Can I make changes?

Once a students has made their room selection, changes are not permitted until, at earliest, the third week of the fall semester.

How can I get a triple or quad room?

As a reminder, roommate pairing group size is limited to two people. Two pairs can secure space together by waiting until the second group's time opens and then selecting together if space remains.

Are Buenger rooms single or double occupancy? If it’s a three or four person suite, how many total people are in there?

Most rooms in Buenger Hall are designed as double occupancy rooms. Each room in the suite is a double occupancy room in the double and triple suites. Therefore 4 people would occupy a 2-bedroom suite and 6 people would occupy a 3-bedroom suite.

Housing Accommodations Process

How can I apply for a medical housing accommodation?

Students may apply for housing accommodations through the Office of Disability Services using the process outlined by their office. Students seeking housing accommodations must also complete the housing application, as we need a signed application from every student living on campus.

If I receive a medical accommodation, can I still form a roommate pair?

Yes, students with approved accommodations are still able to form a roommate pair.

If I receive a medical accommodation, will I select my own room?

No, students with approved accommodations forgo their priority in the housing selection process. Our office will make assignments for students with approved accommodations prior to other students selecting their space.

Do I have to renew my accommodations each year?

Yes, students will renew their accommodations on a yearly basis with the Office of Disability Services.

If I am approved for an emotional support animal, will I have a single bedroom?

A student who is granted approval to have an emotional support animal is not guaranteed a single room or a specific building due to the presence of the emotional support animal.

I am a student who lives with allergies, will these be considered for an accommodation?

Since all of our on campus housing facilities are air conditioned with air filtration, students with allergies will not automatically be considered for a housing accommodation.

I am a student who lives with diabetes, will this diagnosis be considered for an accommodation?

Since all of our on campus housing options are close to the dining hall located in Justice Hall or have their own kitchens, a diagnosis of diabetes is not a guarantee of a housing accommodation.

Student Athletes

I am an incoming student athlete, is there anything I need to do?

Yes, incoming student athletes will follow the same housing steps (submitting the application, forming a roommate pair, and selecting a room) as outlined above. Coaches are unable to complete these steps for their incoming student athletes.

My coach shared with me who my roommate would be, do I still need to go on to My College Roomie?

Many coaches will inform incoming student athletes of who their roommate will be, as the coach pairs individuals who may best be suited for each other based on team dynamics. Once your coach shares who your roommate will be, you will need to log in to My College Roomie, make your profile and send a friend and then roommate request to this individual so you are matched.

Honors Community

I am an honors student. Do I receive priority in the housing selection process or have to notify your office?

Priority is given to students in the Honors Program to support the University’s goal in providing an Honors Community in Buenger Hall. Students in the Honors Program will select on the first day of housing selection in order to form the community. Students in the program do not need to individually inform our office as we will receive this information from the Honors Program. We encourage Honor students to confirm their honors priority once they receive their selection time. If their selection time is not on the first day of selection they have not been designated as honors.

If I do not want to live in Buenger Hall. Can I use my priority to select a different community?

No, students may not use their priority selection time to select a space outside of Buenger Hall, since the priority was provided for the sole purpose of creating an Honors Community where students live and take classes together.

What if I do not select during my priority time?

Honors students who elect not to use their priority selection time also receive a second selection time for use later on to select space elsewhere.

Do I receive priority as well during my second year living on campus?

Students in the Honors Program only receive a priority selection time as a first-year student, as the community is only for first-year students. Priority selection is not provided for honors students' second year living on campus.

For more general housing related questions please read our FAQ page.