Accessibility and Disability Resources

Housing Accommodations

Xavier University recognizes that students with disabilities may have housing needs related to the impact of a disability or disabilities. Therefore a variety of living options are available to students including traditional, suite-style, and private bedrooms. It is the responsibility of the student requesting a housing accommodation to make any housing needs known to Accessibility and Disability Resources well in advance of the beginning of the semester in which on campus housing is requested.

To be considered for a housing accommodation, students must meet with Accessibility and Disability Resources. Information on the process for requesting accommodations.

Accessibility and Disability Resources requires supporting documentation from an appropriately licensed professional that describes how a housing accommodation supports your medical or disability needs. Information explaining documentation guidelines.

Please be aware that a diagnosis of a disorder/condition/syndrome condition in and of itself does not automatically qualify a student for a housing accommodation. Once the paperwork is submitted, an accommodation planning appointment will be scheduled.

As part of the process, the Housing Accommodation Request Form must be submitted by the stated deadline:

  • Friday, February 9, 2024 for first year students/rising sophomores
  • Monday, June 3, 2024 for incoming first year students

Please plan ahead to allow enough time to complete the process by the stated deadlines as failure to do so may result in the request not being processed.

For any questions or concerns, contact the Office of Accessibility and Disability Resources at or 513.745.3280. 

Housing Accommodation Request Form

Submit the form through AIM, this will also allow you to upload supporting documents. You may also drop off documentation to the Office of Accessibility and Disability Resources, 3800 Victory Parkway, Cincinnati, Ohio 45207-1131 or fax to 513.745.3387. The on-campus office location is Conaton Learning Commons (CLC) 514. Any related e-mail messages should be directed to If the information submitted is not sufficient to support an accommodation, additional documentation will be required.

You have the option to submit the Housing Accommodation form electronically through our system AIM.

Decisions regarding housing accommodations are made by the Housing Accommodation Review Committee based on the information provided by the student and medical provider.  The committee members are staff from Residence Life, Accessibility and Disability Resources, and Health and Wellness 

Questions to share with your healthcare provider who will be submitting the supporting documentation for your request for a housing accommodation. Documentation can be submitted directly to Accessibility and Disability Resources or attached to the housing accommodation form to be submitted by the student.

Rising sophomores, juniors and seniors

If you already have a housing accommodation, you do not need to go through the full accommodation request process. You only need to submit the abbreviated Housing Accommodation Request Form.  You have the option to submit this form electronically or by printing the PDF document to submit via mail or e-mail.

Steps for requesting a housing accommodation

Step 1: Use the link to complete the housing accommodation form in AIM.

Housing Accommodation form

Step 2: Send in documentation or submit with your housing form through AIM.

You can send the documentation by fax to 513.745.3387, directly attach it to your AIM form, or by mail to Cassandra Jones, Office of Accessibility and Disability Resources, Xavier University, 3800 Victory Parkway, Cincinnati, OH 45207-1131

Step 3: Schedule your Accommodation Planning Meeting

If you live locally or are willing to come to campus, you can schedule an on-campus appointment. If you live outside of the Cincinnati area, you can schedule a phone appointment. Contact Accessibility and Disability Resources at 513.745.3280 or by email at or in person in the Michael J. Conaton Learning Commons suite 514 to schedule your appointment.

Step 4: Meet with Office of Accessibility and Disability Resources staff for an Accommodation Planning Meeting

Through the interactive process, we will discuss your disability and its implications for needing a housing accommodation.