Accessibility and Disability Resources

Process for Requesting Accommodations

A student speaking with someone behind a desk

Xavier University strives to ensure that qualified students with documented disabilities receive reasonable and appropriate accommodations. Academic accommodations and support services are provided to ensure equal access to educational opportunities to Xavier students with documented disabilities. The mandate to provide reasonable academic accommodations does not extend to adjustments that would “fundamentally alter” the nature of the course, course components or course requirements.

In order to fully evaluate a student’s request for academic accommodations or auxiliary aids and to determine eligibility for services, documentation of the student’s disability is required. Eligibility for accommodations under Section 504 of the 1973 Rehabilitation Act, the Americans with Disabilities Act of 1990, and the ADA Amendments Act of 2008, are based on the existence of a physical or mental condition that substantially impacts academic and campus life. The documentation must include evidence of both a disorder and indicate relevant functional limitations to a major life activity such as reading, writing, walking, seeing, and caring for oneself, performing manual tasks, eating, speaking, breathing, hearing, learning, concentrating, thinking, and communicating. Accommodations are provided in response to the functional limitations of a disability as they clearly intersect with academic demands and designed to provide equal access. Thorough documentation is needed to help determine the appropriate reasonable accommodations that the student may be qualified to receive.

Each request is handled on a case-by-case basis. The eligibility determination is not a same-day process; therefore, it is recommended that documentation be submitted well in advance of any academic accommodation related needs. Once the documentation is reviewed, you will be contacted to complete the process to become registered with Accessibility and Disability Resources.

How to Register

Step 1: Submit verification of your disability

You can send the documentation by fax to 513.745.3387, via e-mail to or by mail to Cassandra Jones, Office of Accessibility and Disability Resources, Xavier University, 3800 Victory Parkway, Cincinnati, OH 45207-1131

Step 2: Complete the Online Application Form

Once your documentation has been received and reviewed, you will receive an email asking you to submit the Online Application form and to schedule your appointment for your Accommodation Planning Meeting.

Step 3: Schedule your Accommodation Planning Meeting.

If you live locally or willing to come to campus, you can schedule an on-campus appointment. If you live outside of the Cincinnati area, you can schedule a phone appointment. Contact Accessibility and Disability Resources at 513.745.3280 or by email at or in person in the Michael J. Conaton Learning Commons suite 514 to schedule your Intake Appointment.

Step 4: Meet with Cassandra Jones, Director of Accessibility and Disability Resources

Through a collaborative process, we will discuss your disability and its academic implications to determine reasonable and appropriate academic accommodations.

Step 5: Request your accommodations each semester

Please follow the instructions to request accommodations each semester.

For assistance come to the Office of Accessibility and Disability Resources located in CLC Suite 514.

Step 6: Required meeting with your professor.

 You are required to schedule an appointment with your professors to review your accommodations.  Your Accommodation Letters outline your accommodations but do not state your disability diagnosis.


**It is recommended that students complete the initial registration process well in advance of when the accommodations will be needed. Without adequate notice of the need for accommodation, Accessibility and Disability Resources cannot ensure the accommodation will be in place when needed.