Student Handbook

3.9.2 - INVOLUNTARY LEAVE OF ABSENCE

3.9.2.1 - General Information 

  1. An involuntary leave is a process separate from the student conduct process.  A student may also be required to participate in the student conduct process for their behavior under the Student Code of Conduct. 
  2. In some circumstances, a student may be required to withdraw from classes. In those cases, students should follow the standard withdrawal processes as a condition of involuntary leave.  Additionally, a student who withdraws from classes may be eligible for a partial tuition refund through Xavier’s tuition insurance program. 
  3. If a student believes a disability impacts their ability to fully and effectively participate in the involuntary leave process, the student should immediately contact the Office of Disability Services and request an accommodation and inform the Dean of Students that an accommodation request has been made. 
  4. A student navigating the involuntary leave process has the right to be accompanied and assisted at any meetings by a current member of the Xavier community (student, faculty, or staff member). The advisor may not be an individual who has specialized legal training, including someone possessing a Juris Doctor degree, or other legal degree, even if such person is a member of the Xavier community and does not currently practice law. The advisor may not be the student's parent, even if the parent is a member of the Xavier community. 

3.9.2.2 - Process of Imposing Involuntary Leave 

The Dean of Students or designee will convene a committee of members of the University community to conduct a comprehensive individualized assessment of the student and the circumstances surrounding the need for involuntary leave. After conducting the assessment, the Committee will provide a written recommendation to the Dean of Students or designee as to whether an involuntary leave is warranted.  

  

3.9.2.2.1 – Committee Membership  
At the discretion of the Dean of Students or designee, the members of the committee may include representatives from the Division of Student Affairs (e.g. the Office of Student Integrity, Title IX, Health Services, and/or Counseling Services), the Xavier Action & Care Team, the Student Success Center, the Center for International Education, the Center for Faith and Justice, faculty, the Xavier University Police Department, and the appropriate academic Dean’s office. Members of the committee will be chosen based on experience, expertise, and knowledge of the individual student and/or the relevant circumstances. 
3.9.2.2.2 – Committee Resources 
At the discretion of the Committee, the review may include consultation with, or a medical and/or psychological evaluation of the student by, a qualified professional or other appropriate individuals from outside the Xavier community (e.g. a medical or psychological professional).  The Committee may request to meet directly with the student for consultation. 
  
3.9.2.2.3 – Considerations  
The Committee is to consider whether an involuntary leave is necessary to protect the safety, health, or well-being of any member of the University community. The Committee will also consider whether other support measures or a voluntary leave of absence would be adequate to respond to the circumstances. 
  
During the individualized assessment, the involvement of the Dean of Students will be limited to convening the Committee and providing procedural guidance to the Committee. The Dean of Students will not participate in the decision making of the Committee. 
  
3.9.2.2.3 – Student Notification and Opportunity to Present Evidence to Committee 
Once the Dean of Students or designee has appointed a Committee, the student will be notified in writing and will have an opportunity to submit information to the Committee during its investigation.  The Committee may request, or the student may choose to provide, counseling or other medical records for review. A student may choose to not provide these records even if requested by the Committee, and the Committee will not make any inference about what such records might contain. 
  
3.9.2.2.4 – Committee Decision 
The Committee will determine whether to place the student on an involuntary leave. The committee will inform the student in writing of the decision, along with a brief explanation of the decision. If an involuntary leave is imposed, the Registrar and appropriate academic dean will be notified. If a student is placed on involuntary leave, the student is expected to leave campus immediately, for the duration of the involuntary leave. 
  
3.9.2.2.5 – Appeal Process 
If an involuntary leave is imposed, it will be effective immediately. However, the student may submit, within two business days, a written appeal of the Committee's decision to the Associate Provost and Chief Student Affairs Officer (Associate Provost), who will review the written record only. The decision of the Committee will be affirmed by the Associate Provost if supported by substantial information appearing in the record of the case. The decision of the Associate Provost will be final. The conditions of involuntary leave still apply during the course of any appeal (for example, the student must remain off campus except as allowed for participation in the appeal process). 
  
3.9.2.2.6 – Conditions of Involuntary Leave 
The Committee will recommend to the Dean of Students or designee the duration of the leave and the conditions for the student’s re-enrollment at the University.  Unless expressly permitted by the Dean of Students in writing, students on leave under this policy are not permitted to be present on campus or engage in any University-related activities.