For New Students

Checklist

1. FERPA

The Family Education Rights and Privacy Rights Act (FERPA) is a Federal law that protects the privacy of student education record. Once a student is 18 years old or attends a school beyond high school level, certain information is protected and can only be released with the student's authorization. Proxy access is a way for students to authorize others to see their university information or talk about it with Xavier University staff.

Proxy Access

Proxy access gives the students the ability to authorize parents, guardians and others to view and discuss their university information with Xavier staff. Individuals who have been granted Proxy Access will be able to view student grades, financial aid award information, and student account and billing details.

For more details about how to designate a proxy, we encourage students to visit the Proxy Access page.

2. Payment Plan

When enrolling in a payment plan, a student's total semester balance will be evenly divided into five monthly installments. Please note that enrollment in a payment plan must be completed on a semester-by-semester basis. There is a $50 fee associated with enrolling in the payment plan each semester.

At this time, students enrolled in the Accelerated BSN Program are not able to enroll in the payment plan.

If not enrolled in the payment plan for the Fall 2024 Semester, a student's balance must be paid in full by July 25, 2024.

>> More information about payment plans.

3. CASHNet Payers (formerly "Authorized Users")

CASHNet Payers have the ability to view and pay your bursar bill online.

>>Learn more about CashNet Payers

4. Health Insurance: Student Health Insurance Required

All full-time, traditional, undergraduate students and all international students are required to have health insurance and are automatically enrolled and charged the Health Insurance Premium.

Waiving the Health Insurance: If a student already has health insurance coverage, they can waive Xavier's coverage. The Health Insurance Premium charge will be reversed (credited), and will appear on your bursar account within 7-10 business days.

The waiver period for Fall 2024 is June 03, 2025 - August 25, 2025

The waiver period for Spring 2026 is 11/15/2025 - 01/31/2026

The Annual cost of Health Insurance for the 24-25 Academic year is $3,355

2025-26 Rates

Fall 2025 $1,406

Spring 2026 $1,949

Summer 2026 $845

>> Learn more about Student Health Insurance.

5. Tuition Insurance- Grad Guard

GradGuard can reimburse up to 100% of the student’s investment, including other school-invoiced fees, after a withdrawal due to a covered reason such as:

Covered Serious Injury or Illness such as mononucleosis, or severe head injury
Chronic Illness such as diabetes or an auto-immune disorder
Mental Health Conditions like depression, anxiety, suicide/attempted suicide

Covered withdrawals can take place any time during the covered term. GradGuard offers members special access to an Assistance Hotline to help students and their families take care of emergencies and unexpected issues.

Tuition insurance must be purchased before the first day of classes and is offered as a voluntary benefit to our families, your participation is not required but highly recommended. The school is not compensated for this program. Learn more by calling GradGuard at 877-794-6603 or visiting www.gradguard.com/tuition.

6. Outside Scholarships

Send all outside (outside of Xavier) scholarship checks to:

Xavier University
Office of Student Financial Services
Schott Hall 1st Floor
Address: 3800 Victory Parkway
Cincinnati, OH 45207-5111

If the check is made payable to the student AND Xavier University, the student must endorse the back of the check before sending it to Xavier. Be sure to have your student ID # and/or full name on the check. The scholarship amount will be credited to your student account, in its entirety, to the current semester and it will be reported to the Financial Aid Office. As a result, it may or may not have an impact on your financial aid award.

Contact the Office of Student Financial Services at 513-745-3142 if you have questions in this regard.

7. Monthly Statement

Xavier does not produce and mail paper statements. You (and any CASHNet Payer) will receive an email notifying you that your statement is ready to be viewed.

8. Refunds

It is common for many Xavier students to have a credit balance (overpayment) on their bursar account at the beginning of the semester due to the disbursement of financial aid funds. Xavier University delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. Visit the BankMobile Disbursements website for more information.