 On-Campus Student Employment

# Calculating Wage Funds

Students should establish a work schedule with their supervisor that does not interfere with their classes and student schedules should be written so that funding for their positions (from either FWS or departmental budgets) will enable them to work until the end of the academic year.

#### HOW TO CALCULATE THE AMOUNT OF MONEY YOU WILL NEED TO FUND STUDENT EMPLOYMENT WAGES:

Step 1. Multiply number of hours per week * _____ hourly wage * number of weeks in the fall.

Step 2. Multiply number of hours per week * _____ hourly wage * number of weeks in the spring.

Step 3. Multiply number of hours per week * _____ hourly wage * number of weeks in the summer.

Step 4. Add the fall, spring, and summer amount together to get the entire fiscal year funding need for one student. If you have more than one student, do the same for them and add all the student annual funding needs together.

Note: The number of weeks in each semester can be found on the Academic Calendar, the University Calendar or contained in the letter with the Student Intent Forms that are distributed each year.

If you have multiple students earning different amounts, having different hours, you may want to calculate each one separately for the year and then add the total for each student to get the fiscal year need of funds for the fund/org.

To calculate the benefits for Fall/Spring (Academic Year) for full-time students, take the total salary you calculated:

 Salary X Benefit Amount Fall/Spring (Full-Time Students) .02 (2%) for Workers Compensation \$100 X 0.2 (2%) = \$2.00

Fund \$100 to 601651 and \$2.00 to 602003 of the same unit.
City of Cincinnati Tax and State Taxes come out of the student's checks but aren't expenses for the University.

Summer
If a student is taking 6 credit hours or more in the summer, the calculation is the same as above. If the student is taking less than 6 credit hours, they are considered part time in the summer, the benefit percentage increases to 9.65%.

 Salary X Benefit Amount Summer (Part-Time Students): .02 (2.0%) for Workers Compensation .0765 (7.65%) for Social Security and Medicare \$100 X .0965 (9.65%) = \$9.65

Fund \$100 to 601651 and \$2.00 to 602003 of the same unit.
City and State Taxes come out of the student's checks but aren't expenses for the University.

#### CALCULATING FWS STUDENT WORK HOURS

Please use the following calculation :

Total FWS award ÷ rate of pay ÷ pay periods expected to work = hours the student can work in one pay period.

Example: \$2400 (for academic year) ÷ \$8.10 ÷ 21 pay periods = 14.11 hours the student can work in one pay period (two weeks) without going over the total award granted.

To determine the number of pay periods a student can work with a desired number of work hours per week without going over the total FWS award amount, do the following calculation:

Total FWS award / rate of pay / desired work hours per pay period (two weeks) = number of pay periods student can work before exhausting award.

There are 21 pay periods in the academic year, including winter and spring breaks. If your student works through the summer, there are 26 pay periods.