Office of the Registrar

Proxy Access for Parents, Guardians, Others

In accordance with the Family Educational Rights and Privacy Act (FERPA), once a student is 18 years old or is enrolled in college, certain information is protected and can only be released with the student’s authorization. Proxy access is a way for students to allow others to see their university information or talk about it with Xavier University staff.

Once a student request access to their educational records for you and email will be sent to you with what you need to activate your proxy access.

Logging In & activating your Proxy Access Account

If you've already activated your proxy logon, use the button below to login.

Parent Proxy Login

If this is your first time and still need to activate your account, follow these steps:

Step 1: Activate your Account

  1. Once your student has approved you for proxy access, you'll receive an email. In it, you will find a one-time use link, where you can complete the setup of your Proxy Access Account. Click the link and enter your password, which is also provided in the email.
  2. After you enter your password and click Submit, you'll be taken to the Reset Password page, where you will enter your email address, your password, and then a new password of your choosing. Enter your new password a second time in the Validate Password field and click the Save button.

Step 2: Student sets permissions

Your student will set permissions for the information you will have access to as a proxy. Once you have been notified by your student, go to Step 3.

Step 3: View information

Screenshot of web navigation. Text reads: Line 1: Proxy Authorizations. Line 2: The following student information pages have been authorized. Line 3: Bursar/Billing Access for Xavier Student. Line 4: Account Summary by Term (in blue text). Line 5: Registrar Access for Xavier Student. Line 6: Final Grades (in blue text). Line 7: View Address/Phone (in blue text). Line 8: View Emergency Contacts (in blue text)


  • After clicking on an authorized page (like 1098-T) a new window will launch. When you're finished viewing the information, close the browser window and you'll return to the authorized list.
  • Once you've finished you can close your browser.

Download a printer friendly version of these instructions

Note: If your student assigned a passphrase, you will receive an additional email "Proxy Access: Your Xavier Student's Information By Phone". This passphrase will be used to confirm your identity and allow phone calls or in-person discussions concerning your student's academic record.

***We may only discuss areas you were granted access to.*

Other Information

It is the student’s authorization that allows others to see all, some, or none of the information that could be available in self-service. Proxy Access allows the option to view student grades, financial aid award information and student account details such as balance, history of charges and payments, and copies of billing statements. Some Proxy Access pages may include links to other pages that are not a part of Proxy Access and will not display for those with Proxy Access. Please use your browser’s back button to return to the prior page if that occurs.  Students are in control of which data elements proxies are able to see and the student may change this access at any time.  If you encounter issues navigating self-service or with your access appearing to change please contact the student to see if they have modified your permissions.

Only your student can set up proxy access, change your access settings, or send you the passphrase.

Questions? Need help? Contact the Office of the Registrar at [email protected] or (513) 745-3941.