Office of the Registrar

Proxy Information for Students

Follow these steps to grant others permission to access information. Once you complete the authorization, an email will be sent to your added proxy at the email address you provided.  The email will provide specific instructions for setting up their Proxy Access account. As a student, you control proxy access and can add or revoke access at any time.

If you have previously given other people your Xavier University ID and password, it is recommended that you change your password and ask them to use their own Proxy Access login instead.

Step 1: Add Proxy Access

    1. Go to the Student Hub, click on "Self Service" and log on.
    2. Select the "Proxy Access" tab and select the link for "Proxy Management."
    3. Select "Add Proxy."

      add proxy link screenshot
    4. Enter the first name, last name, and e-mail address of the person you wish to grant proxy access. NOTE: Proxy Access is given using e-mail addresses, so make sure you use the correct email address.

      add proxy form screenshot
    5. Click "Expand" next to the proxy's name and complete the profile.expand test user screenshot
      1. Set the relationship type to "Parent or Legal Guardian"
      2. Enter a description of the reason why you are approving the disclosure and sharing of these records (examples: “Providing my mom with access to my student records”, “I want my parents to have access to my information”, “I would like dad to be able to receive information about my records”, “To discuss advising”, etc.)
      3. Enter a passphrase. This is only required IF you are allowing the proxy to have verbal conversations with anyone at Xavier University. This allows the university to verify their identity.
      4. If you would like, adjust the amount of time your parent will be given access (default is four years from today).
      5. If you set a passphrase, select the "E-mail Passphrase" icon. This will send your proxy an email with their passphrase.
      proxy profile form screenshot
    6. Wait for your parent to confirm by following the link in their email, then, have your parent complete steps 1-4 of "Activating Your Proxy Account". Then continue below.

Step 2: Your Proxy Activates Their Account

The person you just added will receive an e-mail asking him or her to set up a Password. You will also receive a copy of this e-mail in your Xavier account.

Step 3: Set Permissions

Click the "Authorization" link and select any permission you would like to grant to your proxy.

page authorization screenshot

Get Started: Add Proxy Access Now

Download the printer friendly version of these instructions.

Questions? Need help? Contact the Office of the Registrar at [email protected] or (513) 745-3941.