The Bursar's Office will be closed on Thursday, April 4, 2019, so the staff can attend a professional conference. The Office will reopen at 8:30am on Friday, April 5, 2019. Please visit www.xavier.edu/bursar and read the Frequently Asked Questions section in hopes of finding your answer there.
In order to receive your diploma, your bursar account must be paid in full and you can't have any holds on your account. Contact the Bursar's Office at 513-745-3435, email@example.com or stop in the office in the Musketeer Mezzanine M-F 8:30am-5:00pm
Xavier's Board of Trustees requires all undergraduate students (domestic and International with F1 and J1 Visas), who are taking 12 credit hours or more, to have major medical health insurance. Therefore, Xavier's McGrath Health and Wellness Center will assess a charge to new and transfer undergraduate students' bursar accounts beginning the week of November 19, 2018 for Spring 2019 semester. The cost (premium) of this policy is $1,818.00 for the remaining portion of the academic year. The policy period begins January 1, 2019 and ends August 14, 2019. If a student is already covered by a major medical health insurance plan, they should waive the cost by visiting www.xavier.edu/waive and completing an online waiver request. If accepted, the premium will be reversed and posted to the student's bursar account within 24-48 hours. The waiver website was available the week of November 19, 2018. THE DEADLINE TO WAIVE THE INSURANCE WAS JANUARY 31, 2019. After January 31, 2019, you will not be able to waive the insurance and will be responsible for paying the premium.
The insurance provider is United Healthcare and the premium charge/waiver is administered through Academic Health Plans (AHP).
For more information, visit www.xavier.edu/health-wellness.
The 1098-T's for tax year 2018 are available and if you haven't signed up to receive this form electronically, it was mailed by January 31, 2019. All students can access their 1098-T information through the Student Hub Self-Service icon. For those students who signed up to receive their 1098-T electronically from Heartland/ECSI, they can access that information by going to https://heartland.ecsi.net and logging in. For students who didn't sign up to receive their 1098-T electronically, the paper forms were mailed by January 31st.
1098-T reporting will be different based on important IRS regulatory changes that have taken place. For tax year 2018 (January - December), IRS regulations require Xavier (and all universities) to report "Payments received for qualified tuition and related expenses" (QTRE) in Box 1 of the 1098-T tax form. Box 2 reporting, "Amounts billed for qualified tuition and related expenses", will no longer be permitted by the IRS. Box 5 on the 1098-T tax form will continue to reflect "Scholarships or Grants".
Xavier University cannot offer tax advice. For further assistance, please contact your tax professional or the IRS at 1-800-829-1040. You can also visit the IRS website at www.irs.gov and refer to the IRS Publication 970 and Instructions for Forms 1098-E and 1098-T.
Beginning October 1, 2017, a $75 fee will be charged to a student's bursar account when the student requests the refund of an overpayment on their bursar account outside of our normal weekly refund process. The Bursar's Office processes refunds every Wednesday through BankMobile. However, the analysis that leads up to issuing a refund begins on Tuesday of each week. As mentioned above, if a refund isn't included in the normal process because there was no overpayment at the time of the analysis and the student wants their refund anyway, the Bursar's Office will initiate an expedited refund and the student's bursar account will be charged $75.
In addition, due to costs associated with our refund process, effective July 1, 2018, all students who receive a refund from their bursar account due to an overpayment will be subject to the following conditions:
1. If a refund is returned from BankMobile to the University two (2) times because the paper check from BankMobile has gone stale (BankMobile checks are stale 90 days after they are issued) or the bank account that was to receive the electronic transfer has been closed, a Credit Balance hold will be placed on the student’s bursar account. A subsequent refund will not be issued unless the student visits www.refundselection.com, selects a new BankMobile refund preference, and contacts the Office of the Bursar to reissue the refund (if there is still a credit balance/ overpayment on the account). The Credit Balance hold does not block class registration, diplomas, or transcripts but it does stop the overpayment from another attempt at being refunded.
2. Each time a refund is returned to the University, a Refund Reversal Processing Fee will be assessed to the student’s account. This fee will be $20.00 or the full amount of the returned refund, whichever is less.
If you haven’t already done so, please be sure that you have gone to the BankMobile website at www.refundselection.com and entered your refund banking preferences.
When a student has an overpayment (credit balance) on their bursar account, they have 2 options with BankMobile on how they want to receive their refund. They can 1) have the funds electronically deposited into an existing checking or savings account, or they can 2) open a BankMobile Vibe checking account with BankMobile.
Charges for the Spring semester were assessed to the students' bursar accounts during the week of November 26, 2018. The first eBill for the Spring semester was published on Friday, December 14, 2018. The Due Date for the balance in full or the first payment of the X-Flex Payment Plan was Tuesday, January 1, 2019. For students who register for classes after the first Spring semester eBill of December 14, 2018, you have 48 hours to pay your balance in full or enroll in the X-Flex Payment Plan. There is a $50 enrollment fee for each semester in which you enroll in the X-Flex Payment Plan. The X-Flex Plan divides your balance into 4 monthly installments for the Fall semester. It will do the same for the Spring semester but only 3 monthly payments for the Summer semester. The Fall semester payments are due August 1st through November 1st. The Spring semester payments are due January 1st through April 1st. The Summer semester payments are due May 1st through July 1st. Payments and balances can always be made earlier without penalty. All balances should be zero on November 1st for the Fall semester, April 1st for the Spring semester, and July 1st for the Summer semester.
If you intend to pay your balance in full and not enroll in the X-Flex Payment Plan, then balances are due, in full, on the 1st of each month after an eBill has been published. Be sure to check your eBill each month for a balance due since the balance can change month-to-month as a result of miscellaneous charges i.e. parking fines, library fines, health center charges, etc., the student may have incurred during the month. By paying in full, this means paying each month in full if a balance exists. That's why it's important to view each eBill each month.
The Bursar's Office processes refunds each week for accounts that have a credit balance from the week before. If you haven't enrolled with BankMobile to select your preference for the method of your refund, please do so now at refundselection.com. You can learn more about the process by visiting www.xavier.edu/bursar/about-refunds/how-refunds-work.
Late Fees are assessed on or about the 14th of each month if a payment is late. Late Fees can be assessed as early as the 11th of the month if the 15th of the month (which is when we publish eBills) falls on a holiday or weekend. Late fees are assessed one business day prior to the publishing of the next eBill.
For answers to your questions, please visit the Frequently Asked Questions section of this website by clicking on the link below. The Bursar's Office can be reached by calling 513-745-3435 Monday through Friday from 8:30am - 5:00pm or emailing firstname.lastname@example.org.
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