Announcements:

Due to costs associated with our refund process, effective July 1, 2018, all students who receive a refund from their bursar account due to an overpayment will be subject to the following conditions:

1. If a refund is returned from BankMobile to the University two (2) times because the paper check from BankMobile has gone stale (BankMobile checks are stale 90 days after they are issued) or the bank account that was to receive the electronic transfer has been closed, a Credit Balance hold will be placed on the student’s bursar account. A subsequent refund will not be issued unless the student visits www.refundselection.com, selects a new BankMobile refund preference, and contacts the Office of the Bursar to reissue the refund (if there is still a credit balance/ overpayment on the account). The Credit Balance hold does not block class registration, diplomas, or transcripts but it does stop the overpayment from another attempt at being refunded.  

2. Each time a refund is returned to the University, a Refund Reversal Processing Fee will be assessed to the student’s account. This fee will be $20.00 or the full amount of the returned refund, whichever is less.

If you haven’t already done so, please be sure that you have gone to the BankMobile website at www.refundselection.com and entered your refund banking preferences.

Important Student Health Insurance Information:

Xavier's Board of Trustees requires all undergraduate students (domestic and International with F1 and J1 Visas), who are taking 12 credit hours or more, to have major medical health insurance. Therefore, Xavier's McGrath Health and Wellness Center will assess a charge to students' bursar accounts beginning the week of June 18, 2018 for Fall semester undergraduate and transfer students. The cost (premium) of this policy is $2,937.00 for the year. The policy term begins August 15, 2018 and ends August 14, 2019. If a student is already covered by a major medical health insurance plan, they can waive the cost by visiting www.xavier.edu/waive and completing an online waiver request. If accepted, the premium will be reversed and posted to the student's bursar account within 24-48 hours. The waiver website will not be available until June 18, 2018. THE DEADLINE TO WAIVE THE INSURANCE IS SEPTEMBER 21, 2018. After September 21, 2018, you will not be able to waive the insurance and will be responsible for paying the annual premium.

The insurance provider is United Healthcare and the premium charge/waiver is administered through Academic Health Plans (AHP).

For more information, visit www.xavier.edu/health-wellness.

1098-T's:

The 1098-T's have been produced. All students can access their 1098-T information through the Student Hub Self-Service icon. For those students who signed up to receive their 1098-T electronically from Heartland/ECSI, they can access that information by going to https://heartland.ecsi.net and logging in. For students who didn't sign up to receive their 1098-T electronically, the paper forms were mailed by Wednesday, January 31st.

Please note: 2017 1098-T reporting will reflect billed qualified tuition and related expenses (QTRE) in Box 2 on the IRS form, as we have done in previous years.

2018 1098-T reporting will be different based on important upcoming IRS regulatory changes. For 2018, IRS regulations require Xavier (and all universities) to report amounts paid for qualified tuition and related expenses (QTRE) and to report this amount in Box 1. Box 2 reporting will no longer be permitted by the IRS.

Expedited Refunds:

Beginning October 1, 2017, a $75 fee will be charged to a student's bursar account when the student requests the refund of an overpayment on their bursar account outside of our normal weekly refund process. The Bursar's Office processes refunds every Wednesday through BankMobile. However, the analysis that leads up to issuing a refund begins on Tuesday of each week. As mentioned above, if a refund isn't included in the normal process because there was no overpayment at the time of the analysis and the student wants their refund anyway, the student's bursar account will be charged $75.

Refund Options:

When a student has an overpayment (credit balance) on their bursar account, they have 2 options with BankMobile on how they want to receive their refund. They can 1) have the funds electronically deposited into an existing checking or savings account, or they can 2) open a BankMobile Vibe checking account with BankMobile. 

Fall Semester 2018: 

Important Dates

For all registered students, the Fall semester charges will be assessed to your bursar account during the week of June 18, 2018. Once the charges are assessed, go to the Student Hub at www.xavier.edu/students, click on the Pay Bill icon, login, click on the link called "Click here to view account activity since last eBill" to view your charges before the eBill is printed on July 13, 2018.

If you intend on enrolling in the X-Flex Payment Plan, the best time to do it is after the Fall semester charges have been assessed to your bursar account but before the first eBill for Fall semester is published in mid-July. There is a $50 enrollment fee for each semester in which you enroll in the X-Flex Payment Plan. The X-Flex Plan divides your balance into 4 monthly installments for the Fall semester. It will do the same for the Spring semester but only 3 monthly payments for the Summer semester. The Fall semester payments are due August 1st through November 1st. The Spring semester payments are due January 1st through April 1st. The Summer semester payments are due May 1st through July 1st. Payments and balances can always be made earlier without penalty. All balances should be zero on November 1st for the Fall semester and April 1st for the Spring semester.

If you intend to pay your balance in full and not enroll in the X-Flex Payment Plan, then balances are due, in full, on the 1st of each month after an eBill has been published. Be sure to check your eBill each month for a balance due since the balance can change month-to-month as a result of miscellaneous charges i.e. parking fines, library fines, health center charges, etc. the student may have incurred during the month. By paying in full, this means paying each month in full if a balance exists. That's why it's important to view each eBill each month.

The Bursar's Office processes refunds each week for accounts that have a credit balance from the week before. If you haven't enrolled with BankMobile to select your preference for the method of your refund, please do so now at refundselection.com. You can learn more about the process by visiting www.xavier.edu/bursar/How-Refunds-Work.cfm.

Late Fees are assessed on or about the 14th of each month if a payment is late. Late Fees can be assessed as early as the 11th of the month if the 15th of the month (which is when we publish eBills) falls on a holiday or weekend. Late fees are assessed one business day prior to the publishing of the next eBill.

For answers to your questions, please visit the Frequently Asked Questions section of this website by clicking on the link below. The Bursar's Office can be reached by calling 513-745-3435 Monday through Friday from 8:30am - 5:00pm or emailing xubursar@xavier.edu.

Our Mission

To create a world of community by serving others with respect, honesty, and compassion.

Quick Facts About Us

  • The Office of the Bursar is responsible for the assessment and collection of tuition and fees payable to Xavier University.
  • Xavier does not produce and mail paper invoices for students. Electronic bills called eBills are published on or about the 15th of each month and have a due date of the 1st of each month. 
  • The Bursar's Office is located in the Musketeer Mezzanine which is located in Fenwick Place. Our office is along side the Registrar's Office, the Office of Residence Life, and the ALL Card Office.

Did you know...

  • Financial aid refunds are issued through BankMobile. » View more information.
  • There is a $50.00 per semester enrollment fee to participate in the X-Flex Payment Plan. The Plan includes 4 payments for each of the Fall and Spring semesters and 3 payments for the Summer semester. Late fees will be assessed for payments that are not made on time. In addition, the Employer Reimbursement Plan is no longer available. More information on the X-Flex Payment Plan and Employer Reimbursement Plan can be found at the link called Payment Plans on the left of this web page.
  • Each eBill reflects a Total Balance that is due. To find out how much is due by the due date which is the 1st of each month, review the payment schedule for your payment plan. If you aren't on a payment plan, then the Total Balance amount that is shown is due in full on the 1st. eBills are published on or about the 15th of each month and has a Due Date of the 1st of the next month.
  • Even if you pay your balance in full at the beginning of the semester, or at anytime, you should still view your eBill each month for any changes that took place.
  • Xavier University has partnered with Flywire to streamline international payments. Flywire allows students from foreign countries to pay securely from any country and any bank, generally in their home currency. By making their payment with  they can:
    • Track their payments from start to finish
    • Save on bank fees and exchange rates in over 48 countries
    • Access multilingual support team with any questions, day or night
  • To begin the payment process, students can visit Flywire. You can also learn more by visiting our international payments page. Note: You must have your Xavier University issued student ID number to make a payment.
Xavier Pay

Xavier University has partnered with CASHNet in providing our customers with eBills, Payment Plans, and secure Online Payments.

Contact Bursar

  • Phone: 513-745-3435
  • Emailxubursar@xavier.edu
  • Fax: 513-745-2926
  • Building: Fenwick Place, Musketeer Mezzanine
  • Hours:
    Monday - Friday
    8:30 AM - 5 PM 
Division of Financial Administration

Xavier Pay

Xavier University has partnered with CASHNet in providing our customers with eBills, Payment Plans, and secure Online Payments.

Contact Bursar

  • Phone: 513-745-3435
  • Emailxubursar@xavier.edu
  • Fax: 513-745-2926
  • Building: Fenwick Place, Musketeer Mezzanine
  • Hours:
    Monday - Friday
    8:30 AM - 5 PM 
Division of Financial Administration