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In order to receive your diploma, your bursar account must be paid in full and you can't have any holds on your account. Contact the Bursar's Office at 513-745-3435, xubursar@xavier.edu or stop in the office in the Musketeer Mezzanine M-F 8:30am-5:00pm if you have any questions. Balance information can be seen on the student's ePayment site which is available through the Student Hub and the Pay Bill icon.



The 1098-T's for tax year 2018 are available and if you haven't signed up to receive this form electronically, it was mailed by January 31, 2019. All students can access their 1098-T information through the Student Hub Self-Service icon. For those students who signed up to receive their 1098-T electronically from Heartland/ECSI, they can access that information by going to https://heartland.ecsi.net and logging in. For students who didn't sign up to receive their 1098-T electronically, the paper forms were mailed by January 31st.

1098-T reporting will be different based on important IRS regulatory changes that have taken place. For tax year 2018 (January - December), IRS regulations require Xavier (and all universities) to report "Payments received for qualified tuition and related expenses" (QTRE) in Box 1 of the 1098-T tax form. Box 2 reporting, "Amounts billed for qualified tuition and related expenses", will no longer be permitted by the IRS. Box 5 on the 1098-T tax form will continue to reflect "Scholarships or Grants".

Xavier University cannot offer tax advice. For further assistance, please contact your tax professional or the IRS at 1-800-829-1040. You can also visit the IRS website at www.irs.gov and refer to the IRS Publication 970 and Instructions for Forms 1098-E and 1098-T.

Expedited Refunds:

A $75 fee will be charged to a student's bursar account when the student requests the refund of an overpayment on their bursar account outside of our normal weekly refund process. The Bursar's Office processes refunds every Wednesday through BankMobile. However, the analysis that leads up to issuing a refund begins on Tuesday of each week. As mentioned above, if a refund isn't included in the normal process because there was no overpayment at the time of the analysis and the student wants their refund anyway, the Bursar's Office will initiate an expedited refund and the student's bursar account will be charged $75.

In addition, due to costs associated with our refund process, effective July 1, 2018, all students who receive a refund from their bursar account due to an overpayment will be subject to the following conditions:

1. If a refund is returned from BankMobile to the University two (2) times because the paper check from BankMobile has gone stale (BankMobile checks are stale 90 days after they are issued) or the bank account that was to receive the electronic transfer has been closed, a Credit Balance hold will be placed on the student’s bursar account. A subsequent refund will not be issued unless the student visits www.refundselection.com, selects a new BankMobile refund preference, and contacts the Office of the Bursar to reissue the refund (if there is still a credit balance/ overpayment on the account). The Credit Balance hold does not block class registration, diplomas, or transcripts but it does stop the overpayment from another attempt at being refunded.  

2. Each time a refund is returned to the University, a Refund Reversal Processing Fee will be assessed to the student’s account. This fee will be $20.00 or the full amount of the returned refund, whichever is less.

If you haven’t already done so, please be sure that you have gone to the BankMobile website at www.refundselection.com and entered your refund banking preferences.

Refund Options:

When a student has an overpayment (credit balance) on their bursar account, they have 2 options with BankMobile on how they want to receive their refund. They can 1) have the funds electronically deposited into an existing checking or savings account, or they can 2) open a BankMobile Vibe checking account with BankMobile. 

Spring Semester 2019: 

Important Dates

Charges for the Spring semester were assessed to the students' bursar accounts during the week of November 26, 2018. The first eBill for the Spring semester was published on Friday, December 14, 2018. The Due Date for the balance in full or the first payment of the X-Flex Payment Plan was Tuesday, January 1, 2019. For students who register for classes after the first Spring semester eBill of December 14, 2018, you have 48 hours to pay your balance in full or enroll in the X-Flex Payment Plan. There is a $50 enrollment fee for each semester in which you enroll in the X-Flex Payment Plan. The X-Flex Plan divides your balance into 4 monthly installments for the Fall semester. It will do the same for the Spring semester but only 3 monthly payments for the Summer semester. The Fall semester payments are due August 1st through November 1st. The Spring semester payments are due January 1st through April 1st. The Summer semester payments are due May 1st through July 1st. Payments and balances can always be made earlier without penalty. All balances should be zero on November 1st for the Fall semester, April 1st for the Spring semester, and July 1st for the Summer semester.

If you intend to pay your balance in full and not enroll in the X-Flex Payment Plan, then balances are due, in full, on the 1st of each month after an eBill has been published. Be sure to check your eBill each month for a balance due since the balance can change month-to-month as a result of miscellaneous charges i.e. parking fines, library fines, health center charges, etc., the student may have incurred during the month. By paying in full, this means paying each month in full if a balance exists. That's why it's important to view each eBill each month.

The Bursar's Office processes refunds each week for accounts that have a credit balance from the week before. If you haven't enrolled with BankMobile to select your preference for the method of your refund, please do so now at refundselection.com. You can learn more about the process by visiting www.xavier.edu/bursar/about-refunds/how-refunds-work.

Late Fees are assessed on or about the 14th of each month if a payment is late. Late Fees can be assessed as early as the 11th of the month if the 15th of the month (which is when we publish eBills) falls on a holiday or weekend. Late fees are assessed one business day prior to the publishing of the next eBill.

For answers to your questions, please visit the Frequently Asked Questions section of this website by clicking on the link below. The Bursar's Office can be reached by calling 513-745-3435 Monday through Friday from 8:30am - 5:00pm or emailing xubursar@xavier.edu.

Our Mission

To create a world of community by serving others with respect, honesty, and compassion.

Quick Facts About Us

  • The Office of the Bursar is responsible for the assessment and collection of tuition and fees payable to Xavier University.
  • Xavier does not produce and mail paper invoices for students. Electronic bills called eBills are published on or about the 15th of each month and have a due date of the 1st of each month. 
  • The Bursar's Office is located in the Musketeer Mezzanine which is located in Fenwick Place. Our office is along side the Registrar's Office, the Office of Residence Life, and the ConneX Office.

Did you know...

  • Financial aid refunds and refunds/overpayments of any kind are issued through BankMobile. » View more information.
  • There is a $50.00 per semester enrollment fee to participate in the X-Flex Payment Plan. The Plan includes 4 payments for each of the Fall and Spring semesters and 3 payments for the Summer semester. Late fees will be assessed for payments that are not made on time. In addition, the Employer Reimbursement Plan is no longer available. More information on the X-Flex Payment Plan and Employer Reimbursement Plan can be found at the link called Payment Plans on the left of this web page.
  • Each eBill reflects a Total Balance that is due. To find out how much is due by the due date which is the 1st of each month, review the payment schedule for your payment plan. If you aren't on a payment plan, then the Total Balance amount that is shown is due in full on the 1st. eBills are published on or about the 15th of each month and has a Due Date of the 1st of the next month.
  • Even if you pay your balance in full at the beginning of the semester, or at anytime, you should still view your eBill each month for any changes that took place.
  • Xavier University has partnered with Flywire to streamline international payments. Flywire allows students from foreign countries to pay securely from any country and any bank, generally in their home currency. By making their payment with  they can:
    • Track their payments from start to finish
    • Save on bank fees and exchange rates in over 48 countries
    • Access multilingual support team with any questions, day or night
    • To begin the payment process, students can visit Flywire. You can also learn more by visiting our international payments page. Note: You must have your Xavier University issued student ID number to make a payment.

Xavier Pay

Xavier University has partnered with CASHNet in providing our customers with eBills, Payment Plans, and secure Online Payments.

Contact Bursar
  • Phone: 513-745-3435
  • Emailxubursar@xavier.edu
  • Fax: 513-745-2926
  • Building: Fenwick Place, Musketeer Mezzanine
  • Hours:
    Monday - Friday
    8:30 AM - 5 PM 
Division of Financial Administration