FACHEX Policy

Please review the following information regarding the Faculty, Administrator, and Staff Children Exchange (FACHEX) Program for Jesuit Colleges and Universities.

Incoming Students

2026-2027 Academic Year

Awards in the FACHEX program are made on a competitive basis. Prospective candidates for FACHEX awards must apply Early Action, which has a deadline date of November 1. The parent’s institution must also submit the necessary certification via the Tuition Exchange web site by December 15. Only prospective first-year, first-time students will be considered.

All prospective, incoming first-year applicants who have completed the admissions process and been accepted for Early Action will be reviewed at the end of February. Xavier uses a holistic review process to determine the recipients of the FACHEX award, including (but not limited to) academic record, leadership, service, application essay and demonstrated interest.

Students will be informed by March 1 if they have been selected for the full-tuition scholarship award. To accept this award, Xavier must be notified by May 1.

Xavier expects to award (annually) up to 5 full-tuition scholarships in the FACHEX program.

Students attending Xavier University with a FACHEX award are eligible for undergraduate programs which are governed by the following guidelines:

• Recipients are granted tuition remission on a space-available basis. Students must first meet all admission requirements and be accepted to Xavier University.
• The award is for full time students (12-18 hours) and only covers tuition. Students will be liable for a 10% user fee. The fee is 10% of the tuition charge each semester and will be listed on the student’s e-bill each semester.
• Recipients are not eligible for any additional Xavier funds (i.e. Visit Grant, Study Abroad Grant, Catholic or Jesuit identity grants, Housing Grant, etc.).
• The award covers a maximum of eight (8) semesters of full-time attendance (for first-year students) in the fall/spring semesters.
• Summer sessions are excluded.
• The student is responsible for all room and board charges as well as fees.
• Study Abroad Programs are excluded from the FACHEX program, unless the student is billed tuition for the program by Xavier University. If billed by Xavier, this would only be applicable in the fall or spring semester and for the normal study abroad tuition tier. Students would be responsible for the additional cost in Tier 1 and Tier 2.
• Students must maintain at least a 2.0 grade point average, complete at least 67% of their attempted classes, and be certified annually by their home campus in order for the award to be renewed.

Outgoing Students

2026-2027 Academic Year

As a member of the FACHEX for Jesuit schools, dependents of Xavier employees who are eligible for full tuition remission at Xavier are eligible to be considered for tuition remission at any of the 27 participating Jesuit colleges and universities. Since the program requests that each institution maintain a balance between dependents from the home institution (exports) and students coming from other institutions (imports), there may be a limited number of students certified to be considered. The FACHEX Program should not be considered as a guaranteed award.

The following guidelines have been established for Xavier employees who wish to apply for the program:

• To be eligible, dependents must meet the qualifications for full tuition remission at Xavier.
• An online application for the FACHEX Program must be submitted by November 1, 2025. Employees (with new dependents applying to the program) should submit the EZ application online at www.tuitionexchange.org, under the Application Process heading. Applications received after the deadline will not be processed.
• If earlier notification of eligibility is required by the receiving institution, it is the responsibility of the enrolled student to advise the Office of Human Resources and the FACHEX Liaison.
• Continuing students in the program must submit a paper form by November 1. Paper forms (for continuing students only) are available in the Forms section on the employee hub (under HR forms).
• The deadline for the Office of Student Financial Services to certify a new dependent’s eligibility is December 15th, which includes any changes/additions to the original application. Applications that are received after the deadline will not be considered. The December 15th deadline is a universal deadline for all schools.
• If selected, awards are normally made for four years (eight semesters). However, awards can be made for a shorter period of time in the event the student is already enrolled at the receiving institution or the Liaison deems a shorter award appropriate in order to increase participation. Continued participation requires an annual certification of eligibility and possible additional requirements at the host institution.
• Students participating in the program are expected to pay for room, board, and any special fees of the host institution.
• All employees whose dependents have been certified must notify Xavier’s FACHEX Liaison in writing of the acceptance or non-acceptance of their award by May 1. Failure to provide notification may result in a delay in certifying in the future.
• If there will be a change in the dependent’s participation in the program (i.e., withdrawal from the host institution, early graduation, etc.) the employee must notify the FACHEX Liaison.
• The applicant must abide by all regulations of the receiving institution.
• Xavier University reserves the right to modify these guidelines to insure an appropriate balance between import and export students.