Education Abroad

Study Abroad Forms and Policies

STAB (Course Approvals) form

  • The Study Abroad Approval form (STAB) must be completed prior to the study abroad experience. Each course taken at a foreign institution must be pre-approved by the corresponding department chair at Xavier for transfer credit to be applied. Additionally, the foreign coursework needs to be approved as a whole by your academic advisor and dean. After receiving these signatures, please bring the form to the Center for International Education (GSC, room 230) for the final signature and approval. The CIE will send the completed form to the Registrar for final processing.
  • NOTE: Most of this form can be completed by email. To do this, please send the correct department chair of the course an email with a link to the program with course description(s). Once the department chairs have approved the courses, you can attach the emails with the approvals to the form. Initials next to each box must state "see email" and the final four signatures are needed to complete the form.
  • Study Abroad Approval form

Risk Management forms

  • These risk management forms are required for all University-sponsored or affiliated off-campus trips where the trip is expected to consist of five or more off-campus overnight stays and for any international travel for any length of stay.
  • The following forms: Assumption of Risk and Release (form AOR 102) and Health History forms (HHF 201 and 202) must be turned into the Center for International Education by the posted deadline. Please note, some faculty-led programs' faculty leaders collect these forms. Therefore, they do not need to be turned into the CIE.
  • Risk Management forms menu

Change in Housing Status form

  • This form is to be completed, if you currently reside in on-campus housing and will not during the next term due to study abroad.
  • Change in Housing Status

Financial Aid application

  • This application only needs to be filled out if you have been approved for an unapproved study abroad program, and you wish to take out financial aid for your study abroad experience. Additionally, if you have costs greater than your budget here on campus, you may also submit this form to possibly increase the amount of aid you receive. Please contact your financial aid counselor with questions.
  • Financial Aid application

Policies

Student Travel Policy (International) 

  • This policy defines the expectations and requirements for international travel for students and outlines the risk management procedures that must be in place for international travel to occur. 
  • This policy applies to undergraduate and graduate student international travel that occurs outside the United States. Said travel includes any individual or group travel organized and/or sponsored by Xavier University, whether earning academic credit or not, including the following types of travel: 
    • Credit bearing programs, including faculty-led study abroad programs, approved third party provider programs, and internships. 
    • Non-credit bearing programs including any program: 
      • Organized or sponsored by a registered student organization; 
      • Organized or sponsored by a University department; 
      • Required team or group travel; 
      • Fully or partially funded by Xavier University; and/or 
      • Uses the Xavier University name. 
  • Student Travel Policy

Travel to a Department of State Risk Designated Country

  • Effective January 2018, the U.S. Department of State has updated their website to include a travel advisory scale (in place of the Travel Alert/Warning system previously used). The new scale has four levels, and also embeds varying levels for specific regions of a country and/or for specific types of risk indicators. Details on this new scale are here.
  • Policy regarding travel to a country with a high risk designation

Refund and Cancellation Policy

  • Xavier University's policies regarding program cancellation due to external circumstances, program dismissal, program cancellation or withdrawal due to medical reasons, and program deposits.
  • Refund and cancellation policies

Petition to Study Abroad through an Unapproved Program

  • Xavier University has identified more than 75 international program opportunities for Xavier students that it believes to be of high academic quality and that provide an environment of support to help students succeed while abroad. However, if a student cannot find a Xavier-approved study abroad program that meets their specific needs and goals, the student may consider going through a petition process in order to enroll in another program not already on Xavier's approved list. All petition applications will be reviewed for approval.
  • Petitions will be accepted for academic year and semester programs. To petition, the student must first meet with a study abroad advisor in person to discuss the student's program preferences, eligibility, and goals. Once the student and advisor determine that the non-Xavier approved program is the best fit, the advisor will provide a petition application to the student. The deadlines for submitting a petition are the following:
    • Fall and Academic Year Programs: February 1st
    • Spring Programs: September 1st
  • Approval is not guaranteed. Xavier institutional aid will not be applied to programs accepted through petition approval. Federal and state aid will apply, if proper documentation is submitted to financial aid.