Student Workday Faculty-Staff Frequently Asked Questions
Workday’s capabilities will allow for streamlined administrative tasks and enhanced teaching experience. Faculty will use Workday Student to:
- Access class rosters and student information
- Submit grades and attendance
- Advise students and monitor their degree progress (if applicable)
- Manage course schedules
Workday’s integrated platform will improve collaboration across departments and enhance service to students. Staff will use Workday Student to:
- Support student services, such as registration and billing
- Manage academic scheduling and course offerings
- Process student records and transcript requests
No, Workday is one unified system. We are adding student-focused functionality within Xavier’s existing Workday system. Users with access to student functionality will find those items within the same Xavier Workday platform they are using today.
Yes, Workday Student prioritizes data security and confidentiality to protect the privacy of student information. The system utilizes encryption, access controls, and other security measures to safeguard data against unauthorized access or breaches.
Xavier is currently live on Workday Platform, which houses the university’s HR, payroll, and financial functions. Workday Student will be introduced in phases and is slated for final completion in the fall of 2027. Visit our Workday Student Timelines page for specific dates.
Students who plan to enroll in courses for the 2027-28 academic year will begin using Workday in the spring of 2027 in preparation for their advising sessions and 2027 Fall Semester registration.
All students starting at Xavier for the 2027 Fall Semester will begin using Workday in the summer of 2027 when they complete their class registration. By this time, Workday is anticipated to be the Student Information System used by all Xavier students, faculty, and staff.
Xavier is replacing Banner with Workday to provide a modern, cloud-based system that better supports the university's long-term strategic goals. While Banner has served the university well for many years, it has reached the point where it no longer provides the flexibility, user experience, and integrated capabilities needed to support the future of higher education.
Moving to Workday is an investment in Xavier's future, helping the university operate more efficiently while providing better tools and services for faculty, staff, and students.
No. A VPN is not required to access Workday. Workday is a cloud-based application that can be securely accessed from any location using an internet connection and your Xavier credentials.
Whether you are on campus or working remotely, simply navigate to the Workday login page and sign in using your Xavier account. However, some other university systems or resources that integrate with Workday may still require a VPN when accessed off campus.
Xavier is committed to ensuring that all students, faculty, and staff have access to training and are thoroughly prepared before Workday Student launches. Training courses, including in-person and virtual options, training videos, and step-by-step guides will be made available.
The best place to start is the Workday website at xavier.edu/workday, where you'll find the latest project updates, FAQs, training resources, job aids, and other helpful information.
If you can't find the answer to your question, you can submit a Workday Support Ticket directly from the website. Your question will be routed to the appropriate team for assistance.