5.4 Procedure for Reporting Harassment

An initial course of action for any Xavier employee, student or other individual who feels that they are being harassed may be for that person to tell or otherwise inform the Responding Party that the conduct is unwelcome and must stop. Members of the University Community who want to resolve their concerns in this manner may do so directly with the persons involved, although it is recommended that a complaint be filed in all incidents of alleged harassment to facilitate all concerns being resolved satisfactorily. This filing of a complaint also helps the University identify alleged repeat incidents by the same individual, and gauge the effectiveness of its anti-harassment policies and programs.

5.4.1 Filing a Complaint

  • Any faculty member, staff member, administrator, student, or other person protected by this policy who has experienced or witnessed an incident of harassment they believe is a violation of this HCAP is encouraged to file a complaint with the Affirmative Action Officer. Alternatively, reports of harassment may be made to any of the following:
    • If the situation is an off-campus emergency, call 911;
    • Xavier University Police- (513)-745-1000 (on or near campus emergencies), (513)-745-2000 (non-emergencies), Flynn Hall, 1648 Herald Avenue;
    • If the matter may constitute Title IX Sexual Harassment or Interpersonal Violence: Title IX Office - 513-745-3046, 332 Gallagher Student Center;
    • If the matter may constitute Title IX Sexual Harassment or Interpersonal Violence: Xavier’s Campus Advocacy Coordinator - (513)-904-9013;
    • Human Resources - (513)-745-3638 Alumni Center, Room 132,
    • Residence Life- (513)-745-3203, Rm. 009D Musketeer Mezzanine, Justice Hall;
    • Dean of Students- (513)-745-3166, Gallagher Student Center, Suite 300, 3815 Ledgewood Avenue;
    • Anonymous Reporting Hotline - (855)-481-6238; to submit a report online, follow the link on the Audit and Risk Management's website: http://www.xavier.edu/controller/hotline.cfm
  • A complaint against the Affirmative Action Officer may be filed with the University President.
  • A complaint may be filed even if the person making the Reporting Party is uncertain whether the conduct of another rises to the level of harassment prohibited under this HCAP.

5.4.2 When Submitted

  • The Reporting Party should submit the complaint as soon as possible following the incident or incidents of alleged harassment for which a complaint is filed.

5.4.3 Form of the Complaint

  • A complaint may be submitted in writing to the Affirmative Action Officer or, in Title IX Sexual Harassment and Interpersonal Violence cases, the Title IX Office. An oral complaint may also be made to these individuals and they will document the facts of the complaint in writing.

5.4.4 Policy on Amnesty

  • Xavier University is committed to promoting the health, wellbeing and safety of all members of our community. At times, students on and off-campus may need emergency assistance from University officials. In accordance with our Jesuit values, Xavier University encourages students to offer help and assistance to others in need. Xavier University recognizes that at times students may be hesitant to call for assistance, for fear of negative consequences related to their own behavior (for example, an underage student who has consumed alcohol might hesitate to request medical attention for an intoxicated student or help take a sexual assault victim to Xavier University Police Department).
  • Xavier's Policy on Amnesty is designed to encourage a student to seek emergency assistance for oneself or a fellow student during an alcohol, drug or other medical emergency. The Amnesty Policy encourages a bystander or an impaired student to call for immediate medical assistance by eliminating the sanctions typically applied under Xavier's Alcohol and Other Drug Policy. Students who qualify for Amnesty will receive educational interventions rather than formal conduct charges and sanctions.
  • To qualify for Amnesty, students must do the following:
    • Contact and obtain assistance from Residence Life Staff, Title IX Office, Xavier University Police Department, medical professionals and/or local law enforcement;
    • Cooperate with all directives of the University officials or local law enforcement personnel responding to the incident.
    • Meet with a Residence Life staff member and/or the Dean of Students or designee to discuss educational options and comply with all assigned educational interventions.
  • The Xavier University Policy on Amnesty is not intended to shield or protect those students who repeatedly violate the Xavier University Code of Student Conduct. In cases where repeated violations of the Xavier University Code of Student Conduct occur, the University reserves the right to take student conduct action on a case by case basis regardless of the manner in which the incident was reported.