Training Schedule
| Title | Audience | Description | Date | Time | Location |
| FDM Overview | Cost Center Managers | Review of Xavier Chart of Account changes and an introduction to what to expect in Workday as a Cost Center Manager. | Nov. 11 | 9:00 - 11:00 | GSC - Arrupe |
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Expenses and P-card Preview |
Anyone that submits or approves travel & reimbursements P-card Holders and Approvers |
This session will introduce the new Workday Expenses and P-card processes, including how to create, submit and approve expense reports. Participants will learn how to obtain Spend Authorizations, upload receipts, manage reimbursements, and navigate key policy changes. |
Nov. 20 Dec 5 Dec 9 |
9:30 - 10:30 10:00 - 11:00 9:30 - 10:30 |
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| Purchasing Preview |
Anyone involved in departmental purchasing or approvals. |
This session will provide an overview of the new Workday Purchasing process, including how to create requisitions, manage purchase orders, and track approvals. Participants will learn how Workday streamlines purchasing workflow's and enhances visibility into spending. |
Dec 2 Dec 8 Dec 9 |
11:00-12:00 2:00-3:00 10:00-11:00 |
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Workday Budgets Prerequisite - view FDM video |
Cost Center Managers | This session will introduce you to Workday's budgeting tools and processes, helping you manage, track and adjust budgets efficiently. We'll cover creating and submitting budgets, reviewing budget balances, journal entries and leveraging Workday's reporting features to support financial decision making. |
Dec. 5
Dec. 12
Dec 16 |
1:00 - 2:00
Cancelled due to weather
9:00 - 10:00 |
GSC Clocktower Lounge
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| Time Entry |
Student and Bi-Weekly (hourly) Employees |
This training will review how to check-in and check-out in the Workday system. Participants will learn where to review time-tracking features, how to properly record their start and end times, and how to verify that times have been saved accurately. |
Dec 4 Dec 9 |
2:00 - 3:00 10:00 - 11:00 |
Surkamp, Alumni Ctr. Surkamp, Alumni Ctr. |
| Human Resources Virtual Office Hours | All Employees | Human Resource Staff will be available to answer questions and provide support for all HR topics. |
Dec. 16 Dec 17 Dec 18 |
11:00 - 1:00 9:00 - 11:00 1:00 - 3:00 |
for all 3 days |
| Time Entry Dates | Student and Bi-Weekly (hourly) Employees |
Students begin entering time in Workday - Dec 5 Bi-Weekly (hourly) begin entering time in Workday - Dec 15 |
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| Approving time | Managers of Students and Bi-Weekly (hourly) Employees | This training is designed for managers and supervisors who are responsible for reviewing and approving employee time and absences submissions in Workday. Participants will learn how to navigate the Workday Manager Dashboard, view team time entries and absence requests and approve tasks efficiently. | Dec 10 |
2:00 - 3:00 |
Surkamp, Alumni Ctr. |