Student Employment

You're Hired, Now What?

Once you've been hired in a student employee position, the hiring employer will notify Student Employment. 

If you have not worked in a Xavier student employment position before, Student Employment will e-mail instructions for you to:

  • Complete all onboarding tasks in Workday. 

  • Complete the I-9 Verification where student will present Original ID to Student Employment.

  • Students may not start training or work until the in-person I-9 verification is completed.

  • Students hired, or who plan to be hired, should come to campus prepared with the following*:

Original ID to complete the Federal Form I-9. View Acceptable ID documents.(photocopies not allowed).
  • From the Acceptable ID Documents, you will need either: 
    • 1 item from List A  OR
      • 1 item from List B AND 1 item from List C.
  • Most US Citizen students bring either:
    • Passport OR
    • a combination of a Driver's License AND a Social Security Card.
  • They must be originals, no copies allowed.
  • Students can simply drop-into our office (see below directions), anytime Monday through Friday between 9:00 and 4:30. No appointment is required at this time, but they can make an in-person appointment ahead of time see instructions below). 

    OR 

  • If the student doesn’t have their document(s) with them on-campus, the student can set up a virtual TEAMS appointment (see instructions below) and invite someone who is available where their document(s) reside, typically a parent, guardian or other family member who will need to present their original document(s) as required by the Government.

*For international students, please review the additional steps outlined below, as there are extra requirements before you can begin working.

Xavier University participates in the U.S. Department of Homeland Security’s E-Verify program to confirm the employment eligibility of all newly hired employees. As part of this process, we will provide the information from your Form I-9 to the Social Security Administration and, if necessary, the Department of Homeland Security to verify your work authorization.

International Students
International students on F-1 or J-1 visas are required to apply for a Social Security Number (SSN) before beginning any onboarding.

Step 1: Schedule an Appointment with Student Employment

  • Make an appointment with Student Employment in Handshake (see instructions below).
  • During this appointment, you will receive a Social Security Number Support Letter (SSNSL). This letter will be required by the Social Security Administration.

Step 2: Visit the Center for International Education (CIE)

  • Once you’ve received the SSNSL from Student Employment, Take your SSNSL to the Center for International Education (CIE), located in Gallagher Student Center.
  • A CIE staff member will complete their section of your letter.

Step 3: Apply for Your Social Security Card

  • Once your letter is complete, schedule an in-person appointment with any Social Security Administration Office that has availability.
  • You must take original documents (not copies) to your appointment, including:
    • Your passport and visa
    • Your I-20 (F-1) or DS-2019 (J-1)
    • A copy of your most recent I-94
    • Your Social Security Number Support Letter (SSNSL) (same as your job offer letter)
    • A completed SS-5 Form Application for a Social Security Card (PDF)

Directions to HR/Student Employment - Where to Go:  1507 Dana Avenue in the Alumni Center, Room 132.  Across the street from main campus.

  1. If you are Driving, follow the tiered parking lot to the top tier and park.  Then follow steps 3 through 6 below.
  2. If you are Walking from main campus:
    • CROSS Dana Avenue at either:
      • Cross Walk at Xavier Francis Way or
      • Cross Walk close to University Drive
    • Take the stairs all the way up
    • Walk around Building and Enter the front doors that face the parking lot
  3. Enter through the Front Door
  4. After entering the Front Door, Make a Left
  5. Then Make a Right at the hallway, we’re the first door on the left 
  6. Ring the doorbell when you arrive.

Instructions to Schedule Your In-Person I-9 Verification Appointment (Not Required)

Set up an appointment with the Student Employment office to verify your original documents. 

  • Login to Handshakewith your Xavier username and password
  • Click on “Career Center” (On the left hand side navigation)
  • Click on Appointments
  • Schedule a New Appointment
  • Choose the Category “Campus Employment”
  • Choose either

o   “I-9 Verification (In-Person)” Recommended    

o   “I-9 Verification (Virtual) only if you don’t have your documents on campus with you.

  • Choose a Date and Time
  • Type “I-9 Verification” in the space called “What can we help you with?” You can’t leave this blank.
  • Click on Request

For questions, feel free to contact the Student Employment Office at 513-745-4880 or email studentemployment@xavier.edu.