Student Employment

You're Hired, Now What?

Once you've been hired in a student employee position, the hiring employer will notify Student Employment. 

If you have not worked in a Xavier student employment position before, Student Employment will instruct you to:

  1. Complete all onboarding in Workday. 
  2. Make an appointment in Handshake (include instructions) with Student Employment to present your original I-9 document(s) in person or virtually before you begin any training or work.

Students may not start work until the in-person I-9 verification is completed.

Students hired, or who plan to be hired, should come to campus prepared with the following:

Original ID to complete the Federal Form I-9. View Acceptable ID documents.
(photocopies not allowed).

You will need either: 
  • 1 item from List A  OR
  • 1 item from List B AND 1 item from List C.

Most students bring either a Passport OR a Driver's License AND a Social Security Card. They must be originals, no copies allowed.

For international students, please review the additional steps outlined below, as there are extra requirements before you can begin working.

Xavier University participates in the U.S. Department of Homeland Security’s E-Verify program to confirm the employment eligibility of all newly hired employees. As part of this process, we will provide the information from your Form I-9 to the Social Security Administration and, if necessary, the Department of Homeland Security to verify your work authorization.

International Students

International students on F-1 or J-1 visas are required to apply for a Social Security Number (SSN) before beginning any onboarding.

Step 1: Schedule an Appointment with Student Employment

  • Make an appointment with Student Employment in Handshake (include instructions).
  • During this appointment, you will receive a Social Security Number Support Letter (SSNSL). This letter will be required by the Social Security Administration.

Step 2: Visit the Center for International Education (CIE)

  • Once you’ve received the SSNSL from Student Employment, Take your SSNSL to the Center for International Education (CIE), located in Gallagher Student Center, Room 230.
  • A CIE staff member will complete their section of your letter.

Step 3: Apply for Your Social Security Card

  • Once your letter is complete, schedule an in-person appointment with any Social Security Office that has availability.
  • You must bring original documents (not copies) to your appointment, including:
    • Your passport and visa
    • Your I-20 (F-1) or DS-2019 (J-1)
    • A copy of your most recent I-94
    • Your Social Security Number Support Letter (SSNSL) (same as your job offer letter)
    • A completed SS-5 Form Application for a Social Security Card (PDF)

 

For questions, feel free to contact the Student Employment Office at 513-745-4880 or email claryv@xavier.edu.