Office of Human Resources

On-boarding Documents

Adjunct faculty and non-employee associates will follow the steps below to complete the on-boarding process. 

Non-employee associates should only complete step 1. 

All other new hires should be completing new hire paperwork through our onboarding system, SilkRoad (RedCarpet).


1) If you have not already done so, submit a Post-Hire form.

2) Next, download and complete other components of Xavier's New Hire Packet:

I-9 Employment Verification * (Page 1 only)

State tax form (select your state of residence; if state not listed please contact HR):

W-4 Federal Tax Form

Payroll Payment Designation Form

Payroll Card Information (Alternate to direct deposit-no signature required)>

Conflict of Interest Policy (Review prior to signing Disclosure Statement)

Conflict of Interest Disclosure Statement (Signature required)

Harassment Code and Accountability Procedures (HCAP) (Review prior to signing HCAP Acknowledgement)

Harassment Code and Accountability Procedures Acknowledgement (Signature required)

3) Submit completed onboarding documents in person to the Office of Human Resources (OHR) located in the Alumni Center, room 132. Please call (513) 745-3638 or email newhires@xavier.edu  to schedule an appointment. Appointments are scheduled Monday-Friday 9:00am-4:00pm.

You are required to present identification (view I-9 acceptable documents ) and a voided check or bank account/routing number (for direct deposit). On-boarding is incomplete, and paychecks cannot be processed without this information.

Full-time Faculty only

Faculty Pay Option Letter

Faculty Pay Option Form