Tuition Remission and Tuition Exchange
Xavier University provides opportunities for employees, their spouses, and their eligible dependents to continue their education. Employees, spouses, and eligible dependents who wish to take courses at Xavier University have access to the Tuition Remission benefit. Eligible dependents also have access to the Tuition Exchange and FACHEX programs which provide the opportunity to attend one of the 700+ Tuition Exchange schools or 26 other FACHEX schools.
Tuition Remission
Tuition remission is available to full-time and part-time continuing employees. The tuition remission benefit pays the instructional fee for undergraduate and graduate courses at Xavier University. For programs that are at capacity and have size limitations, tuition remission may not be available. Doctoral courses are not covered under the benefit.
Employees have access to the tuition remission benefit immediately upon hire. Full-time faculty and staff receive 100% remission. Part-time (adjunct) faculty receive a prorated amount based on the number of teaching credit hours in the semester classes are taken. Part-time staff receive a prorated amount based on the number of hours worked in a week.
Spouses and eligible dependents (children up to and including age 25 who meet the dependency criteria established by the federal tax law*) have access to the tuition remission benefit after the employee has completed one year of service. For eligible dependents of full-time employees, the benefit pays 90% of the instructional fee. For eligible dependents of part-time (adjunct) faculty, the benefit amount is prorated based on the number of teaching credit hours in the semester classes are taken. For eligible dependents of part-time staff, the benefit amount is prorated based on the number of hours worked in a week. General fees, books, housing, food, late fees, application fees, confirmation fees, etc. are not covered by the benefit. The combination of tuition remission and Xavier funded scholarships and grants may not exceed 90% of tuition cost. Eligible dependents/spouses of employees who receive the 90% of tuition benefit cannot receive any additional Xavier funds (i.e. study abroad grants, event grants, housing grant).
*The Office of Human Resources requires proof of dependency after age 22.
Forms
To receive the tuition remission benefit, employees must submit the applicable tuition remission form after they or their eligible dependents have enrolled in classes. Employees must submit their own tuition remission form ahead of each semester. The dependent tuition remission form, used for spouses and dependents, covers the entire year and must be submitted ahead of the start of the academic year.
The employee and dependent tuition remission forms can be found on the forms page of the OHR website.
Taxable Benefit
Tuition remission for undergraduate coursework for the employee, spouse, and eligible dependents is not taxable. Per IRS regulations, graduate coursework is taxable as follows:
- For employees - remission in excess of $5,250 in a calendar year is taxable
- For spouses - fully taxable
- For eligible dependents - fully taxable
To off-set the tax burden at the end of the calendar year, employees may complete a voluntary tax election form for themselves and/or dependents in order to have the taxes withheld over the course of the year. Both forms are available on the OHR website. Completed forms should be submitted to the Office of Human Resources.
Please refer to the tuition remission tax summary for additional information.
Tuition Exchange and FACHEX
Tuition Exchange is a reciprocal undergraduate scholarship opportunity for eligible faculty and staff dependents at all 700+ Tuition Exchange member schools. A list of the member schools, the online application, and complete details about the program are available at tuitionexchange.org.
FACHEX is an undergraduate tuition remission program for the children of faculty and staff at participating Jesuit universities. The list of member schools and complete details about the program are available on the AJCU website.
The application process for both programs is managed through Tuition Exchange. First time applicants must complete the EZ online application. Renewal applications (Sophomore, Junior, and Senior years) must complete the paper form and submit to the Office of Human Resources by November 1 each year.
Information Session
To learn more about Tuition Remission, Tuition Exchange, and/or FACHEX:
- Review the Tuition Remisson policy
- View the recorded information session embedded below
- Watch for announcements for the yearly information session that typically falls in the first week of October
2023 Tuition Remission and Tuition Exchange Information Session