Equipment

WHO CAN RESERVE? 

Current members of the Xavier University community who are in good standing can access a variety of Digital media-capturing devices.

CHECKOUT PERIOD

Any special requests to modify the lending period must be made in advance of checking out or collecting the equipment. Please keep in mind that reservations by other patrons can stop an item from renewing, so monitor your email for any alerts that communicate a different due date.

Grey Tagged Items: Check out for one week, with up to 3 auto-renewals for up to one month maximum. If the item is not returned you will be charged the replacement cost of the item.

Red/Green/Blue Tagged items: Check out until the following day with a maximum of one renewal. These items are subject to a late fee charged per day, up to the full replacement cost of the item. 

 

RESERVATIONS & POLICIES

If you are new to checking out equipment at the Digital Media Lab, make sure to review our full Borrower Responsibilities.

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AVAILABLE EQUIPMENT 

 

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BORROWER RESPONSIBILITIES 

All items are checked out on your library account or record.

Borrowers are responsible for:

• Knowing the due dates of the items you have borrowed.
• Returning or renewing items on time.
• Checking your Xavier University email account for notices.
• Paying all overdue fines and charges for lost or damaged items.

 

HOW TO BORROW MATERIALS

To Check Out Digital Media Lab Items:

1. Choose an item with the help of Digital Media Lab staff in CLC or browse our full list of available items to locate the item you want.
2. Present Digital Media Lab staff with your ONE Pass

To Reserve Materials from the Digital Media Lab:

1. Browse our full list of available items to locate the item you want.
2. When you find an item you want to reserve, click the RESERVE IT BUTTON.
3. Log in using your Xavier credentials
4. Choose a start date when you would like to collect your item(s) and End Time when you will be finished.
   1. Please note the checkout period of the item when placing a reservation. The system will not allow you to request an item for longer than the standard checkout period.
5. Digital Media Lab staff will retrieve the item you requested on the date you indicated.
6. Check out your item at the Digital Media Lab on the third floor (ground level) of the Conaton Learning Commons during normal Digital Media Lab hours.

 

RENEWING MATERIALS

Renewable items may be renewed in the following ways, provided no other patron has requested them:

• Renew items online any time using My Library Account or Record
• Renew items in person at the Digital Media Lab 3rd floor, (Conaton Learning Commons)
• Renew items by phone: 513-745-4811

 

OVERDUE NOTICES

Overdue notices are sent via email as a courtesy.

Failure to receive an overdue notice does not exempt you from any charges that result from keeping items past their due date.

If an email address is not available, the notice is sent to the local/campus address on file with the Xavier University Library.

 

OVERDUE FINES & REPLACEMENT FEES 

Fines are accrued when items are overdue. Items more than 30 days overdue are deemed lost and replacement fees are charged. Unpaid charges will result in suspension or cancellation of Digital Media Lab privileges and/or blocks on registration, transcripts, and diplomas.

Direct questions about overdue fines and replacement fees to the Digital Media Lab Manager. Make sure to include details about the item(s) you have fines on.

Students:

Fines and replacement fees are removed from student library accounts and charged directly to student bursar accounts at the end of each month.

If you wish to dispute a fine or replacement charge you must do so within two weeks of the charge being applied to your account. After this period all charges are final.

Faculty/Staff:

Faculty and staff are not responsible for fines for Digital Media Lab equipment. They are however responsible for replacement fees or replacement copies for Digital Media Lab equipment.

Fine and Replacement Amounts

Items checked out from the Digital Media Lab fall into one of the categories below that determine the daily fine amount. Fine amounts are generally not adjusted but replacement costs can fluctuate depending on the current cost to replace the item, any parts returned in working order, or our ability to repair instead of replace the item.

• Red-tagged items are $10/day late
• Green-tagged items are $5/day late
• Blue-tagged items are $2/day late
• Grey-tagged items have no late fee, but the replacement cost will be charged if the item is not returned when due.

Payment

Fines and replacement fees may be paid at the Connection Center to the library. Please refer to the library website for acceptable payment types, and details on how you can pay a fine.

 

ALUMNI BORROWING

Alumni of Xavier University are welcome at the Digital Media Lab. Access to most Digital Media Lab resources and services are available for students who have graduated from Xavier University and may require an XU Alumni ONE Pass or Alumni Account. If you do not have either, you may contact the CLC Service desk.