Central Procurement and Accounts Payable
Purchasing during COVID-19 Work-From-Home
Effective immediately, please terminate all purchasing activity for products including IT products delivered to home or campus. This applies to XavierBuy, P-Card and personal cards for reimbursements. If products are needed to work at home, please email email@example.com, and they will work with the IT department to determine if the acquisition can move forward. If the request is approved, it will be purchased by the Procurement Department.
Help Accounts Payable
We are working to ensure Xavier’s invoices are paid. In order to do this, we need your assistance to ensure ALL invoices are sent to Accounts Payable immediately.
Due to the Work From Home order, we recognize that some invoices may be on individual’s desks or in the Mail Center. Beth Boland, Accounts Payable Manager, has been authorized by Risk Management and the Mail Center to go through the mail in the departmental mail boxes at the Mail Center to identify and remove any vendor invoices so they may be processed for payment. Accounts Payable will scan and send out any invoices that require departmental assistance for processing.
We ask Department representatives to contact their vendors and request that they send any outstanding invoices by email to Accounts_Payable@xavier.edu.
Please take time to contact the Mail Center or work with your supervisors to get access to paper invoices that may be in your office. Xavier’s Mail Center is open on Mondays and Thursdays. (Tuesday 4/14 due to the holiday.) Check runs are now once a week on Thursdays.
Thank you for your assistance. Please contact Beth Boland if you have any questions at firstname.lastname@example.org.
Central Procurement is responsible for the purchasing of goods and services for the entire university, leveraging our spending to ensure that we receive the best value for the services and products we purchase.
Accounts Payable is responsible for timely cash disbursements for reimbursements and supplier payments in compliance with requirements established by Federal, State and University rules and regulations.
Our commitment to customer service includes responding to phone and email inquiries with three business days.
How We Work
Xavier University welcomes businesses who are interested in becoming suppliers and offering their products and services to the University.
Xavier University's Central Procurement and Accounts Payable manages acquisitions and enters into contracts on behalf of the University for the broad array of goods and services that are essential for the daily operation of the University.
For Xavier Employees
- Who to contact:
- John Mercer - Purchasing & Contract Review
- Monica Human - XavierBuy Questions & Request for quotes, pricing
- Beth Boland - Vendor Setups & Travel & Expense Reimbursements & Invoice Questions
- Amber Rodgers - New PCards, New Supplier Requests, & Ordering
- Anthony Robinson - Paper Check Entry, XavierBuy Review, Invoice Status & Check Runs