Policy Library

Clery Act Compliance and Reporting

Updated: Nov. 14, 2013

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The University is committed to promoting the safety and security of the campus community and providing an open, accessible environment conducive for living, learning and working for our students, faculty, staff and guests. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("Clery Act") is a federal law applicable to all universities in the country that sets forth certain expectations and requirements for promoting safety on campuses; collecting and reporting data about certain crimes that occur on or within certain defined areas on or nearby Xavier's campus or at locations off-campus used for certain educational activities; and about fires reported in our residential buildings. The purpose of this Policy is to provide guidance to the University community about certain duties, rights and responsibilities they may have in connection with the Clery Act.



Xavier University shall comply with the requirements of the Clery Act and this policy is intended to inform and guide members of the University Community concerning duties, rights and responsibilities they or Xavier may have with regard to this law.



This policy will be reviewed and revised no less than annually to take into account changes in applicable law and developments in best practices. The following items will be addressed in order below:

  • Collecting, classifying and counting Clery crime and fire statistics.
  • Identifying the Geographic Locations Relevant to Clery Reporting.
  • Issuing Campus Alerts (Emergency Notifications and Timely Warnings).
  • Maintaining the Daily Crime and Fire Logs.
  • Publishing an Annual Clery Security Report.
  • Describing protocols in the case of missing residential students.
  • Setting forth certain fire safety information.



A. What crimes must be reported? The following list of crimes must be included in the Annual Security Report:

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  1. Criminal homicide, including murder and non-negligent manslaughter; negligent manslaughter; sex offenses, including forcible and non-forcible offenses; robbery; aggravated assault; burglary; motor vehicle theft; and, arson.
  2. Hate crimes which involve any of the above-mentioned offenses and, in addition, any incidents of larceny-theft; simple assault; intimidation; or destruction/damage/vandalism of property that were motivated by bias.
  3. Arrests and referrals for disciplinary action for weapons (including, carrying and possessing); drug abuse violations; and liquor law violations.

B. In what circumstances should a crime be reported? These crimes must be reported as described below and included in the Annual Security Report if the individual receiving the report believes it was provided in good faith, meaning there is a reasonable basis for believing that the information is not simply rumor or hearsay.