Employers

Ed Fair Employer Logistics

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EMPLOYER LOGISTICS

The  7 institutions that collaboratively present the Southwest Ohio/Northern Kentucky Education Career Fair look forward to your participation in this event on Tuesday, March 31st, 9:00 AM - 4:00 PM in the Cintas Center at Xavier University.  Traditionally, this Fair attracts 200+ candidates from Mount St. Joseph University, Miami University, Northern Kentucky University, University of Cincinnati, Wilmington College, Wright State University, and Xavier University, making this event a prime opportunity to share information about anticipated openings, gather resumes, and screen many qualified candidates from six colleges/universities in one day.  Logistics for the fair are listed below.  

EMPLOYER E-TIPS

To help all registered employers make the most of the Southwest Ohio/Northern Kentucky Education Career Fair, the following two eTips are intended to aid in your preparations for this event. 


eTip 1:  Education Career Fair Checklist
eTip 2:  Employer Strategic Planning Checklist

CHECK IN

Please check-in between 8:30 and 9:30 AM at the Employer Check-In Table located just inside the east entrance of the Cintas Center, which is the main entrance to the Schiff Family Conference and Banquet Center.  Employers may want to maximize the afternoon interviewing session by bringing additional recruiters to interview multiple candidates during each interview slot.  If you have not provided all the names of those representing your school at the event, or would like to add representatives in order to fully maximize the afternoon interviewing session, please send them to Matescia Stroud at stroudm2@xavier.edu.  This will allow for a more convenient check-in for your organization. 

If you need assistance with your display materials, there will be hosts available from 8:30 - 9:30 AM to assist you with moving these items to your booth. 

BREAKFAST

A continental breakfast will be available for recruiters until 11:00 AM.

LUNCH

Lunch will be available for recruiters between 11:30 AM and 2:00 PM and may be enjoyed during the scheduled lunch break.  Two complimentary lunches are included with each registration package.  If you did not register for extra representatives via Handshake, additional lunches may be purchased in advance for $20 each by contacting Heather Deters (detersh2@xavier.edu) in advance.  Your employer name tag will serve as your lunch ticket for this event, so please be sure to wear it when getting lunch.

 

TABLE LOGISTICS

A sign with your organization's name will be posted at your assigned booth.  Your booth includes a 6' table with chairs for recruiters and candidates to use for the interview session. Please bring tablecloths with your organization's branding for your table. If you don’t have a tablecloth, we can provide one for you. Let the staff at the employer check-in table know if you need a tablecloth. If you have ordered electricity access, we will have that prepared for you at your booth.  Wireless internet access is offered to all employers at no charge.

NETWORKING SESSION:  9:30 - 11:30 AM

The networking session will allow recruiters the opportunity to speak with candidates about your openings and schedule afternoon interviews on your Employer Interview Schedule (provided in your packet upon arrival - one per recruiter). The Employer Interview Schedule is set up for 20-minute interviews; however, recruiters and candidates may agree upon interviews of varying lengths.

INTERVIEW SESSION:  12:20 - 4:00 PM

Interviews will take place at your booth.  Candidates will come to your booth at the time of his/her scheduled interview.  (There is no need to retrieve individuals from the Candidate Waiting Areas.)  Event staff members will clearly display "2 Minutes Remaining" signs to inform interviewers of the time remaining before the next scheduled interview.  Candidates have been instructed to wait patiently at your booth should an interview be finishing up.  If you find that you are running behind schedule, please take a moment to reschedule with the waiting candidate to prevent him/her from missing a later scheduled interview. Note: We are ending at 4 pm this year.

SHIPPING MATERIALS TO/FROM THE VENUE

You may ship your items to arrive no earlier than Thursday, March 26, 2026. Please do not ship materials more than 5 days prior to the fair.  This will ensure safe storage of your pre-shipped items.  To ship items in advance, the shipping address is:

Xavier University
Attn: Derek Goeglein – Education Career Fair: March 31, 2026
Cintas Center Loading Dock
1624 Herald Avenue
Cincinnati, OH 45207-7510

To ship your materials after the fair, there are UPS and FedEx drop-boxes just outside the east Cintas Center (Schiff Family Conference and Banquet Center) doors.  Pick up occurs at 7:45 PM for FedEx Monday-Friday.  You will need an account number to pay for the shipment.  The conference center suggests printing and bringing your pre-paid labels for your convenience.  If you need to use UPS, you must call UPS directly to arrange for a pickup.  They will need your account number and measurement of the boxes that you will be shipping.  The conference center is not responsible for shipping packages.

CAREER FAIR REGISTRATION PAYMENT

Organizations paying by check: Please plan to send full payment of the career fair registration fee on or before March 31, 2026, to avoid a late payment penalty.  Please send checks to:

Xavier University
Career Development/ Matescia Stroud
ML: CLC- 530
1630 Musketeer Dr.
Cincinnati, OH 45207

PAYMENT, CANCELLATION, & REFUNDS

Cancellations must be received by March 16, 202 to receive a refund.  To cancel, please contact stroudm2@xavier.edu. 

DIRECTIONS, PARKING INFORMATION, & HOTEL ACCOMMODATIONS

Please park in the east Cintas Center parking lot labeled C-2.  Parking is free, and passes are not required on this date.  

If you have large items, you may pull up to the curb near the Schiff entrance and drop off your items before parking your car to avoid carrying items down the stairs from the parking lot. 

Directions to Cintas Center 
Xavier University Campus Map 
Local Hotel Accommodations: The Hilton Garden Inn Cincinnati Midtown is the closest hotel to Xavier’s campus, and the recommended hotel for this event. 

CONTACT INFORMATION

We have marketed the Southwest Ohio/Northern Kentucky Education Career Fair extensively to students and alumni of all 7 sponsoring institutions and are excited to offer this collaborative fair to connect you with a large number of teaching and counseling candidates in one event.  If you have any questions, please do not hesitate to contact the Xavier University Career Development Office at (513) 745-3140 or employer@xavier.edu.  For immediate help on the day of the fair: text Matescia Stroud at 502-619-1199.  


CONNECT WITH CONSORTIUM CAMPUSES

To schedule on-campus interviews or post openings following the fair with the participating colleges/universities, please contact: 

The Southwest Ohio/Northern Kentucky Education Career Fair is a collaborative event presented by Mount St. Joseph University, Miami University, Northern Kentucky University, University of Cincinnati, Wilmington College, Wright State University, and Xavier University.