AIM for Faculty

Viewing Accommodation Letters

1. Access AIM
   1. Use Single Sign On to access your account, if prompted.
   2. If you encounter an error or your classes/accommodations are not correct, please contact Accessibility and Disability Resources.
2. Read FERPA reminders and click "Continue to View Student Accommodations"
3. On the Overview page, click "View" in the left column of the table next to the accommodation letter you wish to view
   1. The table shows you a quick view of some of the more common accommodations, the student's name, when the accommodations were requested, and the status of the request.
   2. Before the letter has been emailed, the status will be blank. Once the letter has been emailed, the status will be Emailed. Once you have acknowledged, the status will be Confirmed.
4. Click "Submit Acknowledgement Electronically" after reviewing the letter and approved accommodations.

Alternative Testing Agreement

The testing agreement can only be completed after a student has requested accommodations for your course.

1. Access AIM
   1. Use Single Sign On to access your account, if prompted.
   2. If you encounter an error or your classes/accommodations are not correct, please contact Accessibility and Disability Resources.
2. Read FERPA reminders and click "Continue to View Student Accommodations"
3. Click "Alternative Testing" on the left-hand menu
4. In the Specify Alternative Testing Agreement section, select class
5. Click "Continue to Specify Alternative Testing Agreement"
6. Enter information for your course in the appropriate fields

Copying Testing Agreement

After a testing agreement has been completed for one class, you can copy the agreement information to other classes with accommodation requests.

1. Access AIM
   1. Use Single Sign On to access your account, if prompted.
   2. If you encounter an error or your classes/accommodations are not correct, please contact Accessibility and Disability Resources.
2. Read FERPA reminders and click "Continue to View Student Accommodations"
3. Click "Alternative Testing" on the left-hand menu
4. In the List Alternative Testing Agreement section, select class in first dropdown
5. Select class to copy to in second dropdown
6. Click "Copy"

Flex Plan Module 

What is a Flex Plan?

Flex plans are created for students who receive accommodations related to participation and attendance due to their disability status. Flex plans give students clear guidance on attendance parameters and expectations with consideration to their accommodations. Flex plans only apply to students with accommodations categories such as: modified attendance, ability to makeup work/reschedule exams due to disability related absence, assignment extensions or flexibility with due dates. 

Flex Plans are completed "by course" once Flex Plan information is entered, the same information applies to all students in the course who have Flex Plan accommodations. 

Verifying Disability Related Absences
A student’s diagnosis is considered private health information. In many cases students may not seek out medical care for each individual health crisis or flare-up. As faculty, you should not request medical documentation to verify student absences. Accessibility and Disability Resources can assist with verifying medically related class absences.

Items to Consider when Completing a Flex Plan

• Consider consistency and fairness across all students - students can view all information that is entered in their Flex Plan.  
• Lecture based Courses - more flexibility
• Interactive or experiential courses – less flexibility
• Set clear limits and expectations
• Does not apply to non-disability related absences
• Not retroactive
• Students must notify instructors promptly
• No requirement to show medical documentation to instructors

Default Flex Plan
Based on best practices, there is now a default plan for limited attendance flexibility accommodations that should be implemented.If necessary, you should engage with ADR to determine what may be a reasonable alternative. If you do not complete the Disability Flexibility Plan (DFP), the default plan remains active.