First Steps for Graduate Students

Programs That Do Not Require a Deposit:

• All Graduate Education Programs:
  • Educational Administration
  • Elementary Education
  • Montessori Education
  • Multicultural Literature
  • Reading Education
  • Secondary Education
  • Special Education
  • TESOL
• Accountancy
• Athletic Training
• Clinical Mental Health Counseling
• Customer Analytics
• Health Services Administration
• Master of Business Administration (EXECUTIVE MBA - SEE BELOW) 
• School Counseling
• Sport Administration
• Theology

Please confirm your enrollment by submitting this enrollment confirmation form. You will be prompted to log into your application. If your program is listed above, you are not required to submit a deposit. 

Programs That Require a Deposit

• Executive MBA - $500
• Occupational Therapy Doctoral Program - $500
• Psychology Programs - $150 (Counseling Programs are not considered Psychology Programs and do not require a deposit.)  

The amount is credited toward your bursar account for your first semester tuition. 

Pay Online:

Pay By Check:

If paying by check, please make checks payable to Xavier University and note your student ID on the check. Payment should be mailed to:
Xavier University
Attn: Office of the Graduate School
3800 Victory Parkway
Cincinnati, OH 45207-3211

Xavier students use the Student Hub to access important links and services - including email, course registration, bill payment and technology. The "Self Service" link below includes where you will register for classes, find your grades and academic records, and access your bills and financial aid. You will need the username and banner ID number from your admissions letter to log into this system.

Important Notes:

You must set up your XU password in order to access Xavier services and receive/pay your Xavier bills.
-  If you are a student who has recently been reactivated, please also follow instructions on the first article below.

• How to set up your password  
• Setting up Microsoft Authenticator - As you set up your password, you will be required to enroll in the Microsoft Authenticator as a security measure for all students, faculty and staff.  This link provides separate instructions if needed.

You are now ready to login!

• Log into your student account and access email on the Student Hub- You will use this site most often.

Students have the option to forward their Xavier email to a personal email account. Instructions for this process can be found through the Information Technologies Knowledge Base.

*Please note that most Xavier emails (such as billing, and information from your professor) will be sent directly to your Xavier email address. If you choose not to use email forwarding, you will need to check your Xavier email on a regular basis.

If you have not already done so, we recommend meeting with either your academic advisor or a faculty member in the program in which you have been accepted to ensure you are enrolling in the appropriate courses. Most students will be assigned an advisor within the admission process. If you are unsure of which college your program is in or of who your academic advisor is,  you can use Xavier's campus directory to search by name or department to find the administrative assistant, academic advisor, or faculty member in your program to schedule an advising meeting. If you are still in need of assistance, please feel free to contact staff in the Office of the Graduate School at XUgrads@xavier.edu or 513-745-3957.  We are happy to direct you!

• Newly admitted MBA students, please submit an Advisor Appointment Request Form.  If you have a question, please feel free to contact the Graduate Office in the Williams College of Business at 513-745-3525 or xumba@xavier.edu.
• Newly admitted School and Clinical Mental Health Counseling students receive course options for their first semester upon admittance to the program.  You should schedule a meeting with your advisor after you have been in course for at least a month to map out your remaining program.

• After logging into the Self-Service area of the Student Hub, click on the "Student" tab in gray near the top of the page. 
• Then click on the first option, "Registration."  This is where you will be able to look up classes each semester ("Browse Classes") and register for classes ("Register for Classes").  You may also access the course catalog for course descriptions.  

Please use our step-by-step registration instructions to register for classes.  If you need support with registration, please contact Chandler Bell in the Office of the Graduate School at bellc5@xavier.edu or 513-745-3707 to set up a meeting with one of our staff or contact the Registrar's Office at 513-745-3941.  For information on the academic calendar or transcript requests, please visit the Office of the Registrar.

View Your Schedule

• After logging into the Self-Service area of the Student Hub, click on the "Student" tab in gray near the top of the page. 
• Then click on the first option, "Registration."
• Click on "View Registration Information" to see your course information including course meeting dates, location (if not online), and faculty name with email.

The Office of the Graduate School invites all newly admitted and current graduate students to utilize our Graduate Student Orientation and Resources Canvas page. In this orientation, you will learn about Xavier’s rich Jesuit history, meet our faculty and staff, and find useful academic, financial, wellness, and office information to help you navigate Xavier University. 

Once you have been admitted, have set up your Xavier account,  and registered for classes you will find a Canvas invitation to the Graduate Orientation and Resources page via your Xavier e-mail account.  Please accept this invitation to begin your orientation.  If you do not receive an e-mail please contact Erica Gehring, Program Manager for the Office of the Graduate School at Gehringe1@xavier.edu or 513-745-2932 to have your invitation resent.  We will promptly send you an invitation.  Congratulations on becoming a member of our Xavier family! 

*For students starting in the summer 2023 semester, please expect an orientation invitation via your Xavier e-mail by the beginning May. 

*For students starting in the fall 2023 semester, please expect an orientation invitation via your Xavier e-mail by the beginning of August.

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Other useful Canvas orientations: 

Canvas Training for Students

Orientation for Online Students