COVID-19 Resource Center

COVID-19 Vaccination Requirement

Effective Jan. 3, 2022, COVID-19 vaccination is required for all Xavier students (excluding students in fully-online graduate programs and APEX programs) in compliance with the University’s immunization policy. COVID-19 vaccination is now a required student immunization, joining MMR, Meningococcal Conjugate (ACWY), and Hepatitis B.

Booster Requirement

As the University continues to develop health-promoting practices for the future, all students will now be required to be up to date on their COVID-19 vaccinations at the start of every fall semester. Up to date means a person has received all recommended COVID-19 vaccines, including a booster when eligible.

COVID-19 vaccinations have been critical in maintaining the University’s health and safety. By requiring students to be up-to-date on their COVID-19 vaccination, Xavier addresses waning vaccine immunity over time and incorporates future vaccine developments and recommendations. The standard for up-to-date vaccination status will be determined in the summer preceding the fall semester and will be based upon COVID-19 vaccination guidelines at that time. This information will be communicated to the Xavier community.

COVID-19 booster shots are available for anyone who is eligible at Xavier Health Services at the HUB. Schedule an appointment by calling 513-745-3022, option 3.

Students who have received their COVID-19 booster shot should upload their booster record to Med+Proctor to ensure their vaccination record is up-to-date.  For more information regarding individual booster eligibility, students are encouraged to contact COVID Support Services at covidsupport@xavier.edu.

In alignment with the immunization policy, vaccine exemptions may be granted for medical or religious reasons. The University will consider allowing individual immunization exemptions on a case-by-case basis. Students with a previously approved medical or religious exemption will not need to resubmit their exemption request for subsequent booster doses.

 

Frequently Asked Questions

Proof of Vaccination Status

Official documentation (i.e., the vaccination card you received from the provider who administered your vaccine) that shows an FDA- or WHO-approved COVID-19 vaccine, including vaccines approved under Emergency Use Authorization by the FDA or WHO. Proof of vaccination can also be obtained from your state immunization registry or the provider that administered the vaccine.

Students can access the Med+Proctor immunization compliance system and log in or create an account using their Xavier email address.

To meet the requirement, students may show proof of vaccination from any COVID-19 vaccine that has FDA or World Health Organization (WHO) full approval or Emergency Use Authorization. Currently, the list includes Pfizer-BioNTech, Moderna, Johnson & Johnson (Janssen), AstraZeneca, Covishield, Sinopharm, and Sinovac-CoronaVAC.

Proof of vaccination can be obtained from the provider that administered the vaccine or your state immunization registry and can be uploaded in lieu of the vaccination card.

Student Health Services and the Center for International Education will help students who do not have access to an FDA- or WHO-approved vaccine or who have had a vaccine that has not been approved by the WHO.

Compliance and Exemptions

In alignment with our current vaccination policy, vaccine exemptions may be granted for medical and religious reasons. The University will consider allowing individualized immunization exemptions on a case-by-case basis.

Medical Exemption Requests

  • If a student is unable to meet the immunization requirements due to qualifying medical reasons, the student must complete a Medical Exemption Request Form. The signature of a medical provider who has one of the following credentials is required: MD, DO, Nurse Practitioner, or Physician Assistant. The request form is available through the Med+Proctor website. A student’s philosophical or ethical concerns regarding the vaccine will not meet this requirement.
  • To request a medical exemption from the COVID-19 vaccine requirement, students will need to complete the following steps:
    1. Visit Med+Proctor and sign into your account or select "register" to create a new account and enter your Xavier University email address to create your profile.
    2. Download the Medical Exemption Request Form from the “Documents” page.
    3. Complete Section A with your student identification information, signature and date.
    4. Have Section B completed and signed by a health care provider who has one of the following credentials: MD, DO, Nurse Practitioner, or Physician Assistant.
    5. Upload the completed and signed request form to the Med+Proctor site by selecting “Supporting Documentation” from the drop-down menu.
  • The University will review and make a final decision regarding this request.
  • Students will be notified in writing of the outcome of their COVID-19 vaccine medical exemption request. The University reserves the right to require further documentation to facilitate a response to this request.
  • Students who receive an approved exemption may be required to leave campus and not attend classes during an outbreak in any part of campus.
  • To protect the health of unvaccinated students during an outbreak, Xavier Health Services will keep a list of students with exemptions and, after consulting with the local public health department, will inform the students of the need to leave the campus (or parts of it) during an outbreak.
  • If a student receives an exemption and does not receive the immunization, the student may be restricted in their ability to participate in certain University programs and may be required to participate in risk-reduction practices including but not limited to mandatory surveillance testing.
  • Students who receive an approved medical exemption should contact the Office of Disability Services for assistance in determining if there are available reasonable accommodations available to allow full or partial participation.
  • Students whose request for an immunization exemption is denied will be expected to comply with the immunization requirements outlined above.

Religious Exemption Requests

  • If a student is unable to meet the immunization requirements due to religious beliefs, the student must complete a Religious Exemption Request Form. The signature of a notary public will be required on the request form, which is available through the Med+Proctor website. A student’s philosophical or ethical concerns regarding the vaccine will not meet this requirement.
  • To request a religious exemption from the COVID-19 vaccine requirement, students will need to complete the following steps:
    1. Visit Med+Proctor and sign into your account or select "register" to create a new account and enter your Xavier University email address to create your profile.
    2. Download the Religious Exemption Request Form from the “Documents” page.
    3. Complete Section A with your student identification information and date.
    4. Complete Section B by responding fully to each of the six questions provided.  NOTE – answers to the questions must be provided in a separate file.
    5. Have the completed Religious Exemption form signed by a Notary Public. NOTE – you will need to sign the form in Section A and at the bottom of the form in the presence of the Notary.
    6. Upload the completed and notarized request form to the Med+Proctor site by selecting “Supporting Documentation” from the drop-down menu.
    7. Upload the file with your responses to religious exemption questions to the Med+Proctor site by selecting “Supporting Documentation” from the drop-down menu.
  • The University will review and make a final decision regarding this request.
  • Students will be notified in writing of the outcome of their COVID-19 vaccine religious exemption request. The University reserves the right to require further documentation to facilitate a response to this request.
  • Students who receive an approved exemption may be required to leave campus and not attend classes during an outbreak in any part of campus.
  • To protect the health of unvaccinated students during an outbreak, Xavier Health Services will keep a list of students with exemptions and, after consulting with the local public health department, will inform the students of the need to leave the campus (or parts of it) during an outbreak.
  • If a student receives an exemption and does not receive the immunization, the student may be restricted in their ability to participate in certain programs and will have other requirements imposed designed to protect the health and safety of the student and the University Community.
  • Students whose request for an immunization exemption is denied will be expected to comply with the immunization requirements outlined above.

Students who are granted an exemption will be required to participate in surveillance testing and any other University-wide protocols related to COVID-19 mitigation.

Students who are not compliant with the vaccination requirement will not be allowed to register for future terms. A hold will be placed on their registration access.

Students who have a hold on their registration will be re-instated within five business days of compliance (i.e., they are up to date on vaccination and uploaded documentation to Med+Proctor, or they have requested and been approved for an exemption).

The vaccine requirement applies to all undergraduate and graduate students with the exception of graduate students in fully online programs and the APEX Accelerated Degree Completion program who take a fully online schedule.

Graduate students in a fully online program do not need to complete the vaccination requirement. Any of these students who register for an in-person course will need to complete the vaccination requirement or be approved for an exemption. These students who register for an in-person course will be removed from the course if they have not completed the vaccination requirement or been approved for an exemption by January 3, 2022.

Students in the APEX Accelerated Degree Completion program who take a fully online schedule do not need to complete the vaccination requirement. Any of these students who register for an in-person course will need to complete the vaccination requirement or be approved for an exemption. APEX ADC students who register for an in-person course will be removed from the course if they have not completed the vaccination requirement or been approved for an exemption by January 3, 2022.

Students in the APEX Day/Evening program need to complete the vaccine requirement or be approved for an exemption.

Non-degree students need to complete the vaccine requirement or be approved for an exemption.

Privacy

Yes, Xavier already requires certain vaccines for students. Already required are the MMR (measles, mumps, rubella), Meningococcal Conjugate (ACWY), and Hepatitis B. View the immunization requirement website for details.

No. Like all other required student vaccine records, your COVID-19 vaccination status will only be recorded and maintained via Med+Proctor. Once their vaccination forms or exemptions are submitted, no student will be asked or compelled to share their vaccination status beyond that.

No. Like all other required student vaccine records, COVID-19 vaccination statuses will only be recorded and maintained via Med+Proctor.

No. COVID-19 vaccination statuses will only be recorded and maintained via Human Resources.

No. Like all other required student vaccine records, COVID-19 vaccination statuses will only be recorded and maintained via Med+Proctor.

Housing assignments will follow the normal procedure. Vaccine status is not information that the Office of Residence Life will have access to, nor could share, during the assignment process.

Xavier will continue to comply with all applicable privacy, confidentiality and public health laws relating to collection and maintenance of health-related records. The University recognizes the importance of protecting private health information and will protect faculty, student and staff privacy by limiting what sensitive information is collected, who has access to it, how it is used and how long it is retained to the extent possible while protecting public health.

Health and Safety

No, proof of antibodies will not exempt an unvaccinated student from the vaccine requirement. The decision to require the COVID-19 vaccine for students was based on scientific evidence that vaccines are safe and effective at reducing transmission of the virus. A vaccinated student population allows us to provide a richer in-person experience, reduce testing and let our students interact more freely across campus.

No. Students who are fully vaccinated will not be required to quarantine if they are exposed to someone with COVID-19 and do not have symptoms of COVID-19. View CDC guidance for further information.

Please note that students who are granted an exemption rather than receiving the vaccine will be required to participate in surveillance testing, quarantine in accordance with CDC and Ohio state guidance if contact tracing determines they came into close contact with someone infected with COVID-19, and any other University-wide protocols related to COVID-19 mitigation.

Yes, COVID-19 vaccines are available by appointment at Student Health Services at the HUB - schedule by calling 513-745-3022 option 3. Additionally, vaccine appointments are readily available off-campus.

As is the case with the other vaccines required by the university, all liability rests with the individual receiving the vaccine (or, if a minor, the individual’s parent or legal guardian).

Yes, view community vaccination rates and total positive active COVID-19 cases in the COVID-19 Dashboard.

Yes, cleaning supplies will still be available and maintained.