COVID-19 Resource Center

COVID-19 Vaccination Requirement

The more transmissible Delta variant is fueling a resurgence of COVID-19 cases and hospitalizations around the country, including in our area. Young and otherwise healthy people are also seeing a more direct impact from this variant. Since the beginning of the pandemic, the University has been committed to protecting the health, wellbeing, and safety of our students, faculty, and staff. COVID-19 vaccination is key to maintaining the health, safety, and normal operations of our community.

With the full FDA approval of a COVID-19 vaccine on Monday, Aug. 23, 2021, Xavier University is now requiring all students to be vaccinated against COVID-19, effective for the start of the spring 2022 semester. COVID-19 vaccination is now a required student immunization, joining MMR, Meningococcal Conjugate (ACWY), and Hepatitis B. This decision has been made in consultation with the University’s COVID-19 Task Force, TriHealth, Faculty Committee, Staff Advisory Committee, and the Student Government Association (SGA).

The University reserves the right to pivot on vaccination requirements in response to changing circumstances.

Vaccination aligns with our Jesuit Catholic mission and helps protect student health and well-being and that of the Xavier and broader communities. Appearing in a video with other Catholic faith leaders, Pope Francis shared, "Getting vaccinated is a simple yet profound way to care for one another, especially the most vulnerable. I pray to God that each one of us can make his or her own small gesture of love."

View the Frequently Asked Questions addressing the COVID-19 vaccination requirement below.

Key questions include:

  • When will the COVID-19 vaccination requirement become effective?
    In order to register for the spring 2022 semester, all Xavier students (except those in fully online graduate programs) will be required to submit official proof of vaccination. Priority registration for spring 2022 courses begins on Nov. 1, 2021; therefore, students must receive their first dose of any of the authorized COVID-19 vaccines and enter and upload the information to Med+Proctor by Oct. 18, 2021 to avoid having a hold placed on their registration. Students must complete their second dose and verify their full vaccination by Jan. 3, 2022, if applicable (EX: Pfizer or Moderna), or they will be removed from their spring 2022 classes.
  • Which vaccines meet the COVID-19 vaccination requirement?
    To meet the requirement, students may show proof of vaccination from any COVID-19 vaccine that has FDA full approval (Pfizer-BioNTech) or Emergency Use Authorization (Moderna and Johnson & Johnson / Janssen). Additionally, World Health Organization (WHO) Emergency Use Listing vaccines will meet the requirement, including the previous vaccines as well as AstraZeneca, Covishield, Sinopharm, and Sinovac-CoronaVAC.
  • Can I receive my COVID-19 vaccination on campus?
    Yes, COVID-19 vaccines are available by appointment at Health Services at the HUB. Schedule by calling 513-745-3022 option 3. Note that only the Pfizer vaccine is available at Health Services. Vaccine appointments are also readily available off campus.

Frequently Asked Questions

Proof of Vaccination Status

Official documentation (i.e., the vaccination card you received from the provider who administered your vaccine) that shows an FDA- or WHO-approved COVID-19 vaccine, including vaccines approved under Emergency Use Authorization by the FDA or WHO. Proof of vaccination can also be obtained from your state immunization registry or the provider that administered the vaccine.

Students can access the Med+Proctor immunization compliance system and log in or create an account using their Xavier email address.

To meet the requirement, students may show proof of vaccination from any COVID-19 vaccine that has FDA or World Health Organization (WHO) full approval or Emergency Use Authorization. Currently, the list includes Pfizer-BioNTech, Moderna, Johnson & Johnson (Janssen), AstraZeneca, Covishield, Sinopharm, and Sinovac-CoronaVAC.

Proof of vaccination can be obtained from the provider that administered the vaccine or your state immunization registry and can be uploaded in lieu of the vaccination card.

In order to register for the spring 2022 semester, all Xavier students (except those in fully-online degree programs) will be required to submit official proof of vaccination. Priority registration for Spring 2022 courses begins on November 1, 2021, therefore students must receive their first dose of any of the authorized COVID-19 vaccines and enter and upload the information to Med+Proctor by October 18, 2021 to avoid having a hold placed on their registration. Students will be expected to have completed and verified their second dose of Pfizer or Moderna by January 3, 2022.

Student Health Services and the Center for International Education will help students who do not have access to an FDA- or WHO-approved vaccine or who have had a vaccine that has not been approved by the WHO.

If you have completed your first dose of any of the authorized COVID-19 vaccines and have entered and uploaded the information to Med+Proctor by October 18, 2021, you will be considered compliant.

Since there is a wait time between doses you will remain compliant until four weeks after the first dose. If that date passes and we have not received verification of your second dose, then you will not be compliant.

You are not considered fully vaccinated until two weeks after your second dose of the COVID-19 vaccine. During this time, you should continue to follow CDC guidelines for unvaccinated individuals. You may also be subject to mandatory testing during this time.

Compliance and Exemptions

In alignment with our current vaccination policy, vaccine exemptions may be granted for medical and religious reasons. The University will consider allowing individualized immunization exemptions on a case-by-case basis.

Medical Exemption Requests

  • If a student is unable to meet the immunization requirements due to qualifying medical reasons, the student must complete a Medical Exemption Request Form. The signature of a medical provider who has one of the following credentials is required: MD, DO, Nurse Practitioner, or Physician Assistant. The request form is available through the Med+Proctor website. A student’s philosophical or ethical concerns regarding the vaccine will not meet this requirement.
  • To request a medical exemption from the COVID-19 vaccine requirement, students will need to complete the following steps:
    1. Visit Med+Proctor and sign into your account or select "register" to create a new account and enter your Xavier University email address to create your profile.
    2. Download the Medical Exemption Request Form from the “Documents” page.
    3. Complete Section A with your student identification information, signature and date.
    4. Have Section B completed and signed by a health care provider who has one of the following credentials: MD, DO, Nurse Practitioner, or Physician Assistant.
    5. Upload the completed and signed request form to the Med+Proctor site by selecting “Supporting Documentation” from the drop-down menu.
  • The University will review and make a final decision regarding this request.
  • Students will be notified in writing of the outcome of their COVID-19 vaccine medical exemption request. The University reserves the right to require further documentation to facilitate a response to this request.
  • Students who receive an approved exemption may be required to leave campus and not attend classes during an outbreak in any part of campus.
  • To protect the health of unvaccinated students during an outbreak, Xavier Health Services will keep a list of students with exemptions and, after consulting with the local public health department, will inform the students of the need to leave the campus (or parts of it) during an outbreak.
  • If a student receives an exemption and does not receive the immunization, the student may be restricted in their ability to participate in certain University programs and may be required to participate in risk-reduction practices including but not limited to mandatory surveillance testing.
  • Students who receive an approved medical exemption should contact the Office of Disability Services for assistance in determining if there are available reasonable accommodations available to allow full or partial participation.
  • Students whose request for an immunization exemption is denied will be expected to comply with the immunization requirements outlined above.

Religious Exemption Requests

  • If a student is unable to meet the immunization requirements due to religious beliefs, the student must complete a Religious Exemption Request Form. The signature of a notary public will be required on the request form, which is available through the Med+Proctor website. A student’s philosophical or ethical concerns regarding the vaccine will not meet this requirement.
  • To request a religious exemption from the COVID-19 vaccine requirement, students will need to complete the following steps:
    1. Visit Med+Proctor and sign into your account or select "register" to create a new account and enter your Xavier University email address to create your profile.
    2. Download the Religious Exemption Request Form from the “Documents” page.
    3. Complete Section A with your student identification information and date.
    4. Complete Section B by responding fully to each of the six questions provided.  NOTE – answers to the questions must be provided in a separate file.
    5. Have the completed Religious Exemption form signed by a Notary Public. NOTE – you will need to sign the form in Section A and at the bottom of the form in the presence of the Notary.
    6. Upload the completed and notarized request form to the Med+Proctor site by selecting “Supporting Documentation” from the drop-down menu.
    7. Upload the file with your responses to religious exemption questions to the Med+Proctor site by selecting “Supporting Documentation” from the drop-down menu.
  • The University will review and make a final decision regarding this request.
  • Students will be notified in writing of the outcome of their COVID-19 vaccine religious exemption request. The University reserves the right to require further documentation to facilitate a response to this request.
  • Students who receive an approved exemption may be required to leave campus and not attend classes during an outbreak in any part of campus.
  • To protect the health of unvaccinated students during an outbreak, Xavier Health Services will keep a list of students with exemptions and, after consulting with the local public health department, will inform the students of the need to leave the campus (or parts of it) during an outbreak.
  • If a student receives an exemption and does not receive the immunization, the student may be restricted in their ability to participate in certain programs and will have other requirements imposed designed to protect the health and safety of the student and the University Community.
  • Students whose request for an immunization exemption is denied will be expected to comply with the immunization requirements outlined above.

Students who are granted an exemption will be required to participate in surveillance testing, quarantine in accordance with CDC and Ohio Department of Health guidance if contact tracing determines they came into close contact with someone infected with COVID-19, and any other University-wide protocols related to COVID-19 mitigation.

The vaccination requirement applies to all students registering for the Spring 2022 semester. Students who are not compliant with the vaccination requirement will not be allowed to register for their Spring 2022 classes. A hold will be placed on their registration access.

Students who have a hold on their registration will be re-instated within five business days of compliance (i.e., they have received their first dose and uploaded documentation to Med+Proctor, or they have requested and been approved for an exemption).

Students must complete their second dose and verify their full vaccination by Jan. 3, 2022, if applicable (EX: Pfizer or Moderna), or they will be removed from their spring 2022 classes.

The vaccine requirement applies to all undergraduate and graduate students with the exception of graduate students in fully online programs and the APEX Accelerated Degree Completion program who take a fully online schedule.

Graduate students in a fully online program do not need to complete the vaccination requirement. Any of these students who register for an in-person course will need to complete the vaccination requirement or be approved for an exemption. These students who register for an in-person course will be removed from the course if they have not completed the vaccination requirement or been approved for an exemption by January 3, 2022.

Students in the APEX Accelerated Degree Completion program who take a fully online schedule do not need to complete the vaccination requirement. Any of these students who register for an in-person course will need to complete the vaccination requirement or be approved for an exemption. APEX ADC students who register for an in-person course will be removed from the course if they have not completed the vaccination requirement or been approved for an exemption by January 3, 2022.

Students in the APEX Day/Evening program need to complete the vaccine requirement or be approved for an exemption.

Non-degree students need to complete the vaccine requirement or be approved for an exemption.

Privacy

Yes, Xavier already requires certain vaccines for students. Already required are the MMR (measles, mumps, rubella), Meningococcal Conjugate (ACWY), and Hepatitis B. View the immunization requirement website for details.

No. Like all other required student vaccine records, your COVID-19 vaccination status will only be recorded and maintained via Med+Proctor. Once their vaccination forms or exemptions are submitted, no student will be asked or compelled to share their vaccination status beyond that.

No. Like all other required student vaccine records, COVID-19 vaccination statuses will only be recorded and maintained via Med+Proctor.

No. COVID-19 vaccination statuses will only be recorded and maintained via Human Resources.

No. Like all other required student vaccine records, COVID-19 vaccination statuses will only be recorded and maintained via Med+Proctor.

Housing assignments will follow the normal procedure. Vaccine status is not information that the Office of Residence Life will have access to, nor could share, during the assignment process.

Xavier will continue to comply with all applicable privacy, confidentiality and public health laws relating to collection and maintenance of health-related records. The University recognizes the importance of protecting private health information and will protect faculty, student and staff privacy by limiting what sensitive information is collected, who has access to it, how it is used and how long it is retained to the extent possible while protecting public health.

Health and Safety

The University is requiring students, employees, visitors, and contractors to wear a mask when indoors in a campus building, including all classrooms, lab spaces and offices.  View the complete masking expectations on the COVID-19 website. Further, we are planning additional COVID-19 mitigation measures including continued contact tracing, COVID-19 testing for students at Student Health Services, and surveillance testing for students who are granted a vaccine exemption. Unvaccinated individuals will also need to quarantine in accordance with CDC guidelines if they are close contacts of a confirmed COVID-19 case.

Per CDC guidelines, individuals who are fully vaccinated and who come into close contact with someone who tests positive for COVID-19 but are not symptomatic are not required to quarantine.  Asymptomatic, vaccinated close contacts should monitor their symptoms for 14 days and are encouraged to get tested 3-5 days post exposure. Vaccinated individuals who are experiencing symptoms related to COVID-19 are recommended to be evaluated, tested, and cleared by a medical provider. View CDC guidance for additional information.

Yes, according to the CDC, you should be vaccinated regardless of whether you already had COVID-19. That’s because experts do not yet know how long you are protected from getting sick again after recovering from COVID-19. Even if you have already recovered from COVID-19, it is possible—although rare—that you could be infected with the virus that causes COVID-19 again. Learn more about why getting vaccinated is a safer way to build protection than getting infected.

If you were treated for COVID-19 with monoclonal antibodies or convalescent plasma, you should wait 90 days before getting a COVID-19 vaccine. Contact the Student Health Services if this scenario applies to you and will impact your ability to be fully vaccinated by October 18. Talk to your doctor if you are unsure what treatments you received or if you have more questions about getting a COVID-19 vaccine.

No, proof of antibodies will not exempt an unvaccinated student from the vaccine requirement. The decision to require the COVID-19 vaccine for students was based on scientific evidence that vaccines are safe and effective at reducing transmission of the virus. A vaccinated student population allows us to provide a richer in-person experience, reduce testing and let our students interact more freely across campus.

No. Students who are fully vaccinated will not be required to quarantine if they are exposed to someone with COVID-19 and do not have symptoms of COVID-19. View CDC guidance for further information.

Please note that students who are granted an exemption rather than receiving the vaccine will be required to participate in surveillance testing, quarantine in accordance with CDC and Ohio state guidance if contact tracing determines they came into close contact with someone infected with COVID-19, and any other University-wide protocols related to COVID-19 mitigation.

Yes, COVID-19 vaccines are available by appointment at Student Health Services at the HUB - schedule by calling 513-745-3022 option 3. Note that only Pfizer vaccines are available in Health Services. Additionally, vaccine appointments are readily available off-campus.

As is the case with the other vaccines required by the university, all liability rests with the individual receiving the vaccine (or, if a minor, the individual’s parent or legal guardian).

Xavier will continue to consult with our TriHealth Partners to establish protocols for COVID-19 booster shots. The Xavier community will be informed as more information becomes available.

Yes, view community vaccination rates and total positive active COVID-19 cases in the COVID-19 Dashboard.

Unvaccinated individuals are encouraged to maintain distance when possible.

Yes, cleaning supplies will still be available and maintained.