COVID-19 Resource Center

Spring University-Sponsored Group Travel Guidelines for Students

Effective Jan. 13, 2022.

Scope of the below guidelines:

  • The scope of this travel guidance pertains to University-sponsored, domestic, student group travel.  Domestic student group travel includes any activities sponsored by the University where a group of Xavier students travel overnight or beyond 35 miles (outside of Greater Cincinnati).
  • The guidelines include group travel organized by student organizations, faculty members, university offices and academic departments.
  • The guidelines do not apply to individual student participation in internships, practicums, or learning experiences that may be beyond 35 miles of campus.
  • The guidelines do not pertain to semester study abroad programs, varsity Athletics, or employee travel.

Domestic group travel guidelines for students:

  • Domestic student group travel may be permitted for both overnight and day trips if the organizing group provides a detailed COVID-19 contingency plan via the Student Domestic Travel Form.
  • COVID-19 vaccinations are required for participation in domestic student group travel.
    • Vaccines are required for all non-local or overnight travel.
    • Vaccines are not required for local travel (within 35 miles of campus).
    • Students participating in non-local or overnight travel must be fully vaccinated and boosted, if eligible. 
    • Employees and volunteers participating in non-local or overnight travel must be fully vaccinated and boosted, if eligible.
    • Students with medical exemptions may seek accommodations to participate in non-local or overnight travel through Disability Services.
    • Students with religious exemptions are not allowed to participate in non-local or overnight travel.

Process:

  1. The trip organizer submits the Student Domestic Travel Form no less than three weeks prior to the scheduled departure. The Student Domestic Travel Form provides the Office of Student Involvement with the logistical details of the trip, including the COVID-19 contingency plan and a list of travelers.
  2. All student travelers complete the Travel Participation Form a minimum of one week prior to the scheduled trip. The form allows the Office of Student Involvement to verify the traveler’s vaccination status, as reported in Med+Proctor. The Travel Participation Form only needs to be submitted once per traveler.
  3. Depending on the trip (length of stay, risk of activity), travelers also complete the appropriate risk management waivers, available from the Office of Risk Management.
  4. The Office of Student Involvement reviews the trip details and traveler vaccination status and communicates trip approvals or concerns to the trip organizers.

For a complete walkthrough of the student domestic group travel process, visit the COVID Student Travel site.

Transportation Guidelines

  • Local Travel (within 35 miles)
    • Required to wear masks for duration of travel.
    • Recommend having students sit or ride with roommates/friends.
    • Open windows when feasible.
    • Use multiple vehicles when feasible.
  • Beyond 35 miles
    • Required to reduce vehicle capacity to 75% of total seats.
    • Required to wear masks for duration of travel.
    • Recommend having students sit or ride with roommates/friends.
    • Open windows when feasible.
    • Use multiple vehicles when feasible.