Budget Revision Guidelines
How to Complete a Budget Revision
You cannot use a budget revision to move money from a fund to an org.
To move money between funds, you must use an Interdepartmental Transfer Form.
To move money between funds, you must use an Interdepartmental Transfer Form.
1. On the top left of the budget revision, enter the page sequencing and total number of pages contained in the budget revision in Page __ of __.
2. Underneath the page numbers, enter the fiscal year.
If the revision is for the current fiscal year, on the Current Fiscal Year line.
If the revision is for the following fiscal year, write the fiscal year on the Next Fiscal Year line.
Note: Designate only one year on a budget revision.
If the revision is for the current fiscal year, on the Current Fiscal Year line.
If the revision is for the following fiscal year, write the fiscal year on the Next Fiscal Year line.
Note: Designate only one year on a budget revision.
3. If the movement of money is for one time only, place a checkmark on the One Time Only line.
If the movement of money is a permanent change, place a checkmark on the Permanent line.
If the movement of money is a permanent change, place a checkmark on the Permanent line.
4. On the Decrease (right) side of the revision, enter the org and pooled account numbers for the budget you are taking money from in the Org number and Acct Number fields.
Enter the amount the account will be decreased by in the Amount field. Amounts should be in whole dollars. Repeat for all accounts you wish to decrease.
Enter the amount the account will be decreased by in the Amount field. Amounts should be in whole dollars. Repeat for all accounts you wish to decrease.
5. On the Increase (left) side of the revision, enter the org and pooled account numbers for the budget you are increasing into the Org number and Acct Number fields.
Enter the amount the account will be increased by in the Amount field. Amounts should be in whole dollars. Repeat for all accounts you wish to increase.
Enter the amount the account will be increased by in the Amount field. Amounts should be in whole dollars. Repeat for all accounts you wish to increase.
6. If you are accessing revenue (accounts beginning with 5), the revision will be a base level.
When completing a base level revision, enter the revenue and expense lines on the Increase side of the revision.
When completing a base level revision, enter the revenue and expense lines on the Increase side of the revision.
7. Add all of the individual increase amounts together. Enter total increase amount in Increase Total.
Add all of the individual decrease amounts together. Enter total decrease amount in Decrease Total.
Note: The Increase Total should be equal to the Decrease Total, unless the revision is a base level revision. If the Increase Total and Decrease Total are not equal, recheck the amounts on both sides. A budget revision cannot be submitted if it is out of balance.
Add all of the individual decrease amounts together. Enter total decrease amount in Decrease Total.
Note: The Increase Total should be equal to the Decrease Total, unless the revision is a base level revision. If the Increase Total and Decrease Total are not equal, recheck the amounts on both sides. A budget revision cannot be submitted if it is out of balance.
8. In Justification, enter a concise explanation of the purpose of the budget revision.
9. In the signature box, provide the appropriate signatures.
All budget revisions must be signed by the Org administrator or those individuals who have submitted a signature authorization for the Org(s).
All budget revisions must be signed by the Org administrator or those individuals who have submitted a signature authorization for the Org(s).
Note: When using a budget revision to fund a payroll line (account beginning in 601), you must also fund the associated benefits. Benefits must also be included on revisions that move budgeted salary line dollars across ORGs due to restructures, reorgs, etc. Reference the Benefit Percentage Page for directions for calculating the correct amount.