Reason for Policy

The policy exists in order to support student academic preparation prior to and during semester final exams. All other applicable Xavier University policies apply.

Definitions

For the purpose of this policy, campus programming is any social, educational, leadership, recreational, and or service-related event or initiative coordinated, supported or facilitated by a Xavier University student organization, office, or department.

Policy

Campus programming ends at midnight the Friday prior to the week of final examinations each semester. Programs should not take place from midnight on Friday through the end of the final exam window. Generally, programming may begin again after 8am on the Friday of final exam week. This date and time are determined annually in conjunction with the Academic Calendar. Exemptions may be granted for programs planned and implemented by University staff and faculty to support students’ academic success. These may include programs such as study tables, relaxation/stress relief programs, or study snack events.

Exemptions

The Office of Student Involvement manages requests for exemptions from the Final Day for Campus Programming Policy. In order to have your program considered for an exemption, you must submit your request in writing to the Senior Director for Student Affairs no less than two weeks prior to your intended program date. Requests should include program details as well as an explanation why this program should be granted exemption. Exemptions may be granted on a limited basis with justifiable cause.

Violations of Policy

Violation of this policy may result in the following actions taken singularly or in combination: 

• Immediate termination of the event
• Payment for any labor, repair, or replacement costs incurred because of the violation
• A fine levied against offices, organizations, faculty/staff, or students who violate this policy
• Referral to other campus offices as deemed appropriate
• Alleged violations may be referred to the Dean of Students, Vice President for Student Affairs, and/or designee

Final Day of Programming Schedule for 2025-2026