FY19 End of Year Close Deadlines and Reminders

Friday, June 21, 2019 Invoices/Direct Pays/Xavier Business & Travel Expense Reports for reimbursements relating to FY19 entered into XavierBuy or submitted to accounts_payable@xavier.edu. After this date submit all invoices/Direct Pays/Xavier Business & Travel Expense Reports as normal and accounting will determine the appropriate period to record.
Friday, July 5, 2019 Interdepartmental transfers due to the Controller's Office
Wednesday, July 10, 2019 June P-card reports due for transactions through June 25, 2019
Wednesday, July 10, 2019 P-card transactions for June 26 - June 30, 2019 need to be allocated/coded on US Bank web site (items do not need to be fully approved or reconciled until P-card close dates on July 25)
Wednesday, July 10, 2019 Travel Advance and Cash Advance reconciliations for FY19 due to Accounts Payable


Internal Charges

Internal charges up to and including June 30 must be submitted to Accounting by Friday, July 5, 2019.

Please contact the following departments if you have questions:

  • Accounts Payable Department (accounts_payable@xavier.edu) - for processing and payments of invoices including settlement of travel advances
  • Purchasing (purchasing@xavier.edu) – for Purchase Order questions or XavierBuy issues
  • Accounting Department (accounting@xavier.edu) - for general accounting questions including internal charges and IDTs

Thank you in advance for your cooperation!

Our Mission

The mission of the Office of the Controller is to account for, report on, and safeguard the financial resources of Xavier University in a manner that supports the University's mission and community.

We are committed to the following:

  • Issuing accurate and timely financial information.
  • Issuing timely and accurate payments to employees, vendors and other service providers of Xavier University.
  • Improving the business operations of Xavier University by taking advantage of enhanced technology.
  • Enhancing internal operations by the adoption and implementation of best practices, policies and procedures.
  • Adhering to professional standards for the processing and reporting of University business.
  • Acting with fiscal accountability and integrity.
  • Complying with all applicable laws and regulations.

Quick Facts About Us

  • The current location of the Controller's Office, Schmidt 102, was the original location of the campus chapel.
  • Xavier is required to have 5 audits prepared each year that requires auditors to be on campus performing audit field work for 10-12 weeks each year.

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