Event Space and Services with University Library

Are you planning an on-campus event/program? Request a space on the first floor of the McDonald Library, which includes the library garden, or the Conaton Learning Commons 3rd floor atrium. Use of space is free and open to all current Xavier faculty, staff, and students. Use of library spaces for activities other than study must be approved in advance by the Library's Assistant Director of Public Services. For approval, more information on space requirements, and available services, or to request a space, click on the Event Space Request Form. Form should be submitted at least ten days prior to event.

Questions or concerns? Contact Alison Morgan, Assistant Director of Public Services.

Faculty members wishing to plan an event in University Library space that is co-sponsored by or in collaboration with University Library should reach out to their librarian liaison, as these events include more input and participation from Library staff.

 

Available Venues:

      

First Floor Garden Area: Perfect for small to medium gatherings up to about 50 people that may include catering or may require a variety of seating options, a podium with portable microphone and amplifier, or the ability to record a speaker. This area is "tucked away" from the general public.

 

CLC Atrium: Perfect for larger gatherings that may include catering or may require displays or a podium with portable microphone and amplifier. Also good for poster presentations by students. This area is centralized and highly visible to the general public.

 

Setup:

Food & Drink: Allowed in both areas. The event requester is responsible for providing all food and drink, whether through Xavier Catering or external vendors.

Furniture: Event requester may rearrange existing furniture and is responsible for restoring the space to its original layout once the event is complete. Event requester may order additional furniture provided by Physical Plant to be delivered and set up by Plant or the event requester the day of the event. Event requester is responsible for making sure Plant picks up additional furniture once event is complete. 

Equipment: University Library has a podium and a Samsung BET-H 65" Class HDR 4K UHD Commercial LED TV that may be requested. University Library will be responsible for the set up of a podium and LED TV. The event requester is responsible for requesting additional A/V technology from Classroom Technology and/or arranging for a recording of the event through the Digital Media Lab.

Clean Up:

The event requester is responsible for the clean up of the space to include leftover food, drink, and serving ware in arrangement with Xavier Catering, and/or removal of all leftover food, drink, and serving ware provided by requester or external caterers; decorations; all additional furnture in arrangement with Physical Plant; all additional A/V equipment in arrangement with Classroom Technology; and anything else that was brought in for the event.

University Library will be responsible for removing Library-supplied podium and/or LED TV.

Event Space Request Form