COVID-19 Resource Center

Academic Experience

Xavier is committed to high-quality, personalized education, informed by our Jesuit mission and values, to help you on your path to success. As in the Fall, we plan for the majority of undergraduate classes in spring 2021 to be held face-to-face, taught by dedicated and expert faculty, in the same small class size that defines a Xavier education. Xavier's faculty and staff have worked hard over the past months to provide students in-person learning experiences this fall.

Xavier will also offer some courses that are 100% remote, including both synchronous and asynchronous classes. Xavier is investing in making these courses high-quality and personalized. These courses are listed in the Schedule of Classes as 100% online, either with or without set meeting times for synchronous instruction. Xavier is making every effort to list any course that will 100% online in the Schedule of Classes by the time advising starts on Oct. 12; some changes may be made after Oct. 12. To check the course status:

  • Search the course.
  • Click the course's title.
  • Click on Attributes to see if the course is listed as 100% online.

If you would prefer to change your schedule, please contact your academic advisor or, if you are an undergraduate, your Success Coach.

Many of our face-to-face courses will be taught in a hybrid way due to classroom capacity constraints. Students will be physically present in the classroom on some days, and remote on other days. The specific solutions to teaching a hybrid course will vary by instructor. For these hybrid classes, instructors will contact students by Jan. 13 with the details on how their class will run—so that you will know whether you need to be physically present in the classroom on day one. In all hybrid courses, students will have regular face-to-face instruction with faculty. Hybrid courses are not indicated in the Schedule of Classes.

We recognize that some students may prefer an entirely remote course schedule. Although we cannot promise that every class will be available in a remote format, we will work individually with students to determine whether a fully remote schedule is feasible. This will not affect the tuition rate. Courses that involve field work, clinical experiences, and internships cannot in most cases be conducted remotely. Substituting classes to accommodate an all-remote schedule may delay progression in the program or graduation.

Students are invited to work with their Faculty Advisors to identify alternative courses that are already designated as 100% online. Undergraduate students may also reach out to their Success Coaches for more information. Students seeking an ADA accommodation should contact Disability Services by email at disabilityservices@xavier.edu or by leaving a voice message at 513-745-3280.

In all cases, Xavier remains committed to caring for you, every step of the way. Your instructor will get to know you personally and help you succeed. 

  • Xavier is providing strategies for your academic success in the Student Guide to Learning.
  • Xavier is committed to assuring that all students—regardless of race, background, religion, gender, sexuality, or disability status—have access to the tools they need. To request accommodations related to COVID-19 risk factors, please contact the Office of Disability Services at disabilityservices@xavier.edu
  • Xavier faculty are committed to ensuring that your courses are designed with you in mind—so that you have the information and engagement you need to learn the material.
  • Xavier is investing in training its faculty to teach in a variety of formats.

 

Hybrid Classroom description

Classrooms are equipped with Zoom kits to enable in class and remote learning simultaneously. Faculty now have the ability to instruct from the classroom next to a large monitor and engage with students in the classroom and remotely using Zoom. Watch a video of the hybrid classroom to learn more.

To best prepare for the hybrid and remote learning experience, we prepared tips and resources for you to get ready for hybrid and remote learning. These tips and resources answer questions like, "where is the best place on campus to attend my remote learning", "how do I get the most out of the remote learning session", "how do I access a computer and internet for remote learning", etc. We are here for you. Let us know how we can help.

 

Academic Calendar

As we continue to follow CDC and State guidelines, Xavier is planning to continue the academic year on campus for the spring 2021 semester with a combination of in-person, hybrid, and 100% remote or online classes.

In response to the best available information, we will shift the start of the semester later by one week while maintaining the same last day of classes for the semester and the same finals week as originally scheduled, with the exception of certain specialized programs. Please note that fully-online graduate programs may be following the originally scheduled dates and the dates of some accelerated programs may vary from the standard term dates below. Students should check with their program for more information. Dates are subject to change as circumstances change.

  • Official dates of the semester: Tuesday, Jan. 19 through Friday, May 7.
    • Most classes start on Tuesday, Jan. 19, the day after the Martin Luther King, Jr., holiday.
    • Fully-online graduate programs may follow the originally scheduled dates and the dates of some accelerated programs may vary from the standard term dates.
    • Weekend classes may start on Saturday, Jan. 16 or Sunday, Jan. 17.
  • Break days on Tuesday, Feb. 9, Wednesday, March 10 and Thursday, April 15.
    • Clinicals, practicums, student teaching, and internships may be held on these days.
  • No Spring Break.
  • Easter holiday:
    • University closes at 3:00 p.m. on Thursday, April 1. No classes starting at 2:30 p.m. or later; all classes must end by 3:00 p.m., with the exception of clinicals.
    • University closed on Friday, April 2 to Sunday, April 4. No classes.
    • Classes resume at 8:00 a.m. on Monday, April 5.
  • Last day of classes: Friday, April 30.
  • Finals: May 3-7.

View the full Academic Calendar.

Please refer to the Academic Calendar for accurate dates for the fall 2020 and spring 2021 semesters. Please note that, for technical reasons, the Schedule of Classes has not been updated to reflect the fall calendar.

The President and Provost Offices request that all colleges and faculty work with students who have conflicts given the new start date without penalty and held harmless due to circumstances beyond their control. Students are expected to make up work that is missed. The cooperation of all deans and faculty is also greatly appreciated in order to provide a successful and positive start to the fall semester.

Preparing for Classes

If the year unfolds as currently planned, the vast majority of undergraduate classes will be held face-to-face. These courses will take place in classrooms with lower capacity to maintain six feet of distance. In many cases, therefore, these classes will by default be “hybrid” classes in which some students are physically present on some days, and the others engage in the course material through other means that may be synchronous or asynchronous. The specific solutions to teaching a hybrid course will vary by instructor. Hybrid courses will NOT have a specific designation in the Schedule of Courses.

Xavier will also offer some courses that are 100% online. Xavier typically offers 100% online courses only in certain designated programs, such as specific graduate programs, or as rare undergraduate courses during the semester. Xavier will offer more high-quality 100% online courses than usual this fall, while striving to provide as many face-to-face courses as practicable. There are several kinds of online courses:

  • 100% asynchronous courses: These courses are fully online and do not have any synchronous meetings. They are most likely to be courses that have a history of having been taught online in the past. In addition, there are several reasons that a class might have this designation on a case-by-case basis in 2020-2021. These courses will be listed as “100% Online no set meeting” in the Schedule of Classes.
  • Remote courses with some synchronous sessions: these courses are fully online and have synchronous meeting times that are indicated in the course schedule. These courses are most likely to be courses that have a history of having been taught online in the past. In addition, there are several reasons that a class might have this designation on a case-by-case basis in 2020-2021. These courses will be listed as “100% Online with set meeting” in the Schedule of Classes.
  • Some courses have a history of being offered in a blended modality; e.g. for the bulk of the time students are online, but for a designated number of times during the semester, the class meets onsite. These courses will be listed as “Blended Online/Onsite.” It is not necessary to add this designation to hybrid courses (in which half the class is physically present, and the other half is not present on a given day).
  • In the case of hybrid courses, where classroom capacity requires some students to be remote and others physically present, faculty will determine their own method for splitting the class appropriately. Such a split must accurately reflect the modality of the class; if this class is not approved by the dean as a fully online course, it must include consistent and regular face-to-face meetings.
  • Instructors are responsible for determining and communicating to students their attendance policies and methods of tracking attendance.
  • In the case of hybrid classes, instructors must communicate which students should be physically present on which days no later than Wednesday, January 13 (Wednesday, January 6 for programs that start on January 11).
  • This communication is particularly important regarding the first day of class.
    • This communication should occur via Canvas and may also occur via email or other means.
    • Students should contact their dean’s office or Success Coach if they have not received this information by Wednesday, January 13.
    • Instructors should watch for newly added students and communicate with them directly. Students who add a class after January 13 should contact the instructor directly.

Please review the Student Guide to Learning at Xavier University for guidance and expectations on how to succeed in your classes at Xavier.

Classrooms

In recognition of the challenge of mandating, classroom-by-classroom, the timing of when students leave and enter classrooms, Xavier recommends that faculty and students be aware and accommodating as they enter and exit the classroom and accommodating to students who may need extra time to move from one classroom to the next.

Please see the University Food Guidelines.

Academic Support for Students

The University plans to have an on-campus educational experience for all Xavier students. Work is underway to develop academic plans that will promote the wellbeing and success of all members of our community. Some remote learning strategies will be utilized to support physical distancing requirements. However, fully remote educational experiences will not be offered as an option to students, except those approved as reasonable accommodations related to a documented disability. To request accommodations related to COVID-19 risk factors, please contact the Office of Disability Services at disabilityservices@xavier.edu.

Students seeking accommodations should contact the Office of Disability Services at disabilityservices@xavier.edu.

  • For detailed information on library services, including circulation, OhioLink, research assistance, library instruction, the makerspace, University Archives and Special Collections, and technology, please visit the University Library return to campus page.
  • Summer hours, July 6-August 16: Monday-Friday, 8:00 a.m.-5:00 p.m., closed weekends.
  • Fall hours, starting August 17: Monday-Thursday, 7:30 a.m.-11:00 p.m.; Friday, 7:30 a.m.-5:00 p.m.; Saturday, 8:00 a.m.-5:00 p.m.; Sunday, Noon-11:00 p.m.
  • The library will hire security guards to keep the Conaton Learning Commons open for expanded study hours during midterms and leading up to finals.

In the spirit of cura personalis and after significant reflection and discernment by faculty, staff, and students, a Satisfactory/Unsatisfactory policy for Fall 2020 was approved by BUGS and BOGS on Friday, Oct. 23, 2020. The link to the policy is here.

All international students enrolled at Xavier have been contacted. Xavier is proactively working with students to know where they are and what their needs are and is proactively engaged with the regulatory environment. Students enrolled at Xavier who are currently in international locations and unable to travel to the United States should contact the Center for International Education to request assistance. The CIE works closely with the dean’s offices to support international students.

Xavier University expects the highest standards of academic integrity. The Academic Integrity Task Force is addressing growing concerns around academic misconduct and academic integrity policies and procedures at Xavier. It recommends a comprehensive approach that includes leveraging relationships with the AJCU institutions, further educating students and faculty on issues around academic integrity, updating policies to make the expectations of academic integrity clear and consistent, educating students and faculty on these new policies, giving faculty a clear method to enforce the process, educating the faculty on pedagogical and technological methods for addressing academic integrity and leveraging the technology and legal teams currently at Xavier.