COVID-19 Resource Center

Academic Experience

Xavier is committed to high-quality, personalized education, informed by our Jesuit mission and values, to help you on your path to success. We plan for the majority of undergraduate classes to be held face-to-face, taught by dedicated and expert faculty, in the same small class size that defines a Xavier education. Xavier's faculty and staff have worked hard over the past months to provide students in-person learning experiences this fall.

Xavier will also offer some courses that are 100% remote. Xavier is investing in making these courses high-quality and personalized. These courses are listed in the Schedule of Classes as 100% online, either with or without set meeting times for synchronous instruction. To check the course status:

  • Search the course.
  • Click the course's title.
  • Click on Attributes to see if the course is listed as 100% online.

If you would prefer to change your schedule, please contact your academic advisor or, if you are an undergraduate, your Success Coach.

Many of our face-to-face courses will be taught in a hybrid way due to classroom capacity constraints. Students will be physically present in the classroom on some days, and remote on other days. The specific solutions to teaching a hybrid course will vary by instructor. For these hybrid classes, instructors will contact students by August 12 with the details on how their class will run—so that you will know whether you need to be physically present in the classroom on day one. In all hybrid courses, students will have regular face-to-face instruction with faculty. Hybrid courses are not indicated in the schedule of classes.

We recognize that some students may prefer an entirely remote course schedule. Although we cannot promise that every class will be available in a remote format, we will work individually with students to determine whether a fully remote schedule is feasible. This will not affect the tuition rate. Courses that involve field work, clinical experiences, and internships cannot in most cases be conducted remotely. Substituting classes to accommodate an all-remote schedule may delay progression in the program or graduation.

Students are invited to work with their Faculty Advisors to identify alternative courses that are already designated as 100% online. Undergraduate students may also reach out to their Success Coaches for more information. Students seeking an ADA accommodation should contact Disability Services by email at disabilityservices@xavier.edu or by leaving a voice message at 513-745-3280.

In all cases, Xavier remains committed to caring for you, every step of the way. Your instructor will get to know you personally and help you succeed. 

  • Xavier is providing strategies for your academic success in the Student Guide to Learning.
  • Xavier is committed to assuring that all students—regardless of race, background, religion, gender, sexuality, or disability status—have access to the tools they need. To request accommodations related to COVID-19 risk factors, please contact the Office of Disability Services at disabilityservices@xavier.edu
  • Xavier faculty are committed to ensuring that your courses are designed with you in mind—so that you have the information and engagement you need to learn the material.
  • Xavier is investing in training its faculty to teach in a variety of formats.

 

Hybrid Classroom description

Fall 2020 at Xavier brings a new technology solution to Xavier’s classrooms to allow for physical distancing. Classrooms are equipped with Zoom kits to enable in class and remote learning simultaneously. Faculty now have the ability to instruct from the classroom next to a large monitor and engage with students in the classroom and remotely using Zoom. Watch a video of the hybrid classroom to learn more.

To best prepare for the hybrid and remote learning experience in fall 2020, we prepared tips and resources for you to get ready for hybrid and remote learning. These tips and resources answer questions like, "where is the best place on campus to attend my remote learning", "how do I get the most out of the remote learning session", "how do I access a computer and internet for remote learning", etc. We are here for you. Let us know how we can help.

 

Academic Calendar

The Academic Calendar for Fall 2020 has been revised. As Xavier continues to follow CDC, federal, and state guidelines, the University plans to welcome students back to campus and to teach in-person in August.

Guided by Xavier’s COVID-19 Task Force and working with our partners from TriHealth, the University will be shifting its calendar in order to make the best decisions in a thoughtful, flexible, and Ignatian manner. This Academic Calendar was developed in consultation with the Calendar Committee, BUGS, BOGS and Faculty Committee. 

The reduction of long weekends will reduce the chances of students, faculty, and staff traveling while allowing the University to best utilize the available time on campus. (Note: many fully-online graduate programs and the ABSN program will maintain their current calendars.)

  • The first day of class will be Monday, Aug. 17. This shifts the start of the semester forward by one week.
  • Classes will be held on Labor Day, Monday, Sept. 7.
  • Fall Break will not be held. Instead, class will meet on Thursday, Oct. 8 and Friday, Oct. 9.
  • Xavier has added in two days off for our students and one remote learning day:
    • No classes on Tuesday, Sept. 15 as we host our annual Spirit Celebration.
    • No classes on Wednesday, Oct. 21 for a mid-semester break. (Once a week classes will meet.)
    • Classes will meet on Tuesday, Nov. 3 in a remote format on Election Day.
  • The Monday and Tuesday prior to Thanksgiving are class days. The final day of classes will take place in person on Tuesday, Nov. 24.
  • Following the Thanksgiving break, Xavier will hold finals in a remote format from Monday, Nov. 30 to Friday, Dec. 4. 

View the full Academic Calendar.

Please refer to the Academic Calendar for accurate dates for the fall semester. Please note that, for technical reasons, the Schedule of Classes has not been updated to reflect the fall calendar.

The President and Provost Offices request that all colleges and faculty work with students who have conflicts given the new start date without penalty and held harmless due to circumstances beyond their control. Students are expected to make up work that is missed. The cooperation of all deans and faculty is also greatly appreciated in order to provide a successful and positive start to the fall semester.

As needed for the health and safety of our community, Xavier will explore alternative calendars for the Spring 2021 semester.

Summer Research

Yes, starting on July 6, student researchers may work on campus so long as they are supervised by a faculty or staff member and adhere to all campus health and safety protocols. They should understand that during this phase, Xavier has not yet completed its preparations for a full return to campus for example, Xavier has not installed all signage or distributed all cleaning supplies. Furthermore, building access will be limited; student researchers should coordinate with faculty and staff who have building access to allow them to enter.

Preparing for Classes

If the semester unfolds as currently planned, the vast majority of undergraduate classes will be held face-to-face. These courses will take place in classrooms with lower capacity to maintain six feet of distance. In many cases, therefore, these classes will by default be “hybrid” classes in which some students are physically present on some days, and the others engage in the course material through other means that may be synchronous or asynchronous. The specific solutions to teaching a hybrid course will vary by instructor. Hybrid courses will NOT have a specific designation in the Schedule of Courses.

Xavier will also offer some courses that are 100% online. Xavier typically offers 100% online courses only in certain designated programs, such as specific graduate programs, or as rare undergraduate courses during the semester. Xavier will offer more high-quality 100% online courses than usual this fall, while striving to provide as many face-to-face courses as practicable. There are several kinds of online courses:

  • 100% asynchronous courses: These courses are fully online and do not have any synchronous meetings. They are most likely to be courses that have a history of having been taught online in the past. In addition, there are several reasons that a class might have this designation on a case-by-case basis in Fall 2020. These courses will be listed as “100% Online no set meeting” in the Schedule of Classes.
  • Remote courses with some synchronous sessions: these courses are fully online and have synchronous meeting times that are indicated in the course schedule. These courses are most likely to be courses that have a history of having been taught online in the past. In addition, there are several reasons that a class might have this designation on a case-by-case basis in Fall 2020. These courses will be listed as “100% Online with set meeting” in the Schedule of Classes.
  • Some courses have a history of being offered in a blended modality; e.g. for the bulk of the time students are online, but for a designated number of times during the semester, the class meets onsite. These courses will be listed as “Blended Online/Onsite.” It is not necessary to add this designation to hybrid courses (in which half the class is physically present, and the other half is not present on a given day).
  • In the case of hybrid courses, where classroom capacity requires some students to be remote and others physically present, faculty will determine their own method for splitting the class appropriately. Such a split must accurately reflect the modality of the class; if this class is not approved by the dean as a fully online course, it must include consistent and regular face-to-face meetings.
  • Instructors are responsible for determining and communicating to students their attendance policies and methods of tracking attendance.
  • In the case of hybrid classes, instructors must communicate which students should be physically present on which days no later than Wednesday, August 12.
    • This communication is particularly important regarding the first day of class.
    • This communication should occur via Canvas and may also occur via email or other means.
    • Students should contact their dean’s office or Success Coach if they have not received this information by Wednesday, August 12.
    • Instructors should watch for newly added students and communicate with them directly. Students who add a class after August 12 should contact the instructor directly.

Please review the Student Guide to Learning at Xavier University for guidance and expectations on how to succeed in your classes at Xavier.

Classrooms

In recognition of the challenge of mandating, classroom-by-classroom, the timing of when students leave and enter classrooms, Xavier recommends that faculty and students be aware and accommodating as they enter and exit the classroom and accommodating to students who may need extra time to move from one classroom to the next.

Please see the University Food Guidelines.

Academic Support for Students

The University plans to have an on-campus educational experience for all Xavier students. Work is underway to develop academic plans that will promote the wellbeing and success of all members of our community. Some remote learning strategies will be utilized to support physical distancing requirements. However, fully remote educational experiences will not be offered as an option to students, except those approved as reasonable accommodations related to a documented disability. To request accommodations related to COVID-19 risk factors, please contact the Office of Disability Services at disabilityservices@xavier.edu.

Students seeking accommodations should contact the Office of Disability Services at disabilityservices@xavier.edu.

  • For detailed information on library services, including circulation, OhioLink, research assistance, library instruction, the makerspace, University Archives and Special Collections, and technology, please visit the University Library return to campus page.
  • Summer hours, July 6-August 16: Monday-Friday, 8:00 a.m.-5:00 p.m., closed weekends.
  • Fall hours, starting August 17: Monday-Thursday, 7:30 a.m.-11:00 p.m.; Friday, 7:30 a.m.-5:00 p.m.; Saturday, 8:00 a.m.-5:00 p.m.; Sunday, Noon-11:00 p.m.
  • The library will hire security guards to keep the Conaton Learning Commons open for expanded study hours during midterms and leading up to finals.

If the academic year proceeds according to the plans currently underway, there should be no need to create a Satisfactory/Unsatisfactory option for Fall 2020. (Xavier uses Satisfactory/Unsatisfactory rather than Pass/Fail. Learn more about Xavier’s grading modes.) Should the academic year not proceed according to plan, the University will evaluate the possibility of Satisfactory/Unsatisfactory; such a policy will need to be approved by the Board of Undergraduate Studies, the Board of Graduate Studies, and Provost Melissa Baumann.

All international students enrolled at Xavier have been contacted. Xavier is proactively working with students to know where they are and what their needs are and is proactively engaged with the regulatory environment. Students enrolled at Xavier who are currently in international locations and unable to travel to the United States should contact the Center for International Education to request assistance. The CIE works closely with the dean’s offices to support international students.

Xavier University expects the highest standards of academic integrity. The Academic Integrity Task Force is addressing growing concerns around academic misconduct and academic integrity policies and procedures at Xavier. It recommends a comprehensive approach that includes leveraging relationships with the AJCU institutions, further educating students and faculty on issues around academic integrity, updating policies to make the expectations of academic integrity clear and consistent, educating students and faculty on these new policies, giving faculty a clear method to enforce the process, educating the faculty on pedagogical and technological methods for addressing academic integrity and leveraging the technology and legal teams currently at Xavier.