Xavier University welcomes you as a new supplier.  The information shared on this page is to help you aide you in doing business with us.  Once you have reviewed this information, please complete the Supplier Onboarding Form by clicking on the link at the bottom of this page.  We will not be able to issue any purchase orders or payments to your company until this form has been completed.  

Purchase Orders
The primary method of transacting the purchase of goods and services is a purchase order (PO). Payment cannot be processed without a PO number listed on the invoice, so we encourage all suppliers to ensure they have received a PO prior to any work being performed for the University.  As part of the supplier onboarding and registration, suppliers may manage their PO dispatch method. The University offers two options for PO dispatch: email or fax. Email dispatch is the preferred option. 

Payment Processing
All invoices should be sent to Accounts Payable for processing, at accounts_payable@xavier.edu. The PO number is essential in order to avoid payment delays.

Tax Exemption
Xavier University (Tax ID 31-0537516) is a non-profit organization 501(c)(3) exempt from taxation.

Terms & Conditions
University Terms & Conditions

Supplier Diversity
Xavier University believes that our supplier base should reflect the communities we serve, while demonstrating high value propositions of service, pricing, reliability, and alignment with our commitments to social justice, mutually-beneficial community engagement, and good fiscal stewardship. The supplier diversity process seeks to extend opportunities to underrepresented enterprises to compete for our business. 


Xavier University recognizes many diverse groups including:

  • Minority Business Enterprises (MBEs)
  • Woman Business Enterprises (WBEs)
  • Small Business Enterprises (SBEs)
  • Veteran Business Enterprises (VBEs)
  • Lesbian, Gay, Bi-Sexual, and Transgender Business Enterprises (LGBTBEs)

    We encourage our prospective and current suppliers to seek independent certification of their diversity status through organizations such as the NMSDC and the OMSDC.

    Employees of the University have an obligation to avoid activities or situations that may appear to be, or could result in, a conflict of interest. Employees must not use their University positions to influence outside organizations or individuals for the direct financial, personal, or professional benefit of themselves, members of their families, or others with whom there is a personal relationship.

    The Purchasing Department is committed to fair and ethical business practices that promote fair competition in the best interests of the University and the success of its supplier relationships. 

    Supplier Onboarding Form
    A Xavier employee will provide a link to this form for suppliers that are ready to be onboarded.