Dean of Students Office

Bias Incident Response Protocol

Expected Outcomes: 

The BART response protocol is designed to be: 

  • consistent, transparent, and prompt: all reports are weighed thoughtfully, thoroughly, and in a timely manner, according to the criteria listed below.
  • accountable to individuals: BART supports people affected by and involved in bias incidents.
  • accountable to the campus community: BART supports Xavier’s commitment to diversity and inclusion by notifying the community when incidents with a campus-wide impact occur, and by maintaining an up-to-date list of bias incidents on the BART website.
  • forward-looking: BART believes that the protocol outlined below will not only lead to increased reporting of bias incidents; it will also help to prevent bias from occurring in the future. 

BART Frequently Asked Questions

How Does BART Respond?

BART determines appropriate response strategies based on the needs of those impacted and the specifics of each reported incident. In most cases, the protocol includes: 

  • the BART co-chairs informed when a bias incident report is filed.
  • the entire BART team invited to convene in-person or via email in order to determine if report fits bias incident criteria and then appropriate communication strategies and support mechanisms are enacted.
  • Reports that are determined to meet Xavier’s definition of bias are posted on the BART website. 

Incidents that are witnessed by only a few people, that have a minimal impact on the entire community, and/or that occur in less public-facing spaces will be posted on the BART website, and listed in monthly updates through Xavier Today and the Student Weekly.

Incidents of a more serious nature may also be reported through a campus-wide email.  BART will work with the Office of Marketing and Communications to send out an email when such an incident is determined to have a significant campus-wide impact.

To trigger a campus-wide email to staff, students, faculty and administration, a reported bias incident must:

  • meet the definition of a bias incident
  • be considered a community bias incident that is seen or heard by many and occurs in a public facing space
  • have a significant and negative impact on the campus community as a whole 

The campus-wide email will communicate that a bias incident has been reported and encourage the community member to visit the BART website to learn more. Photos or direct description of incident will be not be provided in the email, nor will names or other confidential information related to the incident. The email serves simply as an alert.  A statement regarding community expectations and University mission will be included.  Resources will be attached to assist Xavier faculty, staff and students to respond to the reported incident while the investigation is taking place and as BART identifies a community response. 

In rare cases, BART may determine that it is adequate to respond with a campus-wide forum to a specific or a group of bias incidents. This forum would generally occur within a week's time of the reported incident. The forum would provide an opportunity for the community to share their thoughts on the incidents and move toward a place of healing.

How quickly does BART respond?

Once a report of a bias incident has been made, BART will generally respond within 48 hours. In the case where an incident happens over the weekend in a residence hall, the staff member who oversees the Office of Residence Life will send an email to RAs and residents that BART has been notified of the reported incidents and is in the process of gather information from key stakeholders and offices.

How does BART relate to the student conduct process? 

The BART protocol is not part of the student conduct process, which is handled separately by the office of the Dean of Students.  The conduct process is confidential; while conduct measures may occur at the same time as the BART process, BART is not involved in disciplinary actions.  BART updates will not contain information about the status or outcome of the student conduct process as it relates to any specific BART incident.