Dean of Students Office

Bias Incident Response Protocol

Expected Outcomes

  • Demonstrate consistent and transparent attention to climate issues.
  • Raise awareness of bias incidents and impact on campus climate.
  • Increased reporting and adequate response will lead to more informed ways to prevent bias from occurring in the future.

How Does BART Respond?

BART will determine appropriate response strategies based on the needs of those impacted and the specifics of each reported incident. Generally speaking the protocol includes: BART co-chairs informed, BART team invited to convene in-person or via email in order to determine if report fits bias incident criteria and then appropriate communication strategies and support mechanisms are enacted. BART's communication strategies include:

Monthly Updates

At the end of each month BART will provide updates on bias incidents that have occurred in a given month using communication tools such as Xavier Today and the Student Weekly. Often contained bias incidents that are seen by a few people, has a minimal impact and/or occurs in less public facing spaces will be reported here rather than a campus-wide email.

Campus-Wide Emails

Once a report of a bias incident has been made, BART will generally respond within 48 hours. In the case where an incident happens over the weekend in the Res Hall, the staff member who oversees the Office of Residence Life will send an email to RAs and residents that BART has been notified of the reported incidents and is in the process of gather information from key stakeholders and offices. BART will work with the Office of Marketing and Communications to send out an email when it is determined to have a significant campus-wide impact, which will be determined on a case-by-case basis.

To send out a campus-wide email to staff, students, faculty and administration a reported bias incident must:

  • Meet the definition of a bias incident.
  • Be considered a community bias incident that is seen or heard by many and occurs in a public facing space.
  • Have a significant and negative impact on the campus community as a whole.

The campus-wide email template will communicate that:

  • A bias incident has been reported and encourage the community member to visit the BART website to learn more. Photos or direct description of incident will be not be provided in the email. The email serves simply as an alert.
  • A statement regarding community expectations and University mission will be included.
  • Resources will be attached to assist Xavier faculty, staff and students to respond to the reported incident while the investigation is taking place and as BART identifies a community response.

Forum/Educational Programs

BART may determine that it is adequate to respond with a campus-wide forum to a specific or a group of bias incidents. This forum would generally occur within a week's time of the reported incident. The forum would provide an opportunity for the community to share their thoughts on the incidents and move toward a place of healing. Other educational programs that are designed to respond to specific incidents may also occur in partnership with other campus resources which includes lectures, workshops or tabling.