BART will determine appropriate response strategies based on the needs of those impacted and the specifics of each reported incident. Generally speaking the protocol goes as the following: BART co-chairs informed, BART team invited to convene in-person or via email in order to determine if report fits bias incident criteria and then one of the following is discussed as a next step:
At the end of each month BART will provide updates on bias incidents that have occurred in a given month using communication tools such as Xavier Today and the Student Weekly. Often contained bias incidents that are seen by a few people, has a minimal impact and/or occurs in less public facing spaces will be reported here rather than a campus-wide email.
Once a report of a bias incident has been made, BART will respond within 48 hours. In the case where an incident happens over the weekend in the Res Hall, the staff member who oversees the Office of Residence Life will send an email to RAs and residents that BART has been notified of the reported incidents and is in the process of gather information from key stakeholders and offices. BART will work with the Office of Marketing and Communications to send out an email so long as its determined to have a significant campus-wide impact, which will be determined on a case-by-case basis.
To send out a campus-wide email to staff, students, faculty and administration it must:
The campus-wide email template will communicate that:
BART may determine that it is adequate to respond with a campus-wide forum to a specific or a group of bias incidents. This forum would occur within a week's time of the reported incident. This would be an opportunity for the community to share their thoughts on the incidents and move toward a place of healing. Other educational programs that are designed to respond to specific incidents may also occur which includes lectures, workshops or tabling.