Submission Form | Policies | Templates

Announcement Submission Form

Before submitting, be sure to review the policies (who can display and for what purpose varies from building to building) and use the following design templates.

One week notice is required for announcement submissions.

Files must be 16 x 9 or 1360 x 768 pixels. Accepted File Types: (JPG, PNG, or PDF). Use of the template (linked above) is required for Alter Hall. Announcements submitted must use approved templates.


  • Who Can Submit: Faculty & Staff
  • Number of Slides Allowed: 1
  • Template Required: Yes, because they are set to the correct dimensions for the digital display.  You may modify them as much as you wish, so long as you keep the dimensions the same. (View Templates). 
  • Time Allotted per Slide: 10 sec  
  • Slide Dimensions: 16 x 9 or 1360 x 768 pixels.  Slides that do not conform to these dimensions may not appear as you desire.
  • Announcements display information about programs and events for the Xavier community.
  • All submitted announcements go through a review process before going live on the digital displays.

Digital Display Templates

Using the Templates
  • The templates are in PowerPoint form and set to the correct dimensions for the digital displays (16x9)
  • Replace the images in the template by right-clicking on them and choosing "Change Picture".
  • Save the file as a JPG (or "export" as JPG). Name the JPG to include the year/month, your last name and the announcement title as shown here:  
  • Upload your announcement design(s) to the submission form.

Download a Template

Click on a design below to download the PowerPoint template: