Office of the Bursar

All about the monthly statement

Your statement is an online invoice that displays the same information as traditional paper billing statements. It provides convenient access from any computer with an Internet connection. Information is secure and confidential. The statement can only be viewed by the student and any CASHNet Payer (formerly "Authorized User(s)"). There are no mailing and postal delays.

Staring in May 2020, the Bursar's Office publishes statements on the 1st of each month (or the next business day if the 1st falls on a weekend or holiday) for accounts that have a balance (credit or debit) or any new account activity since the last statement was published. If you make a payment, incur any new charges, or if financial aid changes after the monthly statement is processed, please read the "More Details" section below. If your financial aid (loans, scholarships, or grants) still does not appear on your account, you should contact the  Office of Student Financial Services at xufinaid@xavier.edu or 513-745-3142.

More Details ...

Please Note: Statements are in a PDF format. Therefore, they will not change as payments are made or charges are assessed. In other words, the statement is not dynamic, it is static. All activity that takes place on a student's account after a statement has been published will appear on the next month's statement.

Your statement reflects your previous balance, all charges and credits (payments), and your Total Balance. The Due Date and the minimum amount due are shown on the statement . The Due Date is always the 21st of every month and is displayed in the upper right hand corner of the statement and if you're enrolled in the payment plan, the Due Date is displayed on the payment schedule along with the minimum amount due. Read about Due Dates and Installment Amounts for more information.

Here's how it works: Xavier publishes a statement every month for which there are charges or payments that have not previously been invoiced.

The first statement for the Fall semester will be published on or about July 1st. It is important to note that you must pay your balance in full or at least your minimum amount due (as shown in your payment plan Payment Schedule) if you're enrolled in the X-Flex Payment Plan on or before July 21st. This confirms your intention to attend in Fall and it will avoid having your classes canceled for non-payment. In other words, if you're enrolled in the X-Flex Payment Plan, it is important that at least the minimum payment is made on or before July 21st. There is no penalty for paying more or paying your balance off early. If you decide not to enroll in the X-Flex Payment Plan, then it's important for the balance in full to be paid on or before the Due Date of July 21st.

The August statement will be published on or about the 1st of August and it has a Due Date of August 21st. If it is your intention to avoid late fees then be sure to make your payment on or before the Due Date of the 21st of each month. Late Fees will be assessed on the 28th of each month at the rate of 1% based on the amount that is due and unpaid.

Xavier will also publish a statement for the Fall semester in September, October, November, and December as long as there are charges and/or payments that have not previously been itemized on a statement. 

For those students on an X-Flex Payment Plan, the minimum payment that is shown on the Payment Schedule is adjusted upward as a result of any Late Fees.

The Spring semester billing works the same way as Fall. The first statement the Spring semester will be published on or about December 1st. We charge Late Fees on any outstanding balance from previous semesters. It is important to note that if you are enrolled in an X-Flex Payment Plan, you must pay at least your minimum amount due (as shown in your Payment Schedule) on or before the due date of December 21st. This confirms your intention to attend in Spring and it will avoid the possibility of your classes being canceled for non-payment. The same holds true if you decide not to enroll in the X-Flex Payment Plan but to pay in full. You must pay your balance in full on or before January 21st. In other words, it is important that at least the minimum payment or payment in full is made on or before January 21st. There is no penalty for paying more.

The December statement be published on or about January 1st and it has a Due Date of January 21st. If it is your intention to avoid Late Fees, then you need to make your payments on or before the Due Date which is the 21st of each month. Late Fees will be assessed on the 28th of each month at the rate of 1% based on the amount that is due and unpaid.

Xavier will also publish a statement for the Spring semester in January, February, March, April, and May as long as there are charges and/or payments that have not previously been itemized on an invoice.

The first statement for the Summer semester is published on May 1st. We charge Late Fees on any outstanding balance from previous semesters. It is important to note that if you are enrolled in the X-Flex Payment Plan, you must pay at least your minimum amount due (as shown in your Payment Schedule) on or before the due date of May 21st. This confirms your intention to attend in Summer. The same holds true if you decide not to enroll in the X-Flex Payment Plan but to pay in full. You must pay your balance in full on or before May 1st. In other words, it is important that at least the minimum payment or payment in full is made on or before May 1st. There is no penalty for paying more.

The May statement will be published on or about May 1st and it has a Due Date of May 21st. If it is your intention to avoid Late Fees, then you need to make your payments on or before the Due Date which is the 21st of each month. Late Fees will be assessed on the 28th of each month at the rate of 1% based on the amount that is due and unpaid.

Remember, if you're enrolled in the X-Flex Payment Plan, your Due Date and your scheduled monthly payment is accessed by logging into the Xavier University ePayment site. See Due Dates and Installment Amounts. If you're not enrolled in the X-Flex Payment Plan and you intend to pay your balance in full each month, then the Due Date is the 1st of every month.