Technology for New Employees

Welcome to Xavier University!  You will have a session on technology during New Employee Orientation but here is some information to get you started.  You and your supervisor should review it together.  Note that one of your first tasks should be setting your Xavier password for the first time.

Data Security

Wireless Access

  • Three wireless services available on campus; XAVIERWIRELESS, XAVIERGUEST, and XMISC. As an employee, please use the XAVIERWIRELESS network as it will give you access equivalent to our wired network. For more detailed information see https://kb.xavier.edu/page.php?id=27918

 

Network Drives

 

Off-campus Access

Certain sensitive internal systems (such as Banner) are restricted from off-campus access, unless special software is used:

  • Xavier Virtual PC can either be installed or accessed via web browser on any device.  It provides a full-fledged Xavier desktop, including all software included on our standard desktop image.  Consult this article for more information.

 

Microsoft Office 365: Xavier’s Email System

  •   Access Outlook Web Access at https://office365.xavier.edu from anywhere
  •   All Xavier issued Faculty/Staff computers have the full version of Microsoft Outlook installed.

  •   Mobile devices can be configured to access Xavier email.  Instructions to Android and Apple IOS      are available. 

Office 365 combines web-based versions of Word, Excel and Power Point with OneDrive, which can be used as an alternative to mapped network drives for document sharing/storage.

 

Communication Channel for the University

 

Atomic Learning

  • Xavier offers the opportunity to use Atomic Learning, a video tutorial website, that can be accessed with your Xavier username and password.
  • Atomic Learning Login  

 

The Connection Center

  • The Connection Center is an integrated service point located near the main entrance of the Conaton Learning Commons (View Map), blending library and help desk services to support the technological and informational needs of the Xavier community - circulation, reference, technical help.

 

Software Purchase Programs

  • Employees may purchase Microsoft Office and the Windows Operating system for home use at a reduced price. The licensing allows for one product purchase and installation per calendar year. Contact the Connection Center Desk at 745-3881 for more details, or refer to the Technology Services website

 

Library Resources

 

 

Technology for New Employees

Welcome to Xavier University! You will have a session on technology during New Employee Orientation, but here is some information to get you started. You and your supervisor should review this information together.

Contents:

Passwords

One of your first tasks as a new employee should be to set your Xavier account password. This password will grant you access to most of the services and systems offered at Xavier University.

  1. Before setting your password, review the password requirements.
  2. Once you've decided on an appropriate password, set your password for the first time.
  3. Review how the Password Manager (http://password.xavier.edu) can be used to change or reset your password.

Data Security

Please take the time to review our Acceptable Use Policy. As an employee, you will be expected to abide by the terms of this document.

Xavier performs nightly maintenance and patching on all employee machines connected to our wired network. Please be sure to leave your computer on overnight so this maintenance can occur.Save any work before leaving to ensure data is not lost during a reboot!

Email and Office 365

Email accounts can be accessed in one of several ways:

  • The Microsoft Outlook client, which is installed on all Xavier-issued Macs and Windows PCs.
  • Outlook Web Access (http://office365.xavier.edu), which can be accessed on or off campus from any device's web browser.
  • Mobile devices can be configured to access Xavier email. Instructions for Android and Apple iOS are available.

Office 365 combines web-based versions of Word, Excel and PowerPoint with OneDrive, which can be used as an alternative to mapped network drives for document sharing/storage.

Wireless Access

There are three different wireless access points on campus: xavierguestxavierwireless and xmisc. Employees are encouraged to setup and use the xavierwireless network, as it provides more access and greater speed than the guest network.   

Network Drives

There are several different network drives available to anyone using a Xavier-issued Mac or Windows PC. The most common are:

  • User drive (X:) - Used as personal storage drive for all Xavier employees.
  • Department drive (R:) - Used for employees within a specific department to store documents.
  • Collaboration drive (Q:) - Used to store documents to be shared across multiple departments.

Employees can request additional access to existing drives, or creation of new drives, by submitting an online request form.

Off-campus Access

Certain sensitive internal systems (such as Banner) are restricted from off-campus access, unless special software is used:

  • Xavier Virtual PC can either installed or accessed via web browser on any device. It provides a full-fledged Xavier desktop, including all software included on our standard desktop image. Consult this article for more information.
  • Global Protect VPN can be installed on MacOS, Windows, Android or iOS. The VPN creates a "secure tunnel" between your device and Xavier's network, allowing full access. Consult this article for more information.

Campus Communication

The Xavier Employee Hub is the official communication channel for the University, offering a wide range of services, information and news.

Phones and conferencing

Xavier offers several different options for voice and conferencing communication:

  • Each office space is provided with a Cisco IP phone. Voicemail setup and related instructions are available online.
  • Cisco Jabber is installed on all Xavier issued computers, and can be used in conjuction with your phone as an instant messaging tool.
  • You can conduct a video conference with multiple people on or off-campus using Zoom.

Software Purchase Programs

Employees may purchase Microsoft Office and the Windows operating system for home use at a reduced price. The licensing allows for one product purchase and installation per calendar year.

Contact the Conaton Learning Commons Connection Center Desk at 745-3881 for more details, or refer to the Technology Services website.

Obtaining Technical Assistance

  • The Xavier Helpdesk is located on the third floor of the Conaton Learning Commons and provides technical assistance via phone, email, and walkups.
  • The Xavier Knowledge Base is a searchable site containing valuable technical help and how-to documents.

Online Training

Atomic Learning is freely available to all employees. It offers brief online video tutorials on a variety of technical and non-technical topics.

Library Resources

Library resources can be accessed via the library's website (http://www.xavier.edu/library).  For an in-depth look at our library services, please consult the Top 10 Things to Know about the Library.