Schedule of Classes

Course Descriptions

Forms

University Catalogs

Academic Policies

Academic Calendars

Answers to Your Questions

Office Information

Academics Home

Schedule of Classes | Course load | Academic Advising | Degree Evaluation | Registration | Schedule Adjustment | Special Conditions | Withdrawal

Undergraduate and Graduate 

Schedule of Classes

The Schedule of Classes and addendum are published each semester to provide course offerings, assigned dates, times and procedures for all registration activities. Class schedules with current information can be viewed at www.xu.edu/registrar. Schedule of Classes bulletins can be obtained in the Office of the Registrar, the Center for Adult and Part-time Students (CAPS), the Graduate Services Office, and the MBA Office. 

Selection of Courses and Course Loads

The choice of courses and the total number of credit hours in a student's program of studies each term are subject to restrictions deemed necessary by the college dean or academic advisor. 

When selecting courses, students must adhere to required prerequisites and special course restrictions established by the colleges and academic departments. The following are the maximum full-time course loads for undergraduate and graduate students. Permission to exceed these maximums, even if the additional hours are to be taken for audit, must be obtained from the college dean. 

Undergraduate Student Maximum

1. Fall or spring - 18 hours 
2. Summer - 7 hours each session, not to exceed 14 hours for the entire summer. 

Graduate Student Maximum

1. Fall or spring - 15 hours 
2. Summer - 7 hours each session, not to exceed 14 hour for the entire summer. 

Academic advising assists students in their pursuit of educational plans and programs which will aid them in fulfilling their major or degree requirements and/or prepare them for a career. Academic advising is available for students in all three colleges and CAPS: College of Arts and Sciences, College of Social Sciences, Williams College of Business, and the Center for Adult and Part-Time Students. Undeclared students in the colleges of Arts and Sciences and Social Sciences are advised by academic advisors in the Academic Advising Center located on the first floor of Alter Hall, 104 A-H. Undeclared students in the Williams College of Business are advised by designated academic advisors in that college. Students with declared majors in all colleges are advised by department chairs or designated faculty advisors in the departments of the college. Adult and part-time students are advised through the Center for Adult and Part-time Students (CAPS) or through their departments. 

Degree Evaluation

A Degree Evaluation report shows a student's completed coursework and current registration matched with degree requirements of his/her declared major; it also identifies deficiencies and lists courses to satisfy requirements. 

Students can view their Degree Evaluation by logging into MyXU and checking under the Student Services tab and selecting "View/Run Degree Evaluation" from the Student Services Channel. Students may also request an evaluation at the Office of the Registrar at other times (a picture ID is required).

The report assists students' advisors and the University in determining progress toward completion of program requirements and as a graduation check. 

Registration 

PREP Registration

The Priority Registration Experience Program (PREP) is for new freshmen that will enter the University for the first time in the fall semester. The day is designed to be one in which Xavier reaches out to create a sense of belonging. This program is conducted on a day in the summer and has as its purpose placement testing in mathematics and modern language, academic advising, and course registration for fall classes. It is a day in which parents or guardians join their sons and daughters at an information fair that acquaints them with University services and allows them to meet key individuals who can answer questions on all areas of student life. 

Priority Registration

Priority registration for a semester occurs midway through the previous semester and gives currently enrolled students the opportunity to enroll early in desired classes. 

In order to participate in priority registration, undergraduate students must have an approved advisor's signature on the registration form. No payment for tuition and fees is required during priority registration. Billing statements are mailed to students after priority registration ends. Payment due must be submitted approximately four weeks before the beginning of the next semester. 

Open Registration

Open registration occurs after priority registration, and is open to any student. 

Mail-in Registration

A mail registration period is offered to graduate students for the fall and spring semesters, and to all students for summer sessions. Students may obtain mail registration materials by calling or writing the Office of the Registrar. 

Fax Registration

Fax registration period is available to graduate and CAPS students each semester. Check the Schedule of Classes for pertinent dates and details. 

Formal Registration

Formal registration occurs within the week preceding the beginning of a semester for students who did not participate in priority registration or open registration, or who did not complete payment obligations. Dates for formal registration can be found in the University calendar in this catalog and in the Schedule of Classes. 

Late Registration

Late registration begins the first calendar day of the semester and ends on the seventh calendar day of the semester. Registration is not permitted after the seventh calendar day of the semester. 

Once a student has registered for a term, to add or drop classes he/she must complete a drop-add form (undergraduate students must have an advisor's signature) in the Office of the Registrar, as follows: 

FULL TERM CLASSES: 

Adding a Class

Classes can be added through the first seven calendar days of the term. 

Dropping a Class

Classes can be dropped through the first seven calendar days of the term without a grade appearing on the student's academic record. Undergraduate students receive a grade of "W" for classes dropped from the eighth calendar day of the term through approximately 80% of the term. For graduate students, a "W" occurs if a class is dropped from the eighth calendar day of the term through the last day of classes. See the Fall/Spring Schedule of Classes or the Summer Session Bulletin for specific dates and policies. 

SHORT TERM CLASSES: 

Adding a Class

Classes can be added through the first three days of the term. 

Dropping a Class

Classes can be dropped through the first seven calendar days of the term without a grade appearing on the student's academic record. Students will receive a grade of "W" for classes dropped from the seventh calendar day through approximately 80% of the short term. See the Fall/Spring Schedule of Classes for specific dates and policies. 

Special Registration Conditions

Students taking courses as audit or as repeated courses are responsible for obtaining and completing the proper forms to identify such courses at the time of registration, during schedule adjustment, or during late registration. 

Auditing Courses

Anyone wishing to audit a course may do so. An audited course does not carry credit or earn a grade. No one may change from credit status to audit status or from audit status to credit status after the seventh calendar day of the term. Regular tuition rates apply. A grade of "W" may be awarded by the instructor if the student does not fulfill class obligations, or stops attending. 

Repetition of Courses

Students need to initiate this process. A course previously taken for credit may be repeated up to two additional times, including any withdrawals. The credit hours of the repeated course are counted only once. While all grades are entered on the student's official academic record, and appears on a student's transcript only the most recent grade counts in the student's grade point average, even if it is the lowest. Academic bankruptcy does not eliminate the term's courses from counting as repeated courses. 

Undergraduate

Some courses may not be repeated: 

1. MATH 105, 120, and 150 may not be repeated after successful completion of a more advanced math course. 
2. An elementary or intermediate foreign language course may not be repeated after successful completion of a more advanced course in the same language. 

Graduate

Courses completed in a student's undergraduate program or in another graduate program cannot be repeated for graduate credit. Courses applied to another degree, either at Xavier or another institution, may not be applied to any master's degree at Xavier. 

Satisfactory/Unsatisfactory

Satisfactory/Unsatisfactory (S/U) grading is only available in certain courses. Letter grades cannot be given in these courses. The semester hours in courses taken on a S/U basis will count toward the University's minimum semester hour requirement of 120 for graduation if they are passed successfully. Neither the course hours nor any quality points are computed into the student's grade point average if the grade is "Satisfactory." However, if the grade is "Unsatisfactory," both the credit hours and the earned quality points are computed into the student's cumulative grade point average. 

A student who wishes to withdraw from all classes during a term (even if only registered for one course) must do the following: 

1. Notify the appropriate college dean in person or in writing; 
2. Obtain authorization from the dean by completing a withdrawal form; 
3. Submit the form to the Office of the Registrar; 
4. If a campus resident, notify the Office of Residence Life. 

A student who wishes to withdraw from the University between semesters is not required to withdraw formally but is encouraged to contact his/her academic advisor or dean about the decision. 

Academic Record/Transcript

The transcript is the official academic record for all Xavier University students. Official copies must be obtained from the Office of the Registrar. 

Transcript orders must be made in writing (in person, mail-in or fax) and signed by the student. The request should include the student's current name, phone number, all previous names, ID number or Social Security Number, dates of attendance, major or concentration and any degrees received. The request should also include the student's current address, the number of copies needed and the complete address(es) to which the transcripts should be sent. The proper fee must be enclosed with the request, and all obligations to the University must be met before transcripts may be issued. 

Transcript information is available through the Xavier University transcript information telephone line, 513 745-2007, or on-line. 

National Student Clearinghouse (NSC)

Xavier University is pleased to be in partnership with the National Student Clearinghouse (NSC). NSC is responsible for processing student loan deferment forms for the following programs: Subsidized Stafford Loan, Unsubsidized Stafford Loan, and Parent Loan for Undergraduate Students (PLUS). 

Since NSC is Xavier University's legally designated agent, primary responsibility for loan deferment processing is with NSC. Please contact the Office of the Registrar for additional assistance or information. 

Student Identification Card (ALL CARD) 513 745-3374

The student identification card, ALL CARD, is required for all full-time and part-time students. ALL CARDS are provided through the ALL CARD Center, first floor, Williams College of Business. The card is the official University identification and must be in your possession while on campus. The ID services include access for library, purchase of athletic and special event tickets and facilities access. 

In addition to serving as your identification card for easy access to campus facilities and programs, the ALL CARD is used as cash to pay for on-campus services, such as bookstore, food services, copying, library fees, all vending, off-campus XU-LD calling services, etc. 

The ALL CARD technology even includes the student's ability to integrate USBank's complete banking as well as PC banking services with Xavier's financial services program. 

The system eliminates issues related to multiple cards for campus access and funds management. Convenience, simplicity and security...one card does it all! Questions regarding ALL CARD services available to students should be referred to the Assistant Director of Auxiliary Services and Support.