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Academic Policies and Regulations
The policies listed here affect all graduate students. Some degree programs
have
special policies which are specified within individual program descriptions.
For general registration policies which affect both undergraduate students
and graduate students, click
here.
Classification and Enrollment Status of Graduate Students 1. Full-time:
summer, fall or spring - attempting 9 or more semester credit hours. (Selected
programs, such as OT or Co-op, may be designated full-time regardless of
hours attempted.)
Plus/Minus grading
is applicable to all courses numbered 500 or above unless a departmental
policy dictates otherwise. The "+" (plus) increases a letter grade by .33,
and "-" (minus) decreases a letter grade by .33.
No grade change can be made later than the 15th calendar day after the beginning of the next academic semester (fall or spring) except in the case of a resolved Grade Grievance. "S"/"U" grades are given in certain pass/fail courses, in place of letter grades. The grade of "S" does not equate with letter grades and is transferable to other universities only upon their approval. The quality
point is the unit used to measure student achievement in a course. The
number of quality points received for any course is equal to the number
of points attached to the grade received multiplied by the number of quality
hours yielded by the course. Quality points are computed as follows:
The student's term grade point average (GPA) is computed by dividing the total number of quality points by the total number of quality hours in that term. The cumulative GPA is based on all terms at Xavier. "W", "M", "AU", "S" and "NC" grades are not figured into quality points, nor quality hours. The semester hours in courses in which an "S" grade is earned will count toward the University's minimum requirement of 30 semester hours for graduation with a master's degree. If the grade earned is "U" (Unsatisfactory), both the credit hours and the quality points are computed into the student's cumulative grade point average. Courses are numbered in the following way: 100 to 199 -
undergraduate lower division courses, for undergraduate credit only.
A semester credit hour is equivalent to fifteen class hours per term. A weekly two- or three-hour period of laboratory work is considered equivalent to one credit hour. The credit hours for work in internships, practicums and student teaching vary. The number of credit hours which each course carries is provided in the course description section. The courses are listed in numerical order within the various departments. The following maximum course loads may only be exceeded with permission from the student's dean even if the additional hours are to be taken for audit. Excess hours carry additional fees, unless departmental policy requires the excess. 1. Fall or spring
- 15 hours
Special courses such as workshops, institutes, tutorials, independent study, and courses graded on a satisfactory/unsatisfactory basis are available and may be applied toward a graduate degree. However, a student's degree program may not include more than six semester hours of such special course work. When selecting courses, students must adhere to required prerequisites and special course restrictions established by the colleges and academic departments. Prerequisites must be passed with the minimum acceptable grade before subsequent courses may be taken. Any graduate student wishing to audit a course may do so. An audited course does not carry credit or earn a grade. Regular tuition rates apply. If audit requirements are not met a "W" grade may be assigned. Grades of "M" (Graduate Incomplete) should be cleared within four weeks after the last day of the term in which the course was taken. This time limit may be extended but may not exceed a period of one year from the end of the term. If the student is deferred for graduation due to a grade of incomplete, he or she may be eligible for the original date of graduation . Work must be completed, graded, and recorded within thirty calendar days of that term's graduation date. Reasonable attendance at all class meetings of courses for which a student has registered is expected of students as a condition for the granting of academic credit. Lack of reasonable attendance as determined by the individual faculty member is reason for denial of credit for a course and possible course failure. Students should consult the class syllabi for current policy regarding attendance, grading procedures, etc., by individual faculty members. Actions regarding academic warning, academic dismissal, and academic reactivation will be noted on the student's permanent academic record. A student whose cumulative GPA falls below 2.800 in courses taken for graduate credit will be "WARNED." The dean will send this warning to the student and will also send a statement of dismissal policy. Such notification will be sent at the end of each semester so long as the student remains in this status. Some programs require a minimum of 3.000. Any student
whose cumulative GPA is below 2.800 in courses taken for graduate credit
and whose next semester graduate course GPA is also below 2.800 is subject
to dismissal from that program. Some programs require a minimum of 3.000.
Consult the program director for information. Any student who earns two
unsatisfactory grades ("C", "D" or "F" in courses numbered below 500; or
"F" in courses numbered 500 or above) is subject to dismissal from that
program.
Xavier University reserves the right to dismiss a student if, in the judgment of University officials, such action would be in the physical, mental, emotional, or moral best interests of the student or is considered necessary for the welfare of the University. The pursuit of truth demands high standards of personal honesty. Academic and professional life requires a trust based upon integrity of the written and spoken word. Accordingly, violations of certain standards of ethical behavior will not be tolerated at Xavier University. These include theft, cheating, plagiarism, unauthorized assistance in assignments and tests, unauthorized copying of computer software, the falsification of results and material submitted in reports or admission documents, and the falsification of any academic record including letters of recommendation. All work submitted for academic evaluation must be the student's own. Certainly, the activities of other scholars will influence all students. However, the direct and unattributed use of another's efforts is prohibited as is the use of any work untruthfully submitted as one's own. Penalties for violations of this policy may include one or more of the following: a zero for that assignment or test, an "F" in the course, and expulsion from the University. The dean of the college in which the student is enrolled is to be informed in writing of all such incidents, though the teacher has full authority to assign the grade for the assignment, test, or course. If disputes of interpretation arise, the student, faculty member, and chair should attempt to resolve the difficulty. If this is unsatisfactory, the dean will rule in the matter. As a final appeal, the academic vice president will call a committee of tenured faculty for the purpose of making a final determination. Students may appeal final grades if they believe that the grade given was unfair. The student must be able to provide some evidence of the lack of fair treatment in order to file a formal grievance, and must follow the Grade Grievance Procedure when filing such an appeal. Xavier University expects the conduct of its students on and off campus to be in accordance with the standards of society. All students are expected to abide by the rules of conduct specified in the Code of Student Conduct, and the Student Handbook. A student violating any University regulation will be subject to disciplinary action. In minor cases, the appropriate staff member (usually from the Office of Residence Life or Student Services) will take action after consultation with the student. Serious cases of misconduct will be presented before the Dean of Students or the University Disciplinary Board. The Dean of Students or the Board, after hearing a case in accordance with established procedures, will determine the penalty, if any. The Dean of Students and/or the Board have the power to suspend or expel any student found to be in serious violation of any University regulation. Academic credits for courses in which the student is currently enrolled may be lost by a student who is dismissed or expelled from the University before the end of the semester. Refer to the current Student Handbook for discipline procedures. Disciplinary records are confidential and are maintained by the Office of the Vice President for Student Development for a period of three to five years. The University may choose to notify parents of disciplinary action taken against a student. Academically related discipline problems will be addressed through the appropriate department chair, dean and academic vice president. Xavier University reserves the right to dismiss a student if, in the judgment of University officials, such action would be in the physical, mental, emotional or moral best interests of the student or is considered necessary for the welfare of the University. A student also may be required to withdraw for reasons of poor scholarship, failure to remove academic probation, or misconduct. Specific requirements of the master's and doctoral programs are described elsewhere. Though advising services are available to assist all students, the student is responsible for following the procedures and completing the steps required for the program. Requirements of graduate programs, both procedural and substantive, may be waived only by written request of the student and/or program director concerned and must have the written approval of the dean of the appropriate college. Additional information may be found in the program fact sheets (available in the Office of Graduate Services). At least sixty percent of course work toward a graduate degree must be courses offered for graduate credit only, i.e., numbered 500 or higher and not open to undergraduate students. The remainder must be in approved upper division courses numbered 200-499 taken for graduate credit. All MBA coursework must be graduate level MBA courses; all MHSA and Psy.D. coursework must be graduate level. Xavier University Institutional Review Board (IRB) Xavier has established an Institutional Review Board (IRB) for the protection of human subjects participating in research conducted by or on students, faculty or staff of the University. This includes research performed at Xavier under contractual arrangements with outside research organizations. In these cases, such contracts are subject to review and the research protocol portion of the contract is subject to Xavier IRB review. The Xavier IRB is guided by the ethical principles set forth by the National Commission for the Protection of Human Subjects of Biomedical and Behavioral Research in Ethical Principles and Guidelines for the Protection of Human Subjects of Research: The Belmont Report. In addition, the IRB attempts to insure compliance with the requirements set forth in Title 45, Part 46 of the Code of Federal Regulations. Xavier University Professional Review Board (PRB) A number of programs offered by the University qualify graduates to stand for certificates to practice professions involving vulernable individuals (children, the ill, the mentally or physically challenged). Besides having academic knowledge and skills, they must also have the capacity to serve and help their future clients through intimate human contact. Rarely, when a student is found by their program or department to lack interpersonal skills necessary for activity as a professional, this Review Board, made up of certified, practicing professionals, serves as the student's appeal source. Instructors may also appeal to the BOard if they are dissatisfied with their department's lack of concern about an individual student's behavior. Minimum Grade Point Average to Graduate The minimum grade point average required for graduation from all graduate degree programs is as follows: College
of Arts & Sciences
College
of Social Sciences
Williams
College of Business
In addition, two unsatisfactory grades, as stated in the Academic Dismissal section, shall be grounds for dismissal. No more than six years may elapse between enrolling in a degree program and completion of work for the degree. Certain programs may impose shorter progress requirements. Candidates for the master's degree who fail to complete all requirements within six years after enrolling must apply for reactivation. Candidates for the doctoral degree who fail to complete all requirements within eight years after enrolling must apply for reactivation. A petition must be submitted to the appropriate college dean before proceeding. Reactivated students are held to program requirements in place at the time of reactivation. The dean may impose certain stipulations as a condition for reactivation. Application for Degree and Graduation It is recommended that the student meet with the program director before registering for the final term of work to ensure that all degree requirements will have been met by the end of that term. The student must submit an Application for Degree form to the Office of the Registrar before the deadline published in the semester Schedule of Classes. A graduation fee will be charged. If the requirements for the degree are not completed at the time specified on the application, the student must submit a new Application for Degree form. Degrees are granted three times each year: in August for those completing programs during the summer, in December for those completing programs in the fall semester, and in May for those completing programs during the spring semester. Students must have satisfied all financial obligations to the University before the diploma or transcript can be released. Students whose degree requirements are completed, graded, and recorded within thirty calendar days of that term's graduation date may receive a diploma dated for that term. A student may earn from Xavier University only one graduate degree of the same type, e.g., M.B.A. or M.H.S.A., although more than one Master of Arts or Master of Science degree may be obtained in more than one subject or field. An M.Ed. in Human Resource Development or Sport Administration may be earned in addition to another M.Ed. degree. There may not be any overlap in courses used for multiple master's degrees. If two programs require a common course, a substitute must be approved for one of the degree programs. (Note that exceptions to this rule may be a part of the design of dual-degree programs.) Comprehensive examination requirements vary according to each program and are found in the program descriptions elsewhere. A student who fails the comprehensive examination may appeal to the program director to repeat the examination during a subsequent term (only one examination attempt is permitted during the summer). A second failure will result in dismissal from the program. Thesis/dissertation requirements vary according to program and are found in the program descriptions elsewhere. The thesis/dissertation required for a degree should embody the results of the applicant's research in some problem of the major subject, and must at each stage be under the direction of an appropriate faculty member appointed by the chair. It is the responsibility of the graduate student to become informed about all regulations and procedures required by the program. In no case will a regulation be waived or an exception granted because a student pleads ignorance of the regulation or asserts that information was not given by an advisor or other authority. The program director should be consulted concerning requirements, deficiencies, the planning of a program, and special regulations. Any falsification of information on the application, transcripts, recommendations (where required), or test scores will be sufficient cause for disqualification for admission or dismissal if the individual has been admitted. All tuition and fees paid and graduate credit earned are forfeited under such dismissal. Xavier reserves
the right to modify its graduation and other requirements as deemed necessary
from time to time. The University will attempt to comply with the requirements
published in the catalog for the year a student initially registers, provided
the student continues in attendance without interruption of more than a
year. Students who interrupt their attendance by more than a year and who
later return must meet curricular requirements as determined by their dean.
This information originated in the Xavier University 2000-2002 Catalog |
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