What documentation do I need?

Preferred/Chosen First Name change requests do not require any specific documentation. Simply complete the Change of Preferred/Chosen First Name Form and submit it online or in person to the Xavier Registrar’s office.  Once approved and processed by the Office of the Registrar you will receive an email confirmation.

A Preferred Name will appear in the following systems (not comprehensive):
  • Canvas
  • Sierra (Library System)
  • Class Photo Roster (Professors have access to this)
  • Xavier Mobile App
  • ALL Card - the University ID
A Preferred / Chosen name change will NOT appear in all systems, for example it will not appear in the following areas (list not comprehensive):
  • Official Transcripts
  • Billing Records
  • Financial Aid Documents
  • Verification Requests and Enrollment Inquiries
  • Federal Immigration Documents
  • Legal Medical Documents
  • Payroll Documents
How will I be notified my request has been processed?

Once approved and processed, the Office of the Registrar will send you a confirmation email to your Xavier University email account.

Who Do I contact if I have questions?

Please contact the Center for Diversity or the Office the Registrar if you have any questions about this process.


Change of Preferred / Chosen First Name Form







*The Office of the Registrar may not approve of Preferred/Chosen Names that are potentially offensive in nature.