Recreational Sports
Documents and Forms
* Please send any information regarding missing forms to Patty Williams at bohnp@xavier.edu.| Team Forms | Purpose | Due |
| Club Sport Registration Packet | Need for clubs to be in good standing | Sept. 19th |
| By-Laws Example | Provide an example of constitution by-laws | |
| Emergency Action Plan | An example of an Emergency Action Plan for clubs to use as a guide. | |
| Mid Year Report | End of the Semester Report needed for clubs to be in good standing | TBA |
| Budget Proposal | Needed to receive funding | TBA |
| Fundraising Permit Form | Required to attempt a fundraising activity to raise money for club or for charity both on or off campus | 2 weeks prior |
| Participant Forms | Purpose | Due | |
| Assumption of Risk/Release | Mandatory for participation in all club sports. |
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| Medical Form | Mandatory for participation in all club sports. |
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| Physical Form | Mandatory for participation in all club sports. | prior to participation | |
| Accident Report | To document injuries during club sport practices and games. | within 48 hrs of injury |
| Travel Forms | Purpose | Due |
| Travel Itinerary | Mandatory for travel off campus. | 5 days prior |
| Driver Clearance Form | All drivers of personal vehicles must complete. | 5 days prior |
| Van Driver Authorization | Must fill out driver authorization form online and complete van driving course. | 2 weeks prior |
| Authorized Drivers | Current list of all authorized van drivers (must be 21 and have completed all requirements). | check prior to travel |
| Vehicle Usage Agreement | Mandatory for use of Club Sports Council rented vans | 5 days prior |
| Chaperone Agreement Form | To be filled out by a team chaperone on road trips when a coach cannot be present. | 5 days before |
| Financial Forms | Purpose | Due |
| Request for Check | Used to get a check cut for reimbursement or as a method of payment for club items/expenses |
7-10 days prior |
| Purchase Requisition | Used as a method of payment for club items/expenses |
7-10 days prior |
| Travel Expense | Used for reimbursement of travel expenses (gas, lodging, etc.) |
5 days after |
| Deposit Form | To deposit cash into your club fund (dues, etc) |
1 day prior |
| Official/Referee Payment Form | Must be submitted to the Club Sports Office no later than five (5) days after contest |
5 days after |