Purchasing Methods

Purchase Order – Default method for acquiring all goods and services.  A purchase order should always be used except for the exceptions described in P-card and Direct Pay below. 

P-Card – P-cards can be used for items under $750 and items related to travel or when a purchase order is not practical; for example, seminars, conference fees, or certification fees.

Direct Pay – used when a purchase order or P-card is not practical; examples include athletic officials, external security fees, legal fees, dues and memberships.

See the Buy Matrix to determine appropriate purchasing method.

Xavier Buy

  • What is Xavier Buy?

  • Buy Matrix

  • User-Guide

  • Approver Guide

  • Training Videos

  • Add-A-Person to Xavier Buy (Controller’s site)

  • Add-A-Supplier to Xavier Buy