University Policies

This site is intended to provide all University employees with a listing of Xavier University's official policies. A policy is a deliberate plan of action to guide decisions and achieve rational outcomes for an organization. In this case, they are Xavier's written statements that communicate management's intent, objectives, requirements, responsibilities, and/or standards. While some guidelines exist at Xavier to provide a way to streamline particular processes or suggest advice or instructions, these items are official university policies and have been approved by Xavier's Cabinet for all employees.

Those wishing to create or amend a policy should download the Policy Development Manual.

Directory of University Policies

Academic Policies

Financial Administration Policies

Information Technology Policies

Human Resources Policies

Harassment Code and Accountability Procedures

About the Organization


Management Rights

Mission & Vision Statement



Conflict of Interest

Employee Conduct

Employment of Relatives

Equal Employment Opportunity

Essential Personnel

Fair Labor Standards Act

Grievance and Appeals

Grievance Form

Hours of Work

Introductory Period

Immigration Reform and Control Act

Job Descriptions

Job Posting and Selection

Ohio New Hire Reporting Program

Orientation Process


Performance Reviews

Position Classification

Position Definitions

Position Reclassification

Progressive Discipline Policy

Recording of Time Worked

Reduction in Work Force

Reporting of Changes in Personal Contact Info

Second Jobs (Outside Employment)

Separation of Employment


Employee Responsibilities

Absenteeism, Tardiness and Notification

Drug-Free Workplace



Personnel Records


Compensation and Benefits

Americans with Disabilities Act (ADA)

Bereavement Leave

Campus Health and Psychological Resources

Family and Medical Leave Act (FMLA)

Getting Paid


Jury Duty

Military Leave

Payroll Advances

Religious Accommodation Policy

Sick Leave

Tuition Remission

Unpaid Leave


Workers’ Compensation


Policy Development Manual

Process, considerations, actions, and templates

The manual outlines much of the process that is followed when writing or revising a Xavier University policy that impacts employees.  Every policy creation/revision process is slightly different, depending to whom the policy applies and on the sensitivities of the policy content itself.  Except as provided in the Faculty Handbook, anytime a policy revision process starts, the policy owner should follow the guidelines/process that are outlined in this resource.

Most procedural modifications that are included in policies are minor updates (often department specific) and would not need to follow such a formal process, although, careful thought and consideration around communication is essential.

For convenience for campus policy development users, the one-page Policy Approval Form as well as the complete Policy Development Manual, can be downloaded here: