University Policies

This site is intended to provide all University employees with a listing of Xavier University's official policies. A policy is a deliberate plan of action to guide decisions and achieve rational outcomes for an organization. In this case, they are Xavier's written statements that communicate management’s intent, objectives, requirements, responsibilities, and/or standards. While some guidelines exist at Xavier to provide a way to streamline particular processes or suggest advice or instructions, these items are official university policies and have been approved by Xavier's Cabinet for all employees.

Those wishing to create or amend a policy should download the Policy Development Manual.

Directory of University Policies

Academic Policies

• Faculty Handbook

Financial Administration Policies

• Moving and Relocation Expense Reimbursement Policy
• Utility Vehicle Policy
• Disbursement of Cash Policies

Information Technology Policies

• Acceptable Use of University Computers and Network Systems
• McDonald Library Responsible Use Policy
• Policy on the Privacy of Electronic Information
• Policy on User Accounts
• Web Privacy Policy

Human Resources Policies

• Harassment Code and Accountability Procedures
• 1.01 Introduction
• 1.02 Mission & Vision Statements
• 1.03 Management Rights
• 2.01 Orientation Process
• 2.02 Introductory Period
• 2.03 Equal Employment Opportunity
• 2.04 Ohio New Hire Reporting Program
• 2.05 Immigration Reform and Control Act
• 2.06 Employment of Relatives
• 2.07 Job Posting and Selection
• 2.08 Job Descriptions
• 2.09 Position Definitions
• 2.10 Position Reclassification
• 2.11 Fair Labor Standards Act
• 2.12 Hours of Work
• 2.13 Reporting of Changes in Personal Contact Info
• 2.14 Recording of Time Worked
• 2.15 Overtime
• 2.16 Conflict of Interest
• 2.16A Second Jobs (Outside Employment)
• 2.17 Performance Reviews
• 2.18 Employee Conduct
• 2.19 Progressive Discipline Policy
• 2.20 Grievance and Appeals
• 2.21 Separation of Employment
• 2.22 Reduction in Workforce
• 2.23 Essential Personnel
• 3.01 Personnel Records
• 3.02 Absenteeism, Tardiness, and Notification
• 3.03 Harassment
• 3.04 Drug Free Workplace
• 3.05 Garnishments
• 4.01 Getting Paid
• 4.02 Payroll Advances
• 4.03 Tuition Remission
• 4.04 Holidays
• 4.05 Vacation
• 4.06 Sick Leave
• 4.07 Unpaid Leave
• 4.08 Military Leave
• 4.09 Bereavement Leave
• 4.10 Jury Duty
• 4.11 Family and Medical Leave Act (FMLA)
• 4.12 Americans with Disabilities Act (ADA)
• 4.13 Campus Health and Psychological Resources
• 4.14 Workers' Compensation