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Event Scheduling Policies

Before requesting the GSCT for an event, please review the following scheduling policies:

  1. The GSCT is not available for use as a classroom.
  2. For a non-performance event, it must also be confirmed that other campus facilities that could support the event are not available.
  3. Scheduling preference will be extended to performing arts programs and productions, including rehearsals, technical rehearsals and performances, which may limit the availability of the GSCT, especially during the month immediately preceding the run of such a production.
  4. Use of the GSCT is limited to one (1) reservation per day unless otherwise approved by the Technical Director. If a second event is approved, there must be a minimum of one (1) hour between events to allow for changeover from one event to the next.
  5. Labor fees for student technicians will be charged at the rate of $12.00/hour per student for both internal and external events (for the definition of "internal" and "external" events, see items 9 and 10 on page 2).
  6. Groups using the GSCT for external events will also be charged a user fee for the space(s), and may be subject to additional fees as detailed in their individual user contracts.
  7. Groups using the GSCT will be charged for repair or replacement of any damaged or missing equipment or furnishings in the theater or satellite areas for which they are responsible.
  8. Any food or beverages served at the event must be consumed outside of the theater.
  9. For scheduling purposes, "internal" events are defined as follows:
    • Booked by a Xavier department or office
    • Attended by an audience which is at least 50% Xavier faculty, staff, students or alumni
    • Funded entirely by a Xavier department or office (i.e., billed to a Xavier budget account which is NOT subsidized by charging admission or with funding from an outside organization)
  10. For scheduling purposes, "external" events are defined as any events which do not meet all of the criteria above. External events are governed by user contracts which are negotiated on an individual basis.