Conference Room Request

This form does not confirm a reservation. Once you have completed this form, Diana Rischmann or Rebecca Schroer will contact you within 48 hours regarding your request.

♦ Click here for a description of the conference rooms.

♦ Click here to view layout options for the Fenwick Executive Conference Room.

Person Requesting the Room: *

Phone Number: *

Email: *

Description of the Meeting/Event: *

Date(s) of the Event: *

Start Time of the Event (including set up): *

How many Xavier Faculty and/or Staff will be present? *

How many Xavier students do you expect to attend? *

How many people from off-campus do you expect to attend? *

Which Xavier faculty or staff member will be responsible for arriving 15 minutes before the program? *

Which conference room are you requesting? *

Conway Library (seats up to 12 at the table)
Fenwick Executive Conference Room (seats up to 24 at the conference table, up to 42 in small groups)

Fenwick Executive Conference Room only: Which room layout would you prefer? (see hyperlink with layouts above)

Please check each box below to acknowledge Xavier's special protocols for using the Fenwick Executive Conference Room. In order to use this room you will need to:

not adhere or tape anything to any of the walls, windows, or doors in the room
have a Xavier faculty/staff member remain until any off-campus caterer is finished cleaning up
only provide alcohol through Xavier's Dining Services
take out any overflowing trash (out of respect for the next meeting)
contact Classroom Support for help with technology (computer and projector/monitor is in the room)

TECHNOLOGY AVAILABLE: Both Conway Library and the Fenwick Executive Conference Room are equipped with a computer, wireless keyboard, wireless mouse, and a wall mounted monitor or projector and screen. You may bring a flashdrive, log onto the Xavier server (X:/ drive), or bring your laptop. Please contact Classroom Support Services for any technology help and/or flip-chart requests.