Circulation

Circulation services provides the check out and return of physical materials, including library materials such as books and videos, laptops, other technology, and equipment. It also manages and checks out the library's traditional reserves.

Borrowing Responsibilities

  • All items, including library materials, technology, and equipment, checked out on your library account or record.
  • Knowing the due dates of the items you have borrowed.
  • Returning or renewing items on time.
  • Checking your Xavier University email account for notices from the library.
  • Paying all overdue fines and charges for lost or damaged items.

How to Borrow Materials

To Check Out Xavier University Library Items:

  1. Browse Search@XU to locate the item you want.
  2. Find the item on the library's shelves using the item's call number and collection location.
  3. Bring the materials you want to check out to the Connection Center on the third floor (ground level) of the Conaton Learning Commons or to Connection Xpress on the first floor of the McDonald Library Building.
  4. Present library staff with either your ALL card, library issued card, or valid photo ID.

To Request Materials from Xavier University Library:

  1. Browse XPLORE to locate the item you want.
  2. When you find a book or video owned by Xavier University, click the View/Request in XPLORE link.
  3. On the resulting page click the red Request button.
  4. Library staff will retrieve the item you requested.
  5. You will receive an email notice when your item is ready to be picked up.
  6. Check out your item at the Connection Center on the third floor (ground level) of the Conaton Learning Commons.

To Request Materials from OhioLINK Libraries:

  1. Browse OhioLINK to locate the item you want.
  2. When you find an item owned by an OhioLINK library, click the green Request button.
  3. Follow the on-screen directions to complete the request.
  4. You will receive an email notice when your item is available to be picked up (usually within 5 business days).
  5. Check out your item at the Connection Center on the third floor (ground level) of the Conaton Learning Commons.

To Request Materials Not Owned by Xavier or Any Other OhioLINK Library:

  1. Check Search@XU to make sure the item you want is not available at Xavier or in OhioLINK.
  2. Request your item through ILLiad, the library's interlibrary loan service (instructions for using ILLiad).
  3. Physical items, such as books and videos, requested through ILLiad may take 2-3 weeks to arrive at Xavier.
  4. You will receive an email notice when your item is available to be picked up.
  5. Check out your item at the Connection Center on the third floor (ground level) of the Conaton Learning Commons or Connection Xpress on the first floor of the McDonald Library Building. .
  6. See also: Interlibrary Loan FAQs & Interlibrary Loan Policies for Online Students

Loan Periods for Students, Faculty, Staff, Alumni & Guests

Material Type

Patron Type

Loan Period

No. of Renewals/ Renewal Period

Xavier Books Undergraduate Students
Alumni
Guests
3 weeks 6 renewals/3 weeks
Graduate Students 1 semester 1 renewal/1 semester
Faculty
Staff
1 semester 2 renewals/1 semester
OhioLINK Books All Students
Alumni
3 weeks 6 renewals/3 weeks
Faculty
Staff
6 weeks 6 renewals/6 weeks
SearchOhio Books All Students
Faculty
Staff
3 weeks 3 renewals/3 weeks
Xavier Audiovisuals All Students
Alumni
Guests

1 week

3 renewals/1 week
Faculty
Staff
1 week 3 renewals/1 week
OhioLINK Audiovisuals All Students
Alumni
1 week 3 renewals/1 week
Faculty
Staff
1 week 3 renewals/1 week
SearchOhio Audiovisuals All Students
Faculty
Staff
1 week 3 renewals/1 week
Xavier Periodicals Faculty
Staff
1 week 1 renewal/1 week
Xavier Reference Materials All Library Use Only
Xavier Course Reserves All Students
Faculty
Staff
3 hours
1 day
3 days or
7 days
No renewals
Laptop, Charger, & Cord All Students Must be returned  15 minutes before CLC closes No renewals
May be used outside of the Library
Xavier Theses & Dissertations All Students
Faculty
Staff
3 hours No renewals
Library Use Only
Xavier Archives & Special Collections All Library Use Only by Appointment
Contacts:
Tim McCabe (mccabe@xavier.edu, 513 745-4821) or
Marty Ferrell (ferrell@xavier.edu, 513 745-4806)
Interlibrary Loan All Students
Faculty
Staff
Alumni
Determined by the owning library

Renewing Materials

Renewable items may be renewed provided no other library patron has requested them in the following ways:

Overdue Notices

  • Overdue notices are sent via email as a courtesy.
  • Failure to receive an overdue notice does not exempt you from any charges that result from keeping items past their due date.
  • If an email address is not available, the notice is sent to the local/campus address on file with the Xavier University Library.

Overdue Fines & Replacement Fees

  • Fines are accrued when certain items are overdue. Items more than 30 days overdue are deemed Billed Lost and replacement fees are charged.

Students:

  • Fines and replacement fees are removed from student library accounts and charged directly to student bursar accounts at the end of each month.
  • If an item that has been Billed Lost is returned within one year of the Billed Lost date, a credit will be issued to a student's bursar account. Xavier books are credited $85.00 and OhioLink books are credited $110.00.

Faculty/Staff:

  • Faculty and staff are not responsible for fines for Xavier materials. They are however responsible for replacement fees or replacement copies for Xavier materials. (see table below).
  • Faculty and staff are also responsible for fines and replacement fees for OhioLINK and SearchOhio materials.

Payment

  • Fines and replacement fees may be paid at the Connection Center by cash, check, or X-cash. Credit card payments are not accepted. Checks must be payable to Xavier University Library.
  • Replacement copies of lost or damaged books will be accepted. The replacement must be a new, unused, same edition copy either in hardback or paperback. Credits will be issued to student bursar accounts if the replacement copy is received within one year of the Billed Lost date. Please contact the Circulation Supervisor, 513-745-4896, to make arrangements for replacement copies.
  • Unpaid charges will result in suspension or cancellation of library privileges and/or blocks on registration, transcripts, and diplomas.
  • Direct questions about overdue fines and replacement fees to the Circulation Supervisor, Megan Martin, 513 745-4896.
 

Material Type

Overdue Fines per item

Maximum Fines per item

Replacement Fees per item

Xavier Books None $0 $85
OhioLINK books 50¢/day $15 $110 + overdue fines
Xavier audiovisuals None $0 $85
OhioLINK audiovisuals 50¢/day $50 $110 + overdue fines
SearchOhio items 50¢/day $25 $25 + overdue fines
Xavier recalled $1/day $15 $85 + overdue fines
OhioLINK recalled $2/day $15 $110 + overdue fines
Xavier periodicals None $0 $25
XU reference materials None $0 $85
Hourly course reserves 50¢/hour $10 $85 + overdue fines
Daily course reserves 50¢/day $10 $85 + overdue fines
Laptop $1/hour $24 $1,000
Charger cord $1/hour $10 $100
Xavier theses & dissertations 50¢/hour $10 $85 + overdue fines

Borrowing Limits

Material type

Patron Type

Borrowing Limits

Holds Limits

Xavier Materials Students 200 100
Faculty
Staff
500 500
Alumni
SWON
5 5
OhioLINK Materials Undergraduate Students 50 25
Graduate Students
Faculty
Staff
200 100
Alumni 5 5

Online Student Borrowing

Resource Sharing will provide library print materials and media via FedEx to students enrolled in online classes at Xavier. 

  • Students must live 30 or more miles from campus and must not be attending any classes on campus in the current term.
  • Students must create an account in the ILLIAD Interlibrary Loan system and select the status of Online Student. If you already have an ILLIAD account, please edit the account information to show the status of online student and make sure that you have listed your off-campus address.
  • Please visit the Online Student Borrowing page for a full description of services offered to online students.

Alumni Borrowing

Alumni of Xavier University are welcome at the McDonald Library and Conaton Learning Commons. Access to library resources and services are available for students who have graduated from Xavier University and require an XU Alumni ALL Card. If you do not have an XU Alumni ALL Card, you may fill out this form to request one.

Guest Borrowing

SWON Guests

Library borrowing privileges are available for patrons with a current library card from a SWON (Southwestern Ohio & Neighboring) institution. First time borrowers must register in-person at the Connection Center. To register you must present a valid photo id and SWON affiliated library card. Cards are good for one year and may be renewed annually.

Community Visitors

Community visitors that do not have a SWON card, XU Alumni ID or current OhioLink student ID are not eligible to borrow library materials. Community visitors may access the Internet from their personal laptop. Printing is not available to community visitors. Please review the library's Notice of Responsible Use.

Circulation Service Location

Connection Center, 3rd floor (ground level) Conaton Learning Commons (513)745-3881

 

Circulation Hours

 

Library circulation services is available most hours the library or the Conaton Learning Commons is open, including evenings and weekends.

Circulation Staff

For further information on the Xavier University Library circulation policies, please contact Megan Martin, Circulation Supervisor.

  • Megan Martin, Circulation Supervisor & Traditional Reserves, 513 745-4896, martinm29@xavier.edu.