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Table of contents

Accessing Your RefWorks Account in Blackboard | Capturing Webpages with RefGrab-It | Creating an Account | Creating RefWorks Reading Lists in Blackboard | Creating Bibliographies | Creating a Bibliography from a List of Citations | Creating a Bibliography Using Write N Cite/In-text Citations | FAQs from the University of Illinois at Urbana-Champaign | Footnotes | Importing/Exporting References | Importing References from Google Scholar | News | Page Numbers | Quick Start Guide | Sharing References with Another User

What is RefWorks

RefWorks is a bibliographic management service that permits users to create a database of references from search results in online research databases. References can then be used in writing papers. In-text citations and and bibliographies are automatically formatted with the click of a button in a citation style of your choosing. RefWorks is available to Xavier faculty and students across various platforms

Importing and Exporting Instructions

The instructions below are listed by database vendor. If you do not know the vendor for the database you are using, go to the library's list of research databases. There you will find a RefWorks help link with instructions appropriate for each research database.

Importing References from Google Scholar

In Google Scholar, click Scholar Preferences, scroll down to the Bibliography Manager section, select RefWorks from the drop-down list, and click the Save Preferences button.

Then conduct your search in Google Scholar. Each record displayed in your search results will have an Import into RefWorks link. Click the link to launch the RefWorks login page.

Exporting Quick Search References into RefWorks

Quick Search is the library's federated search engine that searches multiple databases at once.

Follow these instructions for exporting a single Quick Search reference into RefWorks:

1. Click the article title of the reference you want.
2. Click the diskette icon (save record) in the top, right corner of the reference display.
3. A pop-up box will open.
4. Click the down arrow in the Record Format select box.
5. Click RefWorks in the drop-down list.
6. Click the Save button.
7. You will be taken directly to RefWorks where you must login to complete the direct export process.

Follow these insttructions for exporting multiple Quick Search references into RefWorks:

1. Click the folder icon (add to basket) for each reference you want.
2. Click My Stuff at the top of page.
3. Your screen will refresh and display only those references you added to your folder.
4. Click Select all at the top of the list of references in your folder.
5. Click Selected at the top of the list of references.
6. A pop-up box will open.
7. Click the Save button in this pop-up box.
9. Click the down arrow in the Record Format select box.
10. Click RefWorks in the drop-down list.
11. Click the Save button.
12. You will be taken directly to RefWorks where you must login to complete the direct export process.

Capturing Webpages with RefGrab-It

RefGrab-It works with your browser to capture bibliographic information from web pages giving you the option to import that data into your RefWorks account. If you are using Internet Explorer and a Windows computer, follow the instructions below for setting up and using RefGrab-It:

Setting up RefGrab-It in Internet Explorer favorites:

• Right-click this RefGrab-It link.
• A menu will appear. 
• Click Add to Favorites. 
• If a Security Alert message appears, click the Yes button.
• In the Add Favorite window click the OK button.

Using RefGrab-It to export a web page into RefWorks:

• Go to a web page you want to appear in your list of eferences.
• Click Favorites in the menubar of your browser window.
• Click RefGrab-It from the drop down menu.
• A temporary RefWorks results window will open and display information about the web page.
• Click the Import button in the temporary results window.
• In you are not already logged into RefWorks, you will be prompted to log in.
• After logging into RefWorks, you will receive confirmation that your web page was imported.
• Click the View Last Imported Folder button to display the Refworks record of your web page.

If you are using a different browser or operating system, see the links below for more instructions:

Footnotes

Footnotes are placed at the bottom of the page on which the reference appears. RefWorks does not actually create the footnote in the document, but is used to insert and format the citations. You create the footnote using your word processor. To insert a citation in a footnote:

Inserting Page Numbers into In-text Citations

Some output styles require that a specific page be included in an in-text citation.  Others require that the author name be left out of the citation if the name is included in the text.  RefWorks cannot determine a specific page number for a reference or know when an author name is in the text.  You can, however, manually instruct the program to exclude or include certain items in the citation through the use of in-text switches. The switches include:

News

For help using these new features search for them in RefWorks Help.