Use of Materials

Materials in archives, digital, and special collections may serve various uses. Principally they are intended for scholarly research.  Another major purpose for materials in archives, digital, and special collections is to support internal Xavier University functions, including publishing efforts.

Materials in Physical Collections

Physical materials can be used for exhibit purposes, for discussions, or for classroom endeavors. In no case should the collection be compromised because of the manner of use.  Researchers of archives and special collections are required to complete a Patron Registration Form and read the Patron Use Guidelines prior to their use of the collections.

Archives Photographs

See these copyright guidelines  for using archives photographs.

Materials in Digital Collections

Materials in digital collections can be used without filling out the registration form, but users must adhere to the following copyright statement.

The collections in EXHIBIT  or on other digital platforms may be used by individuals for personal use, research, teaching, or any fair use as defined in Section 107 of the U. S. Copyright Law. Contact the copyright holder (authors) for permission to distribute or copy documents for purposes that do not qualify as fair use. Xavier University can claim only physical ownership of these collections. The user is responsible for satisfying any claims of the copyright holder. Some uses may infringe upon the rights of copyright holders unknown to Xavier University. Xavier University Library is eager to hear from any copyright holders who are not properly identified. Direct any notices of infringement to Anne Davies at

The University Library endeavors to make works publicly available in unredacted form, including items that contain incorporated third-party copyrighted materials, such as illustrations, graphics, questionnaires, quotations, etc., using the principle of fair use in copyright law to maintain the integrity of these works. We always encourage authors to seek permission to include any third-party copyrighted content, and request that authors provide full attribution for all third-party copyrighted materials used in their works. If you are an author/rights holder and you feel that your copyright or any other intellectual property right has been infringed or violated in any way, please send notice to Anne Davies ( or 513 745-4803)