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A print version of this form is also available (PDF).
Use this form to donate materials to Archives or Special Collections.
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Terms of Agreement
The donation has been received by the Archives as a gift, and the owner or his agent with full authority, desiring to absolutely transfer full title by signing below, hereby gives, assigns, and conveys finally and completely, and without any limitation or reservation, the property described above to the Archives and its successors and assigns permanently and forever, together with (when applicable) any copyrights therein and the right to copyright the same.
Materials transferred will be open for unrestricted use to any qualified researcher subject to the rules and regulations of the Xavier University Archives. Some or all of the materials may be digitized and made publicly available in an online repository. Donations will be handled in accordance with the terms listed on the reverse of this agreement (see “Information on Donors and Donated Materials” and “Conditions governing Gifts.”
The Xavier University Archives may use its discretion in disposing of materials deemed inappropriate for archival retention or for the general library collection unless instructions to return any unwanted materials are stated below.
In consideration of mutual benefits, I and the Xavier University Archives enter into this agreement for access, use, disposition, and ownership of these donated materials. The Archives shall have ownership of these materials upon receipt, store these materials according to accepted archival standards, process them and prepare finding aids to assure ease of access to the collection.
In the event that the donor from time to time hereafter gives, donates, and conveys for deposit in the Xavier University Archives, additional papers and other materials, title to such additional papers and other materials shall pass to the Archives upon their delivery, and all of the provisions of this instrument of gift shall be applicable to such additional papers and other materials. A description of the additional papers and other materials also donated and delivered shall be prepared and attached hereto.
Please indicate how you would like to be acknowledged in any news releases, exhibit labels, or other publicity regarding this donation.
Information on Donors and Donated Materials
When a donor transfers materials to the Xavier University Archives, the Archives organizes and preserves the donation and makes it available to researchers.
The following is a list of services the Archives will provide regarding your donation:
Conditions Governing Gifts