Documentation Required

All documentation should be typed on official letterhead, signed, and dated by qualified professionals, contain the evaluator's name, title, professional credentials (including licensure area and license number, where appropriate), and contact information.  The documentation must clearly state the diagnosis identifying the disability that interferes with a major life activity.  It should include the method of diagnosis (clinical interview, tests, physical examination, etc.), and treatment plans (medication prescribed, dosage and side effects, therapy, assistive devices, etc.), the date of the testing, the date of the written report, and be current.  As appropriate, the report should also describe the functional implications in a university setting, adaptive devices, and support services that allow the student to have equal access to postsecondary education and other activities sponsored by the university.  As appropriate, the documentation should include a description of expected progression or stability of the disability, and a description of current and past accommodations, services, and/or medications.  Recommendations for accommodations are useful in assisting institutional personnel in making the appropriate assignment of services.

The following information is important to us in making appropriate determination of eligibility and accommodations:

  • Visual Impairment: A copy of your most recent eye examination, which should include diagnosis and visual acuity, and a copy of your most recent Individualized Education Plan (IEP) if available.
  • Mobility Impairment: Diagnosis of a mobility impairment, description of functional limitations, and a record of medications used, prescribed dosage, and any side effects experienced.
  • Hearing Impairment: A copy of your most recent audiological examination, which should include a diagnosis with etiology, degree, type, and configuration of loss, as well as a copy of a current IEP if available.
  • Psychological Disability: A letter from a psychologist or psychiatrist stating the diagnosis, characteristics of the disability, impact on learning and medications taken to control it.
  • Learning Disability: A copy of your last IEP and results of your last psycho-educational test battery (no more than 3 years old).
  • Chronic Illness: A letter from your physician stating the diagnosis and impact of the disability on learning, including limitations and medication.
  • Attention Deficit Disorder (with or without Hyperactivity): A copy of a recent diagnostic report which states the DSM diagnosis; symptoms; instruments and procedures used to make the diagnosis; and the dosage, type and frequency of your current medication.
  • Students with other types of disabilities should consult with the Learning Assistance staff to determine the documentation needed. The intent of this office is to ensure that those with legitimate disabilities receive services appropriate for the characteristics of the disability.

In addition to this documentation, students must fill out paperwork and sign an Accommodations Request Form at the beginning of each semester.  This enables the staff at the Learning Assistance Center to contact professors and arrange for accommodations.