Survey Support

Xavier University's Office of Institutional Research provides leadership in developing and implementing the University's institutional research and assessment plan to support institutional planning, policy analysis, and program improvement. In order to maximize the University's research and assessment efforts, Institutional Research coordinates and supports university survey projects that collect student, alumni, faculty, and/or staff feedback.  Our services are intended to optimize the quality of study conducted, minimize survey fatigue, ensure optimal response rates, and promote efficient use of resources by combining when appropriate the research/assessment needs of individual units and the institution. 

Faculty and staff may request consultation for:

  • Survey design or item construction
  • Online survey administration
  • Data analysis
  • Identifying contact information for targeted population

To request survey assistance, please complete a Survey Request Form (link below) at least 3 weeks in advance of the intended date of launching survey. If IRB approval is required (please see below), documentation of your survey's "Approved" or "Exempt" status must be submitted as part of your Survey Request Form. Please be aware that survey administration plans may need to be adjusted to avoid overlapping with other survey efforts. 

In determining whether your survey requires IRB approval, please see the IRB's FAQ ( and contact the IRB directly ( with any questions about how to initiate the review process.

Qualtrics, a leading online survey software, is available to all faculty, staff, and students. Go to and log in using your Xavier username and password. Some tips to using Qualtrics is available here.

Before distributing a survey invitation, please note that the guideline for communications to more than 500 members of the university community is to utilize Today at Xavier and the Announcements site for communications to faculty and staff, and to submit communications for inclusion in the SGA Student Weekly for communications to students. These can be submitted at Any communication outside these channels to the university community, including email blasts, should go through University Communications via a request from a member of the Senior Executive Team. 
Due to survey fatigue on Xavier students, a survey invitation targeted to more than 500 current students requires specific approval of the Provost Office. In addition, it is highly recommended that any survey to the Xavier community (students, faculty or staff) is planned well in advance, and its schedule be coordinated with the Office of Institutional Research (via the link below).