FREQUENTLY ASKED QUESTIONS (last updated 11/11/11)
What is open enrollment?
Open enrollment is the time of the year when our benefit plans are renewed. During this period you can add or drop a dependent or enroll in the plan. If you would like to make any changes, now is your opportunity. The plan you select will be the plan you will be enrolled in for the next plan year.
If you are declining enrollment for yourself, your spouse or your dependents because of other health insurance coverage, you may be able to enroll in the future, provided you enroll within 30 days after your other coverage ends. In addition, if you have a new dependent as a result of marriage, birth, adoption, or placement for adoption, you are able to add your dependent, provided you enroll within 30 days of the life event change.
If I am not enrolled in Xavier's elected benefits, why do I need to go on-line and decline benefits?
At Xavier University, we are committed to 100% positive enrollment. This supports our attention to all employees and it allows each employee annually to make a conscious decision to elect or decline benefits.
What health care, dental or vision changes will be effective on January 1, 2012?
For more information on the changes, please visit the employee enrollment information web page.
Why did the university change from Anthem to Humana?
After reviewing both provider’s plans and value added offerings, the Office of Human Resources (OHR) with support from the Benefits Committee recommended the provider change to Humana based on Humana’s lower rates for the same plan designs and their comprehensive wellness program through Vitality. In addition, the Humana provided tools to promote increased member education in health care decisions, i.e., excellent website and Smart Summary statements, align with Xavier’s goals to increase employee engagement regarding health decision and wellness.
Why have we moved to a 4 tier rate structure?
The new 4 tier rate structure (employee, employee/spouse, employee child(ren) and family) is considered a best practice in the market place. It offers a lower rate for employees that need coverage for only children, allowing them to pay a lesser contribution since they are not covering a spouse on the plan. In addition, it provides an opportunity for employees who are covering spouses on the plan to evaluate whether other health care options might be available and more cost effective. This personal evaluation has an impact on the entire plan since spousal coverage increases the overall risk factor of the plan and currently, claims utilization for spouses is the highest per member per month cost category.
What process was used to make this year’s benefits changes?
The Office of Human Resources (OHR) works in partnership with our benefit broker, Horan Associates, to provide data and information to the Benefits Committee who serve as advisors to OHR. The Benefits Committee held 6 meetings from September 15 to October 25 to review our claims data, hear medical vendor presentations, discuss pros and cons of vendors, evaluate plan changes, and make recommendations. OHR provided a recommendation to the UPRC with support from the Benefits Committee for approval of the adopted plan design and rate structure. A variety of information was provided to UPRC from the period of 10/3 and 11/7 including a briefing on claims data for the prior year, a business case for wellness, a list of ten key benefit trends, and three plan design scenarios.
Can I enroll in the Flexible Spending/Reimbursement Account (FSA)?
Yes, open enrollment is your opportunity to begin or renew a Flexible Spending/Reimbursement Account (FSA). The FSA allows an employee to deduct pre-tax dollars from their paycheck to reimburse out-of-pocket medical, dental and vision expenses from the health care reimbursement account and day care expenses from the dependent care account. You will receive a debit card known as the Benny card that can be used to pay for services. The funds will automatically be deducted from your FSA account. If you do not wish to use your debit card, you have the option to submit an FSA reimbursement form to Chard Snyder. Your reimbursement will be directly deposited into your bank account. Employees electing to enroll in the high deductible health plan and utilize the Health Savings Account (HSA) funding option have access to a limited FSA which can be used for dental and vision expenses only.
Why do my reimbursements have to be processed by direct deposit?
Direct deposit is the most efficient and cost effective way to process reimbursements. Checks are very expensive to issue, when you factor in check stock, postage, envelopes, stop payment fees, and other bank fees. The University is trying to improve efficiency, productivity, and reduce costs whenever possible.
Can I enroll in the Health Savings Account (HSA)?
Employees electing the high deductible plan can enroll in the health savings account.
For specifics on HSA, download the HSA Account Q&A.
Will I get new identification cards for my benefit plans?
Yes, you will get a new identification card for your benefit. This is due to the fact that Xavier is changing its benefit carrier from Anthem to Humana.
How can I find out what my current benefit elections are?
The Employee Services tab on your MYXU portal allows you to link to the 4MyBenefits system through the benefits channel which provides your current elections for the 2011 plan year. This access is granted from November 14-29 during the open enrollment period.
Is there other data that I should review at this time?
The Employee Services tab on your MYXU portal allows you access to your personal Employee Self Service data. This data includes all benefit elections, leave balances, if applicable, pay and tax information, and your personal address information. Open enrollment is a good time to verify the accuracy of your personal information. While in Employee Self Service, you may also request to receive your W-2 electronically, which is the fastest way to receive this information.
Please take the time to review your financial health through TIAA-CREF our retirement provider. It is always healthy to actively seek financial advice to ensure appropriate future savings.
When does the open enrollment period end?
The open enrollment period ends on November 29, 2011. This deadline is needed to allow sufficient time for Xavier to notify benefit vendors of employee elections for January 1, 2012 and to process changes for the first payroll in January.
Who do I contact if I have additional questions?
Representatives will be available for group and one-on-one meetings. Click here for a schedule. You can also contact our benefits consultants, Alison Bristol or Judi Meyer from Horan Associates at (513) 745-0707 or by email at firstname.lastname@example.org.
Plan to attend the X-Fit Health and Wellness Fair on November 16, 2011 in the Cintas Center Banquet Room, from 8:00 a.m. - 1:00 p.m. Representatives from the Office of Human Resources, Horan Associates and all benefits vendors will be available to answer your questions.